Sara Jones

• Reviewed and processed expense reports and invoices for accuracy and completeness.
• Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
• Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
• Coordinated communications between departments to ensure timely completion of projects.
• Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
• Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
• Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
• Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
• Prepared monthly financial statements according to established deadlines.
• Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
• Assisted in preparing marketing materials such as brochures and flyers for distribution at trade shows and other events.
• Processed accounts payable and receivable transactions accurately within set timeframes.
• Managed director's calendar and prepared meeting agenda and materials.
• Managed external contacts and kept track of periodic communication needed for priority actions.
• Made travel arrangements for employee trips and conferences.
• Created newsletters to share company updates and events.
• Maintained company confidence and protected business operations by keeping sensitive information confidential.
• Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
• Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
• Tackled and addressed top-level, high-priority issues with professional administrative discretion.
• Managed and tracked expenses to meet company budget requirements.
• Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
• Followed proper accounting and bookkeeping procedures to support audits.

• Identified children needing extra support for emotional, health-related or developmental concerns and conceived improvement strategies.
• Organized and led activities to promote physical, mental and social development.
• Carefully identified warning signs of emotional and developmental problems in children.
• Upheld all CPR and Kentucky regulated certifications.
• Communicated with children's parents and guardians about daily activities, behaviors and problems.
• Offered detailed daily reports that outlined each child's activities.

• Reviewed new customer orders and requests and manually entered data into a centralized database. 
• Negotiated contracts with outside providers to minimize costs to the company and customers. 
• Oversaw scheduling for the day-to-day activities of numerous transportation employees.
•  Manually created shipments, assigned carriers and dispatched shipments. 
• Communicated all emergencies, delays due to weather and carrier schedule changes to customers and supervisors. 
• Produced bills of lading and updated shipment status information. 

• Planned and executed efficient routes to optimize time and fuel costs.
• Maintained a daily, legible Department of Transportation (DOT) log and submitted corresponding documents.
• Completed 103 point daily truck inspections
• Contacted customers prior to delivery to confirm and coordinate delivery times.
• Completed 160-hours OSHA training.
• Installed protective bracing, padding and strapping to prevent shifting and damage to items during transport.

• Operated cash register to process cash, check and credit card transactions.
• Built and maintained effective relationships with peers and upper management to drive team success toward common sales, service and operational goals.
• Mentored team members in mastering sales techniques to consistently exceed objectives.
• Answered incoming telephone calls with professionalism to provide information about products, services, store hours, policies and promotions.

• Oversaw budgets for customer project, tracking expenses and timelines and communicating with key stakeholders on milestones.
• Defined project scope and value proposition by outlining work plans, assessing needs and resources, determining timeline and estimating budgets.
• Maintained close connection with project personnel to quickly identify and resolve problems.
• Prepared  status reports to update customers and senior management on current progress and constraints.
• Completed thorough risk assessments and deployed management and response strategies to prevent roadblocks.
• Developed full-scope estimates for use in project bidding and design-build projects.
• Monitored team progress and enforced deadlines.
• Communicated with clients, delivering timely and relevant status updates.
• Reduced process lags by effectively managing and scheduling employees to ensure optimal productivity.
• Performed routine maintenance on machines, assessing after every usage in order to reduce the breakdown of parts.
• Fabricated Toyota parts using as many as 4 machines at once.

• Maximized food quality by closely monitoring shipments, preparation and food handling by team members.
• Established and enforced standards of personnel performance and service to provide customers with consistent and positive experiences.
• Trained employees on correct cooking techniques, safety standards and performance strategies.

This position was open for summer months only. Please see above for job description.

• Completed light housekeeping such as running errands, shopping for food and handling laundry.
• Responded to patient alarms and requests to assess needs and obtain necessary care for medical and personal concerns.
• Coordinated and administered medications and organized doctor's appointments to maintain optimal client health.

•  Apportioned and served food to facility residents, employees, or patrons.
•  Assisted diners with seating as needed.
•  Cleaned and maintained the beverage area, display cases, equipment, and order transaction area.
• Cleaned up spilled food, drink and broken dishes, and removed empty bottles and trash Greeted customers in the restaurant or drive-thru, took and rang up orders, handled payment and thanked customers.