Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Sandy Ann Gonzales

Houston,TX

Summary

Responsible professional skilled in accounting procedures, reconciliations and issue resolution. Well-organized and analytical in approaching problems and resolving variances. Brings several years of related experience and superior work ethic focused on maximizing productivity and maintaining financial compliance.

Overview

26
26
years of professional experience

Work History

SR Global Account Payable and Receivable

Verdant Specialty Solutions
HOuston, TX
04.2022 - Current
  • Managed collection activities including contacting customers for overdue payments.
  • Provided training to staff members on proper use of accounting software applications.
  • Analyzed financial data to identify discrepancies in payments, invoices, and other documents.
  • Developed and maintained accounts payable and receivable policies and procedures.
  • Resolved customer billing inquiries promptly and accurately.
  • Responded promptly to customer inquiries regarding their accounts status.
  • Maintained accurate records of all accounts payable and receivable activity.
  • Reconciled bank statements on a regular basis to ensure accuracy of transactions.
  • Generated weekly aging reports to track unpaid invoices from customers.
  • Verified accuracy of calculations related to accounts payable and receivable activities.
  • Processed invoices for payment in accordance with company policy.
  • Worked closely with vendors to resolve any invoice disputes or discrepancies.
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.

Accounts Payable Associate

Floworks International
08.2021 - Current
  • Process all payables
  • Train new accounts payable associates
  • Update 1099 for year end
  • Oversee Direct Shipments, received and process for payment
  • Responsible for monthly Corporate Purchasing Card account activity
  • Investigate and Resolve any Accounts Payable discrepancies as they arise
  • Assists with monthly status reports and monthly closings
  • Investigates and resolves problems associated with processing of invoices and purchase orders
  • Answering calls and emails from vendors regarding payment status, invoices, discrepancies
  • Receives, research, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
  • Comparing system reports to balances and verifying entries
  • Verifying vendor accounts, resolving purchase order, invoice, and/or payment discrepancies
  • Responsible for the set-up of new vendors into CSD by receiving adequate documents
  • Prepare reports as needed by management
  • Ensure timely monthly GL account reconciliations
  • Assists with accounting records and ledgers by reconciling monthly statements and transactions
  • Provides supporting documentation for audits
  • Tracks expenses and processes expense reports including company credit card usage
  • Coordinates and verifies three-way matching of purchase orders, receipts, and vendor bills
  • Reviews all bills for appropriate documentation and approval prior to entering in the accounting software system
  • Obtains and reconciles vendor statements with bills to ensure bills are received and entered
  • Co-manages a busy accounts payable email inbox
  • Tracks status of open payables, from receipt, approval, and entry to payment
  • Evaluate all account payable balances and resolve all unpaid invoices issues
  • Keeping informed of regulatory requirements and best practices in accounting
  • Meet deadlines for due dates, invoice discounts, and month-end close
  • Maintain all accounts payable reports, spreadsheets, and corporate accounts payable files in a timely manner
  • Communicates and provides customer service with colleagues, management, vendors, and others in a courteous and professional manner
  • Answers all vendor inquiries
  • Files, maintains, and distributes accounting documents, records, and reports
  • Perform any other duties, responsibilities, or tasks as assigned.

Construction Bookkeeper

The Hanover Company
04.2020 - 07.2021
  • Process all payables
  • Code and enter invoices into the paperless approval system as received for approval by site team, as needed
  • Subcontractor Draws to include verification previous balances, current draw amount, retention held, net payable and accurate joint check documentation
  • Code and enter Monthly Overhead invoices
  • Bi-weekly payroll invoices
  • Update supporting documents in the paperless system including checks, lien waivers, etc
  • As received
  • Prepare monthly financials for each job
  • Cash Reconciliation
  • Accounts Payable and Retainage Payable Reconciliation
  • CIP Journal Entries to Reconcile Over/Under Billings
  • Prepare and Record month end journal entries
  • Review and balance Job Cost
  • Prepare monthly draw package for equity partners and lenders
  • Compile cost detail spreadsheet with all supporting documentation and invoices
  • Review and Process Subcontractor draws to ensure they tie back to the G702/G703 submitted by the construction site team
  • Track conditional and unconditional lien waivers for compliance and accuracy and submit with draws based on lender requirements
  • Cash Management
  • Update Cash Ledger in Excel with all current activity daily
  • Clear any banking exceptions daily
  • Issue and distribute accounts payable checks on a weekly basis
  • Issue and distribute Subcontractor checks including joint checks to vendors monthly
  • Issue and Record wires for payroll on a bi-weekly basis
  • Issue and Record wires for overhead monthly
  • Record funding wires in the accounting system and Cash Ledger as they are received.

Accounts Payable/Payroll Clerk

Houston SPCA
12.2013 - 06.2020
  • Perform biweekly payroll tasks under the direction of the Accounting Manager
  • Prepare, process, and post timely payroll data
  • Time and attendance management
  • Management of vacation/paid time off accrual
  • Assist with complex payroll issues for Accounting and HR
  • Assist Accounting Manager and HR in 403(B) contribution uploads
  • Entry of daily debit and cash deposits for all adoptions fee processing
  • Complete weekly check run for all current bills due
  • Full-cycle Accounts Payable processing
  • Process up to 100 – 200 Invoices daily
  • Reconcile General Ledgers
  • Setup and implementation of all new credit accounts
  • Setup vendors for ACH payments
  • Set up and/or termination of all scheduled premium deductions for insurance benefits for new hires, open enrollment changes, status changes, qualifying life event changes, and terminations
  • Review and process payroll adjustments, including vacation, sick and other time off
  • Collect banking information for direct deposit setup and update direct deposit when necessary
  • Preform audit trails for discrepancies on timecards
  • Process and monitor garnishment orders and any issues impacting payroll specifications
  • Process all terminations and prepare final payroll check processing and distribution in compliance with final paycheck laws
  • Address employee payroll questions and concerns in a timely and professional manner.

Accounts Payable & Receivables Specialist

O & S Supply
04.1998 - 12.2013
  • Input 500 + invoices biweekly for payment to include coding and matching invoice to sales and purchase orders
  • Oversee all aspects of accounting, payroll, and reconciliation of credit cards and bank accounts
  • Daily interaction with vendors and customers
  • Setup of all new accounts and new customer information
  • Weekly check processing (ACH, Wire)
  • Reconcile any payment related discrepancies
  • Consolidate billing statements to produce monthly reports
  • Contact customers on past due accounts
  • Review customers aging reports
  • Update collections notes
  • Place accounts on hold due to nonpayment
  • Respond to heavy phone call volume within accounting department
  • Post monthly ledgers for Accounts Payable
  • Manage vendor maintenance & monthly utility payments
  • Oversee check requests, expense reports for payments, and all bank statements
  • Meet with auditors for yearly audit
  • Travel to clients for high dollar purchases
  • Prepare financials for month end & year end.

Office Secretary

Coldwell Banker United Realtors
01.2007 - 01.2008
  • Input all new real estate listings & sales into company database
  • Maintenance of all real estate sale files
  • Data entry of all listings for new residential homes into Buyers Guide & Houston Chronicle
  • Send Quantum for agents on new listings
  • Run daily listing report
  • Run monthly Lucero report at the end of each month
  • Place orders for all new agent business cards, office name plate, and name badge
  • Maintain property schedule for new agent and create fliers for open house
  • Manage all agent CDA’s (Commission Disbursement Authorization) and run a report at the end of each month
  • Assist the Manager & Branch Manager in the initiation and management of all core business processes including leasing, client relations, marketing, maintenance, budgeting, accounting, vendor relations, and recruitment/selection of team members
  • Utilize Company leasing expectations and procedures to warmly greet prospective clients, qualify, determine needs and preferences, professionally present the property and apartment homes, utilize feature/benefit selling, close the sale and follow-up
  • Answer incoming phone calls professionally and handle accordingly, whether the caller is a prospective client, a client, an internal Company team member or a vendor Coordination of the deliveries of packages with truckers.

Closer/Fraud Prevention Specialist

Quotemearate.com
01.2000 - 01.2006
  • Preparation of credit and legal documentation packages for delivery of whole loans to private investors
  • Intake all telephone calls from investors to discuss specific post-closing issues
  • Act as liaison with private investors concerning follow-up of post documentation needed to complete delivery, and resolve loan delivery issues
  • Deliver loan collateral and credit packages within deadlines as instructed by management
  • Ensure all departmental areas of responsibilities are efficient and that loans are delivered within required deadlines to investors
  • Ensure and maintain compliance with all federal, state, and investor requirements in accordance with the established company policies and procedures
  • Respond to post funding servicing and investor issues relating to warehouse funded loans
  • Oversee files with fraud activity/misrepresentation and put together a full investigation using Lexis Nexis, MARI, and all approved lenders
  • Assist with Accounts Payable and Receivables.

Education

Certification in Finance
06.2000

Associates Degree -

Houston Community College
06.1998

Mortgage Loan Officer License
04.1996

Licensed Notary Public

Skills

  • Personnel management
  • Detail Oriented
  • Record Keeping
  • Ability to Multi-Task
  • Work effectively under pressure
  • Department training
  • Microsoft Word
  • MS Excel
  • MS Access
  • MS Outlook
  • MS Office
  • MS Windows
  • QuickBooks
  • QuickBooks Enterprise
  • XP
  • Internet Explorer
  • SAP
  • AX Dynamics
  • Ameriflex Payroll
  • Paychex
  • Citrix Financial Edge
  • Raisers Edge & NXT
  • Sage 300 (TimberScan & Timberline)
  • Infor Cloudsuite Distribution (CSD)
  • Accounts Payable Software
  • Invoice Processing
  • General ledger maintenance
  • GAAP knowledge
  • Payment Scheduling
  • Internal Controls
  • Transaction verification
  • Account reviewing
  • Payroll Administration
  • Vendor Relationship Management
  • Account Reconciliation
  • Entry recording
  • Vendor Relations
  • Data Entry
  • Problem Resolution
  • Statement Reconciliation
  • Purchase Order Management
  • Process Improvement
  • GAAP principles
  • Payment Processing
  • Statement Review
  • Employee Training Oversight
  • Willing to Learn
  • Critical Thinking
  • Decision-Making
  • Relationship Building
  • Data Analysis
  • Team Building Leadership
  • Goal Setting
  • Team building

References

References available upon request

Timeline

SR Global Account Payable and Receivable

Verdant Specialty Solutions
04.2022 - Current

Accounts Payable Associate

Floworks International
08.2021 - Current

Construction Bookkeeper

The Hanover Company
04.2020 - 07.2021

Accounts Payable/Payroll Clerk

Houston SPCA
12.2013 - 06.2020

Office Secretary

Coldwell Banker United Realtors
01.2007 - 01.2008

Closer/Fraud Prevention Specialist

Quotemearate.com
01.2000 - 01.2006

Accounts Payable & Receivables Specialist

O & S Supply
04.1998 - 12.2013

Certification in Finance

Associates Degree -

Houston Community College

Mortgage Loan Officer License

Licensed Notary Public

Similar Profiles

VIEW MORE PROFILESCREATE PROFILE
Sandy Ann Gonzales
Bold.pro uses cookies as well as our third-party affiliates. When you use our website, you understand that we collect personal data to improve your experience. Learn more
×