Journaling
Hi, I’m
Sara Lopez
Houston,Texas
Summary
Executive Assistant
Executive Assistant with almost 10 years of experience with experience setting up new
companies in hospitality industry in Miami. Worked with every team in the company and
gave the needed support to maximize time and efficiency.
Overview
9
years of professional experience
2
Languages
Work History
Mr. Jones Management
Executive Assistant
06.2019 - Current
Job overview
- Make weekly bank deposits
- Managed accurate and timely entry of 500+ payments and bills into QuickBooks
- Ensuring financial records were up to date and compliant with industry standards
- Organized calendars, meetings, travels, appointments
- Answer calls, emails, handled outgoing and incoming correspondence
- Constructed daily reports to have accurate profit and loss report at end of month
- Handled all company credit cards and bank accounts
- In charge to make proper reconciliations to balance books of all companies
- Recording and maintaining office expenses
- Handle contracts and review documents.
Premier Work Space
Receptionist
01.2019 - 06.2019
Job overview
- Give assistance to all 30+ tenets and their clients
- Made sure all installations were always impeccable and stocked with office materials and beverages for clients and employees.
- Sort correspondence coming in and out making sure it was received and sent out correctly.
- Collected rent and processed it out to corporate.
- Managing meeting room availability.
- Build reports of rent, new costumers, and feedback from clients
Vida & Estilo Restaurant Group
Receptionist/ AP Clerk
08.2015 - 12.2018
Job overview
- Managed queries and complaints via phone, email and general correspondence
- Assisting the HR team with recruitment, on-boarding and termination processes
- Sent monthly emails to management of all 10 restaurants plus corporate to ensure employees have all materials needed to run efficiently
- Run errands, conducted transcription, printing, photocopying and faxing documents
- In charge of receiving, sorting, distributing and dispatching daily mail
- Was in charge of translating documents from English to Spanish and vice versa
- Organized calendars for all directors and handled travel arrangements for them as well.
- Taking messages and ensuring they are passed to the appropriate staff member on time.
Education
Florida International UniversityMiami, FL
Bachelors from Political Science and
Psychology
04.2021
University Overview
Skills
- Office Management
- Invoice Processing
- Database Management
- Meeting planning
- Report Writing
- Mail Management
- Scheduling
- Resourceful
- QuickBooks expert
- Travel Coordination
- Report Development
- Extensive vocabulary
- Report Analysis
- Professional and mature
- Office Administration
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Interests
Reading
Pilates and yoga
Church
Traveling
Timeline
Executive Assistant
Mr. Jones Management
06.2019 - Current
Receptionist
Premier Work Space
01.2019 - 06.2019
Receptionist/ AP Clerk
Vida & Estilo Restaurant Group
08.2015 - 12.2018
Florida International University
Bachelors from Political Science and
Psychology
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