Summary
Overview
Work History
Education
Skills
Personal Information
Timeline
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Sara Ramirez

Glendale,AZ

Summary

Versatile Project Coordinator with a background in successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status, and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.

Overview

12
12
years of professional experience

Work History

Project Coordinator

TrueNet Communications
12.2021 - Current
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Created job files for each project and maintained current data in each file.
  • Maintained database and spreadsheets with accurate status.
  • Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
  • Responded to requests for information on materials to inquiring parties.
  • Elevated overall quality of completed projects by consistently monitoring progress and addressing issues proactively.
  • Established rapport and engaged with stakeholders to build lasting professional relationships.
  • Photocopied, distributed and emailed documents to project managers.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Reported regularly to managers on project budget, progress, and technical problems.
  • Tracked hours and expenses to keep project on task and within budgetary parameters.
  • Established administrative work procedures to track staff's daily tasks.

Property Accountant

Valley Properties
04.2019 - 12.2021
  • Provide daily accounting functions for multiple owners for commercial, construction and multi-family properties
  • Assisted in creation of new property accounts and determined tax filing and data requirements.
  • Monitored accounts payable and accounts receivable functions to accurately gauge organization cash flow.
  • Assisted property managers with budget preparation, ensuring alignment with financial goals and objectives.
  • Completed personal property tax, business license and business occupancy tax returns and submitted to tax offices.
  • Prepared for year-end audit cycle by compiling documentation for income statement and balance sheet accounts.
  • Verified accounts payable documentation and generated weekly check runs to pay tax and liabilities before predetermined deadlines.
  • Prepare and distribute monthly financial reports - prepare monthly journal entries, financial statement preparation and bank reconciliations
  • Review and maintain accuracy of general ledgers
  • Balance Sheet reconciliation and maintenance of subsidiary ledgers
  • Monitor cash receipt postings, tenant billings, billing adjustments and perform tenant ledger reconciliations when necessary
  • Review invoice coding and invoice workflow to ensure timely payments to vendors
  • Coordinate with various departments to ensure accounting accuracy
  • Ability to independently research historical cash transactions and provide Portfolio Managers with timely responses
  • Provide accounting detail and assistance to Property Accounting Managers for all internal and/or external auditors
  • Prepare annual 1099 and 1096 reporting to vendors and IRS.
  • Addressed questions from external auditors and provided requested documentation to enable issue resolution.

Project Coordinator

Precision Real Estate
11.2015 - 04.2019
  • Project Coordinator for Construction rehab of single-family homes properties and responsible for accounting functions of a portfolio of 150 residential properties
  • Managed In house installers, techs and vendors relationships, negotiations, timelines, and performance objectives
  • Maintains building systems by contracting for maintenance services and installations including, A/C , floors, windows, supervising repairs
  • Inspecting vacant units and completing repairs; planning renovations, demolitions
  • Administers daily functioning of properties - Inspects sites regularly to ensure compliance with organizational established policies, safety measures and quality standards
  • Coordinating service requests through vendors, and in-house employees, creating purchase orders, submitting and requesting permits
  • Responsible for all Home Depot purchases, and Carrier and metal purchases
  • Approved bid reviews, change orders and property assessments for budget compliance, accuracy and consistency
  • Reviewed and approved payables, billing adjustments, job costing, purchase orders
  • Reconcile Home Depot credit card and resolve discrepancies, job cost detail to the general ledger, closed out old jobs, set up new jobs
  • Supervised and negotiated vendor contracts, managed expenses
  • Reviewed all approved construction invoices and oversaw payment.

Property Accountant

Stardom Real Estate
02.2012 - 11.2015
  • Accounting for commercial and residential properties 400 in portfolio
  • Manage accounting system including reconcile bank accounts, invoice agents, pay bills, and prepare commissions, Pay-out owners, pay vendors
  • General ledger, journal entries, posting invoices
  • Prepared monthly financial statements for individual owners
  • Completed month-end closings in a timely manner and produced accurate and quality financial reports resulting in client satisfaction
  • Work closely with vendors including attorneys, contractors, builders, city/county registrars, lending institutions and clients to achieve our goals
  • Tracked labor and material costs and maintained project files
  • Monitored tenant accounts receivable activity, including disputes
  • Maintained reporting compliance with federal and state agencies.

Education

Some College (No Degree) -

Long Beach City College
Long Beach, CA

Skills

  • Project Management
  • Problem-Solving
  • Time Management
  • Detail Oriented
  • Team Coordination
  • Critical Thinking
  • Attention to Detail
  • Quality Assurance
  • Relationship Building
  • Multiple Priorities Management
  • Spreadsheet tracking
  • Cost Management
  • Invoicing and Billing
  • Purchase Order Management
  • Purchasing and procurement
  • Billing management
  • Financial Statement Preparation
  • General Ledger Reconciliation
  • Financial Report Writing
  • Accounts Payable and Receivable
  • Journal Entries
  • QuickBooks
  • BlueBeam
  • Procore

Personal Information

Title: Enthusiastic Project Coordinator, with construction background

Timeline

Project Coordinator

TrueNet Communications
12.2021 - Current

Property Accountant

Valley Properties
04.2019 - 12.2021

Project Coordinator

Precision Real Estate
11.2015 - 04.2019

Property Accountant

Stardom Real Estate
02.2012 - 11.2015

Some College (No Degree) -

Long Beach City College

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Sara Ramirez