Sara Kennedy

• Administrator for all aspects of the company’s equity programs: RSAs, stock options, and quarterly board of directors' grants.
• Maintain equity management system (Certent) with accurate and current information, including participant demographics and platform access.
• Coordinate with Fidelity for equity plan administration.
• Partner with Payroll, HR, Finance, and external vendors to ensure compliance with regulatory requirements and company policies, as well as SOX controls.
• Provide accurate and timely processing of equity transactions, including grants, exercises, and releases.
• Handle multiple grants with varying vesting dates, and ensure timely processing on business days.
• Coordinate with payroll teams for processing RSA vesting taxes.
• Audit termination processes for stock participants.
• Conduct employee education and communication efforts on equity programs.
• Provide excellent customer service to stock plan participants, resolving participant inquiries.
• Assist with Section 16 filings (Forms 3, 4, and 5) and tracking for insiders.
• Monitor and help enforce trading window policies, and coordinate with Legal on insider trading compliance.
• Liaison between shareholders and outside vendors, including the transfer agent.
• Contribute to improvements in equity-related processes and automation.
• Lead in the reconciliation of equity activity, including shares outstanding and share reserves, among the company, transfer agent, and broker records for maintaining share pool balances and supporting Payroll and Treasury reconciliations as needed.
• Provide equity data to support financial and SEC reporting, with the preparation of quarterly and annual reporting requirements.
• Work closely with the SEC reporting, payroll, and tax teams on reporting accuracy.
• Assist with developing and implementing best practices for stock plan administration, ensuring scalability, and alignment with business goals.
• Provide guidance and support to participants on equity compensation policies, benefits, taxation, implications, and transactions.
• Develop and maintain training materials, communications, and educational resources to enhance participants' understanding of the company’s equity programs.
• Worked with company App Dev team to create an internal app for equity award nominations.
• Other responsibilities, as assigned.

• Assist in the formation, maintenance, and dissolution of corporate entities and prepare related documents;
• Organize corporate records and conduct due diligence reviews in connection with venture capital financing and mergers and acquisitions;
• Acting as custodian for corporate legal documents and establishing and maintaining centralized records system. General contract management and administration, such as tracking notice periods, renewal obligations.
• Manage and respond to requests for information and documents from auditors and finance departments.
• Assist with general compliance and corporate governance matters for the company and our subsidiaries, including obtaining notarizations, formation documents, certified copies, corporate filings and other corporate documents, and creation of organization charts.
• Draft, review, and revise (within predetermined limits) a variety of standardized contracts, including NDAs, vendor agreements, and service agreements.
• Contract database management and administration, from initial request to final execution, and renewal, ensuring timely updates and compliance with deadlines, ensuring accuracy and accessibility.
• Support the development and implementation of legal department policies, procedures, and best practices.
• Assist in the management of legal technology tools, including contract management systems and databases.
• Facilitate communication and collaboration between the legal team and other departments to align legal operations with business objectives.

• Support all corporate governance processes, including preparation for board of directors and committee meetings and organizing and maintaining all corporate records, including though our electronic board portal.
• Assist with the preparation, distribution and review of directors and officers questionnaires and related party questionnaires.
• Assist in organizing all aspects of annual meeting, including preparation of meeting-related documents (agenda, scripts, etc.); interfacing with proxy solicitor, transfer agent and inspector of elections; coordination of printing of proxy card, proxy statement and notice of availability of annual meeting materials.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Organized and coordinated conferences and monthly meetings.

Assist Research Analysts with research, reports, data entry, data review, and special projects. Assist the Policy Coordinator with policy review and formatting. Order office supplies. Process the mail. Attend and evaluate training sessions for compliance. Knowledge of various department and state software.

Assist attorneys with all aspects of domestic and foreign filing activities, such as US filings, direct EP filings, and PCT filings, with follow-up filings at the national stage, information disclosure statements, responses to office actions, and client correspondence. Update and maintain patent docketing in both firm and client docketing software (FoundationIP, Memotech, Anaqua, and Lecorpio). Special projects as requested.

Assist attorneys with all aspects of domestic and foreign filing activities, such as US filings, direct EP filings, and PCT filings, with follow-up filings at the national stage, information disclosure statements, responses to office actions, and client correspondence. Monitor and process maintenance fees. Update and maintain patent docketing (PerfectLaw and PATTSY). Assist with the implementation of the IP docketing and document management system. Special projects, as requested. Train new staff.

Coordinate with Intellectual Property in-house portfolio management, in-house counsel, as well as outside counsel, to support the prosecution of patent portfolios (U.S. and foreign). Collect, compile, organize, create, and analyze data and documents for review and approval by the portfolio managers. Update and maintain patent portfolio databases. Perform domestic and foreign filing activities, such as direct EP filings and PCT filings, with follow-up filings at the national stage. Train new staff.