SARA HARRISON
Surprise,AZ
Summary
Highly skilled Executive Assistant with over 20 years experience in managing C-level executives. Offers a work ethic that consists of taking initiative, applying critical thinking, and streamlining procedures to enhance the flow of the workplace. Known to facilitate a collaborative environment for employees and guests through maintaining effective internal and external communication, planning events, and coordinating special projects. Proactive self-learner able to succeed in high volume fast-paced environments prioritizing and managing multiple demands calmly and effectively.
Overview
11
11
years of professional experience
Work History
ADMINISTRATIVE STAFF SPECIALIST
KAISER PERMANENTE
01.2019 - 07.2021
- Provided assistance to two Assistant Regional Medical Directors of Care of Children and Women’s Health Service Group and the Regional Administrative Leader
- Managed and updated heavy calendars and schedules, coordinated and scheduled both internal and external meetings, assist with preparation of meeting presentation materials, reserving technical equipment and ordering catering as directed
- Coordinated domestic travel arrangements by securing plane tickets, checking in for flights, making hotel reservations and scheduling ground transportation
- Planned and followed through on company event coordinating for large meetings
- Composed and prepared meeting agendas, memos, reports, letters and other documents as needed, created and transcribed meeting minutes
- Inputted and submitting payroll for ASO employees
- Reconciled monthly P-Card statements
- Processed monthly expense reports and invoices
EXECUTIVE ASSISTANT
THE JAMES IRVINE FOUNDATION
10.2017 - 01.2019
- Provided assistance to the CFO, Portfolio Director and Program Officers
- Coordinated executive communications, including taking calls, responding to emails and corresponding/ interacting with clients
- Set up and maintained new vendor contracts
- Maintained executive’s busy schedules and heavy calendaring
- Managed executive’s itineraries, coordinate heavy travel arrangements
- Composed routine letters and memos
- Reconciled monthly visa statements as well as process monthly expense reports and invoices
- Scanned invoices and checks, matching invoices with check, mail out checks to vendors
- Received and distributed mail
RECRUITING COORDINATOR
OBLONG INDUSTRIES
11.2016 - 06.2017
- Screening Resumes, collaborated with hiring managers to understand the position's requirements, such as skills, experience, and certifications.
- Organized the recruitment process, coordinated interview schedules, arrange travel for candidates, and ensure all paperwork is completed.
- Coordinated with facilities and IT to arrange new hire desk and computer set up.
- Maintained a complete record of interviews and new hires.
- Assisted with accounts payable, scanning invoices and checks, matching invoices with check, mail out checks to vendors.
EXECUTIVE ASSISTANT
ERNST & YOUNG
03.2014 - 10.2016
- Provided assistance to Partners, Directors, Managers and Assistant/Staff
- Maintained and inputted weekly learning classes for CPA credit for staff
- Managed and updated executive’s calendars and schedules, coordinated and scheduled both internal and external meetings, assist with preparation of meeting presentation materials, reserving technical equipment and ordering catering as directed
- Maintained and uploaded materials to Sharepoint
- Coordinated domestic/international travel arrangements for Partners and Managers by securing plane tickets, checking in Partners for flights, making hotel reservations and scheduling ground transportation
- Reconciled monthly American Express statements
- Process monthly expense reports and invoices, receive and distribute mail
- Developed and demonstrated solid knowledge and support of firm wide and service line-specific tools, processes, and databases such as Standard Tracking and Reporting System, Global Tool for Acceptance, Global Accounting and Auditing Information Tool, Tax Practice Guidance & Tool, and internal accounting tools, Global Financial Information System.
OPERATIONS ADMINISTRATIVE ASSISTANT
JUANITA’S FOODS
11.2010 - 06.2012
- Responsible for providing support to the Co-CEO’s, Director of Operations, Plant Controller and Production Supervisors.
- Composed and prepared meeting agendas, memos, reports, letters and other documents as needed, created and transcribed meeting minutes.
- Managed and updated executive’s calendars and schedules, coordinated and scheduled operations meetings, assisted in coordinating events for production personnel.
- Responsible for employee uniform program which included coordinating visits with the uniform company, submitting orders and validating uniform drop-offs.
- Assisted plant controller with running reports, transactions and month end reconciliations.
- Monitored employee’s daily punches and inputted weekly schedules into KRONOS database, assisted with the processing of leave of absences.
- Responsible for management of temporary employees which included ordering and processing weekly timekeeping/payroll for 25 temporary employees for various departments, submitted a weekly report to human resources regarding temporary employee’s head count and department location.
- Maintained and tracked costs of office supplies and contract services.
- Reconciled monthly credit card statements and expense reports.
Education
General Studies -
ALHAMBRA ADULT SCHOOL
Alhambra, CaliforniaLegal Secretary -
WATTERSON COLLEGE
Pasadena, CaliforniaSkills
- Bilingual English/Spanish
- Proficient in Microsoft Office Applications (Excel, Office, Powerpoint, Word)
- Google Suites
- Concur
- Concordance
- Event Planning & Management
- Global Travel Coordination
- SharePoint
- Documented Meeting Minute and Distributed Action Items
- Calendar Management and Scheduling
- Kronos
- Human Resources Information System (HRIS)
Timeline
ADMINISTRATIVE STAFF SPECIALIST
KAISER PERMANENTE
01.2019 - 07.2021
EXECUTIVE ASSISTANT
THE JAMES IRVINE FOUNDATION
10.2017 - 01.2019
RECRUITING COORDINATOR
OBLONG INDUSTRIES
11.2016 - 06.2017
EXECUTIVE ASSISTANT
ERNST & YOUNG
03.2014 - 10.2016
OPERATIONS ADMINISTRATIVE ASSISTANT
JUANITA’S FOODS
11.2010 - 06.2012
General Studies -
ALHAMBRA ADULT SCHOOL
Legal Secretary -
WATTERSON COLLEGE
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