Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Sara Gobin

Fredericksburg,VA

Summary

Accomplished Project Manager with a proven track record at CloudShape, adept in stakeholder communications and project scheduling. Excelled in delivering projects on time and within budget, leveraging skills in both project planning and development, and vendor sourcing. Demonstrated exceptional business analysis capabilities and leadership, driving project success and exceeding employer expectations.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Project Manager

Cloudshape
Washington, DC
06.2019 - Current
  • Actively managing multiple high-level projects within the portfolio, employing Waterfall and Hybrid project management processes, to include defining project scope, conducting thorough stakeholder analysis, identifying risks, assumptions, and constraints, providing deliverables and cost estimates, creating a project schedule, and effectively managing the project team to ensure successful outcomes
  • Management of third-party contractors within the project scope, including establishing guidelines for tasks, deliverables, and associated quality management and testing reports.
  • Develop and implement quality management plans, ensuring that approved changes are tracked and managed according to the Change Management Plan
  • Maintain Risk Registers and Risk Response Plans, including mitigation strategies as necessary
  • Manage the project schedule, making adjustments and rebaselining when required
  • Support the contract process by creating Statements of Work and Requests for Proposals
  • Strategically procure external vendor services and project equipment while adhering to time and budget constraints.

Business Analyst, USAID

Chenega
Arlington, VA
02.2017 - 06.2019
  • Executive Assistant providing administrative support to the Branch Chief of IT Operations and three division chiefs.
  • Directly responsible for coordinating the executives’ schedules, meetings, travel arrangements, and teleconferences and preparing timely and accurate expense reports and correspondence.
  • Ensured all preparations were completed for meetings – fully coordinated read-ahead material provided, and identified and resolved issues and conflicts to ensure seniors were fully prepared for meetings and for any required decisions.
  • Able to problem-solve issues quickly and with minimal guidance.
  • Oversaw and managed processes tied to ensuring compliance, budget, and assessment.
  • Applied detailed knowledge of client operations, organizational procedures, and personnel to perform all duties as assigned.
  • Ability to work with constant attention to detail in writing, proofing materials, establishing priorities, and meeting deadlines.
  • Coordinated all travel, including coordinating visas, passports, and country clearances for travel outside the continental United States, through the E2 travel system.
  • Provided oversight, guidance, and coordination for IT Operations at over 85 missions globally.
  • Managed a portfolio of projects simultaneously involving systems, training, relocations, and administrative initiatives
  • Create Task Order Modification Requests (TOMR) for all IT Operations projects that require work performed outside of the contract scope.
  • Managed all IT Operations projects involving Mission openings/closings and all staff moves within and outside the continental United States.
  • Managed project resources to ensure zero to minimal impact on scope, cost, and schedule

Executive Assistant

Clason Point Partners, Department of Defense
Alexandria, VA
06.2016 - 02.2017
  • Executive Assistant to the Director, of Defense Manpower Data Center (DMDC) and two Principal Deputy Directors supporting DMDC’s SES level Director and GS-15 Principal Deputy Directors (PDDs) with all managerial, coordination, and scheduling functions, including calendar management, coordinating multiple schedules and meetings of various priorities, and creating daily calendar folders for all pertinent information.
  • Provided approval for and coordination of all speaking engagements, conference requests, and logistics.
  • Coordinated TDY and local travel through the use of the Defense Travel System (DTS).
  • Routinely and proactively alerted and tasked employees throughout the organization with upcoming duties and requirements for leadership, including recognizing the need for and coordinating pertinent pre-briefings before meetings as well as soliciting documents from staff and other offices.
  • Balanced and managed various duties with fluid priorities without oversight. Ensured the Director and PDDs had all pertinent information and support required.
  • Completed other tasks/special projects as appropriate, including maintaining organizational recall lists and reviewing administrative Standard Operating Procedures to ensure optimization of all administrative support for DMDC and DMDC leadership.

Program Analyst

Clason Point Partners, Department of Defense
Alexandria, VA
08.2015 - 02.2017
  • Prepared and coordinated packages and correspondence to ultimately be reviewed and signed by Defense Human Resources Activity (DHRA) and Office of the Under Secretary of Defense for Personnel and Readiness (OUSD(P&R)) officials.
  • Coordinated finalized packages with other Office of the Under Secretary of Defense (OUSD) offices and the 4 Services in support of mission objectives in a fast-paced environment, while adhering to strict deadlines.
  • Regularly reviewed and interpreted Agency writing policies to ensure that all written material conformed to Manual policy, and editorial standards, as well as English language, grammar, and punctuation policies
  • Ensured DMDC writing policies and standards were in line with Manual and DHRA standards, policies, and preferences
  • Interpreted the correspondence guide, processes, and system to work with internal and external offices to advice on the distribution of packages and receive and consolidate responses.
  • Ensured files have all pertinent documents and signatures in accordance with Department requirements or developed own requirements when guidance was not clear.
  • Maintained and updated file systems to enable quick and efficient retrieval of pertinent information.
  • Answered inquiries personally, drawing upon knowledge of CATMS assignments and status of packages within and throughout the Department.
  • Maintained in-depth knowledge of the DMDC, DHRA, and DoD mission, functions, and operations in order to coordinate work with other offices, both internal and external to DoD, and to recognize when such coordination is necessary.
  • Established open communication with constituents/Servicemembers that made contact with the White House or Government officials in order to obtain additional information and/or assist with issue resolution.
  • Monitored Privacy Act/Personally Identifiable Information and For Official Use Only to ensure data was secured at all times and kept from unauthorized disclosure.
  • Served as a coordination point of contact for incoming correspondence pertaining to all DMDC related ­­­­­­­­­­­­­­­­­­mission objectives.

Education

Bachelor of Science - Administration of Justice

Rutgers University
New Brunswick, NJ
10-2001

Skills

  • Project development
  • Project tracking
  • Baseline schedules creation
  • Meeting facilitation
  • Progress reporting
  • Deliverable tracking
  • Stakeholder communications
  • Business analysis
  • Purchasing and procurement
  • Functional & business requirements
  • Project scheduling
  • Contract development
  • Cost control
  • Software development lifecycle
  • Vendor sourcing
  • Requirements gathering
  • Scope management
  • Project planning and development

Certification

  • Project Management Professional (PMP), 2023-2026

Timeline

Project Manager

Cloudshape
06.2019 - Current

Business Analyst, USAID

Chenega
02.2017 - 06.2019

Executive Assistant

Clason Point Partners, Department of Defense
06.2016 - 02.2017

Program Analyst

Clason Point Partners, Department of Defense
08.2015 - 02.2017

Bachelor of Science - Administration of Justice

Rutgers University

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Sara Gobin