Sara Memmen

• Work closely with medical device clients to plan, manage, and execute both client and patient-facing events.
• Planning duties include, but are not limited to: site selection, contract negotiation, BEO development, audio visual management, meeting set up, signage, attendee registration, ground transportation, air transportation, and housing block management.
• Manage attendance and logistics for client exhibition events across the nation.
• Project manage virtual events through the coordination of internal staff and vendors for the production / recording of video files, graphics, technical requirements, production timelines, video recording schedule, and vendor management.
• Engage, interact, and communicate with all vendors and program staff to ensure meeting details are accurate across all teams.
• Closely monitor and track event budgets. Assess angles to find cost savings while ensuring professional appearance for events. Conduct post-meeting invoice reconciliation and reporting.
• Develop and execute project planning timelines, ensuring deadlines are met and tasks are executed in an efficient manner.
• Provide on-site staff support for events ranging from 20-500 attendees.
• Professionally represent client in all communications with external actors, including vendors, patients, and professional associations.
• Support mobile app content build and execution for meetings.

Served as the Director of Education for an international, multidisciplinary society composed of neurocritical care specialists. Maintained duties described below in Education & Communications Associate role, while adding the following duties:

• Developed and managed a $3 million department budget.
• Provided oversight and leadership for team of 4.5 FTEs.
• Provided oversight for long-term strategic plan initiatives, ensuring education department projects were on track with strategic plan deadlines and goals.
• Provided staff support for four society committees focusing on education in the field of neurocritical care including: oversight of committee projects, ensuring committee initiatives align with both the committee charge and the society’s strategic plan, and management of streamlined communication between the committee and society leadership.
• Strategically selected exhibition events to attend, while managing all logistics for attendance.
• Professionally represented client society while exhibiting at scientific congresses.
• Managed translation of multiple educational products into both Spanish and Japanese.
• Managed contracts, invoicing, and payment with external product vendors.
• Managed continuing education approval process and provide oversight for educational product accreditation.
• Lead effort to develop industry-supported education including; sourcing of industry partners, MOU development, managing deliverables, and reporting on KPIs to industry sponsors.

Served as the Project Manager for the aforementioned neurocritical care client. Maintained duties described below in Education & Communications Associate role, while adding the following duties:

• Developed pdroject plan and execute the development, implementation, content update, marketing, distribution, and sales for current and future educational products.ter content, and generation of reports for targeted promotional activities.
• Developed project plan and executed the development, implementation, content update, marketing, distribution, and sales for current and future educational products.
• Coordinated communication with over 200 contributing authors, managing timelines and deliverables for 15+ products at any given time.
• Created a detailed policy and procedure document for society committees.
• Provided oversight and guidance for committees, ensuring actions align with policies.
• Provided in-person support at exhibition events as needed to distribute, promote, and sell society products.
• Managed educational product content on two integrated websites including; uploading course content within the learning management system, creating items for purchase within the online store, and maintaining and updating the educational product pages of the client website.

• Provide technical assistance to individual society members as related to internal learning management system, store purchases, and accreditation inquiries.
• Coordinate purchases, inventory, printing, and shipment of printed educational products and merchandise.
• Assist with the upload and oversight of digital educational products on two integrated websites.
• Assist with the development, implementation, content update, marketing, distribution, and sales for current and future educational products.
• Manage the logistics of exhibition events including; securing venue space, working with vendors to arrange for booth requirements, facilitate product shipment, solicit member volunteers, submit required online materials.
• Assist with assigned Committee meetings and conference calls including agenda and supporting material development, recording and transcribing minutes and oversight of committee electronic communication pages; prepare and circulate invitations for meetings; receive replies, and manage attendees.

• Draft press releases for national distribution, as this became a closely watched race nation-wide, Maintained daily website updates in WordPress
• Post select press releases, candidate statements, and news articles., Managed all social media platforms (Facebook, Twitter, Instagram, Google+, and YouTube), posting on average 3x/day, often with short lead time.
• Conduct extensive donor research. As a team, raised $1.8 million in campaign donations between April and November, 2016.
• Plan and staff weekly fundraising events, averaging 40+ attendees.
• Staff daily candidate call time.
• Implemented double dialing protocol, leading to an overall increase in fundraising and using the candidate’s time more efficiently.
• Staffed campaign surrogates including Rep. Xavier Becerra, vice-chair of the Democratic Congressional Campaign Committee at the time, and Representatives Catherine Clark, Debbie Dingell, Lois Frankel, and Cheri Bustos.
• Operated daily in a constantly changing work environment with short lead times and quick turnaround.

Recruited by former Congressman Brian Baird to aid in starting an innovative national political action committee striving to hold politicians accountable on the issues of climate change, national debt, and restoring confidence in government.

• Responsible for administrative setup and support for entire organization (e-mail setup, phone setup, billing management, etc.).
• Created and executed a student outreach plan that included over 150 universities and colleges nation wide.
• Hired and managed a team of college interns across the nation.
• Created copy for the published website, e-mail blasts, and social media ads with an average reach of 150,000.
• Managed updates to the website within the NationBuilder platform.
• Coordinated with off-site political, web, and fundraising consultants

• Specialized in planning meetings for multinational medical device companies across the globe, with an average attendance of 100 people.
• Accountable for site selection, budget management, registration website creation, contract negotiation, room block management, and client advocacy.
• Provided in-person support at client events around the country for groups of 8-150 participants.
• Created and managed all social media accounts (LinkedIn, Facebook, and Twitter) for company accounts.
• Implemented weekly posting ideas such as “#TravelTipTuesday”., Helped increase the number of annual events coordinated from 8 to 50+.