Summary
Overview
Work History
Skills
Languages
Timeline
Work Availability
Education
References
BusinessDevelopmentManager
Santa Moya

Santa Moya

Houston,TX

Summary

Experienced administrative professional specializing in document preparation and proofreading. Skilled in coordinating intricate travel logistics and overseeing billing processes. Demonstrates exceptional organizational capabilities and a keen eye for detail. Proficient in Spanish, enabling effective communication across various settings.

Overview

9
9
years of professional experience

Work History

Legal Practice Assistant

Womble Bond Dickinson (US)
Houston, TX
09.2023 - 09.2024
  • Drafted engagement and waiver letters to streamline client onboarding processes.
  • Reviewed and proofread documents for clarity and precision.
  • Utilized CompareDocs for accurate contract revisions and comparisons.
  • Ensured timely execution and filing of agreements in NetDocuments.
  • Edited invoices to align with client billing standards, improving accuracy.
  • Coordinated attorney travel arrangements and managed itineraries through Concur.
  • Processed expense reimbursements and invoices for payment using ChromeRiver.
  • Maintained attorney bar memberships and professional licenses to ensure compliance.

Executive Legal Assistant to Vice President

Riviana Foods Inc.
Houston, TX
09.2019 - 11.2022
  • Edited documents, correspondence, engagement letters, and spreadsheets per attorney input.
  • Facilitated contract redlining as intermediary between Legal Department and suppliers.
  • Reviewed trademarks and submitted Certificates of Incorporation to State Departments.
  • Ensured agreements were executed and logged in Contract Management System (SAP CLM).
  • Prepared and notarized documents for Apostille requests from Texas and Washington, DC.
  • Assisted staff with implementation of new software including DocuSign.
  • Provided comprehensive administrative support, including travel arrangements and expense reporting.
  • Scheduled meetings and managed conference room bookings, both onsite and offsite.

Senior Administrative Assistant to Vice President

Repsol Petroleum US
The Woodlands, TX
04.2018 - 05.2019
  • Maintained spreadsheets, documents, and presentations across multiple software platforms.
  • Coordinated meetings with attention to room reservations, catering, and technical setup.
  • Handled correspondence by ensuring timely distribution of email, mail, and packages.
  • Organized travel arrangements for senior managers and completed expense reports for reimbursement.
  • Reviewed and submitted expense reports with strict quality control measures.
  • Managed SharePoint site for the department, enhancing document accessibility.
  • Monitored office supply inventory to support efficient daily operations.
  • Controlled document processes by verifying accuracy of files and records against company policies.

Executive Legal Assistant to General Counsel

Nabors Industries
Houston, TX
04.2015 - 04.2018
  • Coordinated logistics and materials for various meetings supporting Legal activities.
  • Managed expense reports for attorney reimbursements to ensure timely processing.
  • Organized telephone calls, meeting plans, and conference arrangements efficiently.
  • Redacted confidential information from legal documents on a case-by-case basis.
  • Arranged domestic and international travel, including visa and immigration documentation.
  • Prepared and distributed letters, reports, and legal documents for effective communication.
  • Oversaw group calendar management to enhance organizational efficiency.
  • Assisted in hotline report investigations to facilitate timely issue resolution.

Skills

  • Microsoft Office Suite
  • Adobe applications
  • SharePoint and NetDocuments
  • Expense and travel management
  • Workday and SAP proficiency
  • Intapp and DocuSign usage
  • Notary public certification
  • Typing speed 55 WPM
  • Fluent Spanish speaker
  • File organization
  • Travel logistics coordination
  • Meeting planning and coordination
  • Report creation
  • Proofreading and editing
  • Document preparation skills
  • Billing and invoicing expertise
  • Calendar scheduling
  • Case management support skills
  • Advanced word processing capabilities
  • Telephone etiquette excellence
  • Database administration
  • Document editing proficiency
  • Writing and editing skills
  • Administrative support

Languages

Spanish
Professional

Timeline

Legal Practice Assistant

Womble Bond Dickinson (US)
09.2023 - 09.2024

Executive Legal Assistant to Vice President

Riviana Foods Inc.
09.2019 - 11.2022

Senior Administrative Assistant to Vice President

Repsol Petroleum US
04.2018 - 05.2019

Executive Legal Assistant to General Counsel

Nabors Industries
04.2015 - 04.2018

Some College (No Degree) - computer science

Houston Community College

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Education

Some College (No Degree) - computer science

Houston Community College
Houston, TX

References

References available upon request.

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