Hi, I’m
Sara McMahon
San Francisco,CA
Summary
Project leader with strong organizational skills and proven ability to handle multiple projects with a high degree of accuracy and positive attitude. Successful in both project management and executive administrative roles, achieving results through strategic planning, precise execution, and effective communication. Strong commitment to driving project success while fostering collaboration among teams. Skilled in leveraging Google Slides to create visually compelling presentations, incorporating multimedia elements and collaborating seamlessly. Proficient in G Suite, MS Office, Adobe Lightroom and project management software such as Asana, Jira, Trello and Confluence.
Overview
18
years of professional experience
Work History
Atlassian
Agile Project Manager
04.2021 - 05.2023
Job overview
- Assisted with day-to-day operations, working efficiently and productively with all team members
- Facilitated meetings between team members and stakeholders to establish clear expectations and maintain alignment throughout duration of all projects
- Supported teams in creating Google Slides presentation decks using templates, icons and graphic image libraries to increase efficiency in presentation
- Coordinated cross-functional teams to ensure smooth execution of complex projects from inception to completion
- Identified potential risks and implemented mitigation strategies to minimize impact on project objectives
- Improved client satisfaction with timely updates and transparent communication throughout project lifecycle
- Streamlined project processes by implementing efficient coordination strategies, resulting in timely completion of projects
- Successfully managed full-cycle contractor hiring for core team and cross-functional departments
- Efficiently maintained budget and report of budget for core team, resulting in cost and time savings
TSG Consumer Partners
Administrative Business Partner
08.2017 - 02.2019
Job overview
- Primary point of contact for Senior Managing Director, including communication with boards, groups, vendors, and executive team
- Provided administrative support to Senior and Junior Managing Directors, including complex travel arrangements, preparing and managing comprehensive expense reports and personal reimbursements
- Prepared portfolio books and presentations in Google Slides for customer-facing meetings, conferences, and trade shows
- Managed budgets and resource allocation for multiple projects simultaneously, optimizing cost efficiency and effectiveness
- Managed and generated comprehensive Salesforce CRM reports outlining project performance metrics for stakeholders' review and leadership evaluation
- Contributed to positive work environment with exceptional customer service skills when interacting with team members, clients and vendors
Vlocity
Operations Manager
10.2014 - 08.2017
Job overview
- Acted as primary liaison for CEO and COO, managing calendars and prioritizing inquiries
- Advise executives strategically, overseeing calendars, expense reports and travel logistics
- Proactively identified and addressed operational challenges, ensuring uninterrupted workflow
- Established streamlined onboarding processes for new hires, including IT setup and training
- Orchestrated meetings, resolving conflicts, and ensuring seamless communication and workflow across departments
- Streamlined company communication by creating engaging Google Slides presentation for internal meetings and external conferences
- Maintained strong communication with board of directors, facilitating meetings and reporting
- Managed and facilitated marketing events and sponsorships, including Dreamforce, Customer Appreciation and Product Training
- Reduced operational costs by 40% through diligent expense tracking and budget management
- Managed high-priority projects such as opening of offices, domestically and globally, meeting tight deadlines and projected costs
- Boosted employee morale with engaging team-building and office events
- Implemented efficient administrative processes and procedures while promoting excellence support
Gymboree Corporation
Executive Assistant to Chief Executive Officer
04.2005 - 09.2014
Job overview
- Primary point of contact for CEO and President's offices, efficiently managed day-to-day operations including overseeing intricate calendars, screening calls and emails, promptly directing them to appropriate parties
- Coordinated conferences and monthly meetings, ensuring seamless organization and execution
- Enhanced team collaboration by facilitating communication between CEO, executive team, and staff members
- Managed travel expenses and reimbursements for executive team and senior management group
- Demonstrated professionalism and discretion in handling sensitive information to maintain confidentiality
- Prepared meeting agendas and briefing papers for board of directors and executive team members
- Boosted morale through event planning and coordination of company-wide functions and celebrations
- Facilitated leadership offsite and onboarding for incoming executives and showcase commitment to social responsibility within community
- Handled logistics, catering, agendas and travel arrangements for meetings and event planning for board of directors, president and executive vice president
- Provided valuable backup support to admin team as needed, contributing positively to overall efficiency
Education
ScrumAllianceCalifornia
Scrum Master Certification
08.2021
LinkedIn: Learning
Project Management Program
Skills
Friendly, Positive Attitude
- Google Slides
- Teamwork and Collaboration
- Problem-Solving and Initiative
- Customer Service
- Attention to Detail
- Flexible and Adaptable
- Prioritization
- Discretion and Confidentiality
- Strategic Multi-Tasking
- Emotional Intelligence
- Resourceful and Versatile
- Excellent Verbal and Written Communication
- Calm Under Pressure
Timeline
Agile Project Manager
Atlassian
04.2021 - 05.2023
Administrative Business Partner
TSG Consumer Partners
08.2017 - 02.2019
Operations Manager
Vlocity
10.2014 - 08.2017
Executive Assistant to Chief Executive Officer
Gymboree Corporation
04.2005 - 09.2014
ScrumAlliance
Scrum Master Certification
LinkedIn: Learning
Project Management Program
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