Summary
Overview
Work History
Education
Skills
Timeline
Generic

SARA RIVAS

Brooklyn,NY

Summary

Professional event coordination specialist with proven track record in planning, organizing, and executing successful events. Skilled in Office Management, budget oversight, and logistics. Strong focus on team collaboration and delivering tangible results. Known for adaptability and reliability in high-pressure and changing environments.

Overview

9
9
years of professional experience

Work History

Workplace Events Coordinator

TenBerke Architects
03.2024 - 05.2025
  • coordinating external client meetings and also internal events. ranging sizes from 2-75 people.
  • Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
  • managing multiple calendars with office 365 for all of the firm. Utilizing an 'all office calendar' marking PTO request, Meeting room requests and creating calendar invites for specific internal events.
  • In putting all external guests on a Portal program (cove) Creating excel spreadsheets and converting files to CSV files for multiple guest entry
  • Coordinated logistics for large-scale events, significantly reducing setup times and eliminating scheduling conflicts.
  • maintaining multiple inventory's for all supplies and kitchen needs of the office
  • monitoring all IT hardware in office. daily reboots/updates when needed.
  • creating graphic cards, Artist Checklists and calendar invites using Adobe photo shop and Adobe InDesign.
  • Coordinating all food and beverage set up for all external client meetings and large scale events
  • Networking and having multiple contacts for different needs fo the office.
  • responsible for all incoming mail needs; sending out multiple packages and samples on behalf of all architects and interior designers, all domestic and international shipping.
  • Managing multiple accounts daily for purchases and subscriptions under Office management Credit card.
  • Planed the 2024 Holiday Office Party Restaurant Venue (85-100 person event) curated custom beverages (signature drinks) and food menu.
  • Apart of 4 different working groups improving office environment and operations. Contributing with ideas and plan of action for certain tasks and events.
  • coordinating quarterly Artist events and opening nights for their exhibitions.
  • maintaining monthly credit card statement sheet creating expense reports, keeping track of different budgets.

Event Coordinator/Reservationist

Oceans New York & Carlotto New York (Upscale Dining)
10.2022 - 03.2024
  • Lead hosting upscale private events to client satisfaction and drive revenue
  • Offering informative and personalized tours of exclusive private spaces for clients who wanted an intimate dining experience
  • Creating and customizing pre-fixe menus and cocktail selections, utilizing Adobe InDesign for consistent branding & satisfying client needs
  • Streamlining operations through the efficient use of Tripleseat, simplifying payment transactions and deposit handling
  • Building lasting client relationships through responsive email and phone communication, tailoring private dining experiences to individual preferences
  • Managing reservations effectively using OpenTable and Resy, expanding and nurturing a loyal returning customer base
  • Working closely with the executive chef and BOH for all event purposes to reach personal satisfaction for all client needs

Bartender

Mixx Cruises, NY
09.2020 - 12.2023
  • Skillfully craft and serve cocktails, fostering a dynamic and engaging atmosphere for guests
  • Maintain a precise bottle inventory throughout shifts, ensuring efficient bar closure and restocking for future events
  • Collaborate and network effectively to plan and coordinate upcoming events, actively contributing to business expansion
  • Demonstrating exceptional multitasking abilities by efficiently preparing multiple drinks simultaneously to meet guest demands promptly and quickly
  • Elevate the guest experience by showcasing creativity in cocktail preparation and cultivating a lively ambiance
  • (Seasonal)

FOH SERVER BARTENDER AND HOST

Omar's Kitchen, NY
02.2022 - 11.2022
  • Proficiently handled bartending and serving duties, ensuring accurate payment processing with POS Square
  • Showcased versatility in front-of-house roles, including serving, reservation management, and catering for prestigious events
  • Provided exceptional customer service by accommodating various events such as birthdays, anniversaries, and special occasions
  • Efficiently managed online orders through platforms like Uber Eats, DoorDash, and Grub hub, expanding revenue streams
  • Ensured financial accuracy by handling cash transactions, tips, and reconciling credit card transactions, contributing to financial integrity

Cocktail Server FOH

TAO Hospitality Group Magic Hour, NY
05.2019 - 03.2020
  • A part of an exclusive team in a rooftop night lounge, delivering exceptional guest experiences, including premium bottle service selections and specialty cocktails
  • Managing large party setups, collaborating closely with the management team for seamless seating, and delivering outstanding nightlife and brunch service
  • Mastered the art of multitasking by efficiently taking orders from multiple tables within tight timeframes, enhancing overall guest satisfaction
  • Expertly handled multiple transactions and tables simultaneously, ensuring efficiency and guest convenience
  • Contributed to the success of pre-contract parties for large corporations and corporate events, and also private parties delivering top-notch service and satisfaction for guests
  • Lead brunch server, Handled larger parties and event buyouts

Cocktail Server FOH

Twenty One's Corporation. (40/40 Club), NY
09.2018 - 01.2019
  • Enhanced guest experiences at a luxury sports bar by skillfully handling cocktail service and efficiently overseeing front-of-house operations, ensuring the seamless execution of private parties and corporate events
  • Provided informative tours of the establishment to all guests upon request
  • Elevated the quality of nightlife entertainment by flawlessly arranging bottle service sections and representing Roc Nation, enhancing the prestige liveliness of the venue
  • Delivered exceptional customer service by actively participating in club events, providing valuable information, and contributing to a memorable guest experience

Office Assistant/ Bookkeeper

Tweedy Gomez Group Inc. (TGGI), NY
01.2016 - 09.2018
  • Managed end-to-end payroll, including paystub creation and direct deposit processing, streamlining employee payment processes
  • Administered new hire and termination paperwork, using ADP efficiently for payroll, hire & termination services
  • Conducted thorough analysis of quarterly inventory data, presenting findings using professional pivot tables for both COGS and non-COGS items to help better understand revenue statistics
  • Defined proficiency in POS systems (Revel and Dinnerware), Intuit Quick books, and efficiently managed front-of-house restaurant tasks, encompassing customer service and employee coordination
  • (Operations Management for Restaurant Chain)

Education

B.S - Health Science

Mercy College
Dobbs Ferry, NY
12.2018

Skills

  • Leadership
  • Conflict Resolution
  • Administration
  • Consistent, positive attitude, approachable personality
  • Bilingual
  • Fluent in Spanish
  • Strong Time Management
  • Microsoft Office Programs
  • Pivot Tables
  • Data Analysis
  • Quickbooks
  • Accounting
  • Bookkeeping
  • Payroll Services (ADP)
  • Adobe InDesign
  • Adobe Photoshop
  • Event setup and breakdown
  • Schedule management
  • Special events planning
  • Guest management
  • Corporate events planning
  • Venue selection
  • Locating venues
  • Expense tracking
  • Meeting planning
  • Catering coordination
  • Client meetings
  • Workflow management
  • Budgeting and finance
  • Pricing negotiation
  • File management
  • Problem-solving
  • Attention to detail
  • Multitasking and organization
  • Verbal and written communication
  • Adaptability and flexibility

Timeline

Workplace Events Coordinator

TenBerke Architects
03.2024 - 05.2025

Event Coordinator/Reservationist

Oceans New York & Carlotto New York (Upscale Dining)
10.2022 - 03.2024

FOH SERVER BARTENDER AND HOST

Omar's Kitchen, NY
02.2022 - 11.2022

Bartender

Mixx Cruises, NY
09.2020 - 12.2023

Cocktail Server FOH

TAO Hospitality Group Magic Hour, NY
05.2019 - 03.2020

Cocktail Server FOH

Twenty One's Corporation. (40/40 Club), NY
09.2018 - 01.2019

Office Assistant/ Bookkeeper

Tweedy Gomez Group Inc. (TGGI), NY
01.2016 - 09.2018

B.S - Health Science

Mercy College

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