SARA SISKA
Alameda,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
29
29
years of professional experience
1
1
Certification
Work History
Executive Assistant to CEO
Wind River Systems
01.2023 - Current
- Handle confidential and sensitive information with discretion and tact.
- Manage executive calendars, schedule meetings and taking minutes/actions and coordinating travel arrangements to optimize time.
- Organize and coordinate team meetings.
- Process travel expenses and reimbursements for CEO.
- Screen emails and respond accordingly to support executive correspondence.
- Facilitate training and onboarding for incoming admins.
- Support business and hospitality needs of corporate partners and staff during meetings and company events.
Executive Assistant to CFO and CEO
Wind River Systems
01.2012 - 12.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized team events for both the CFO and CEO onsite and offsite.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Administrative Assistant IV to CFO
Wind River Systems
01.2011 - 01.2012
- Managed calendars in Outlook, arranged domestic and international travel, processed expense reports, and prepared documents and reports as required
- Scheduled quarterly department events/celebrations
- Scheduled twice annual offsite meetings keeping within budget
- Scheduled and set up quarterly All Hands meetings using WebEx
- Drafted agendas and recorded minutes from staff meetings
- Updated org charts monthly
Receptionist/Administrative Support
Wind River Systems
09.2007 - 01.2011
- Answer all incoming calls on multi-line switchboard and field phone calls to appropriate parties
- Greet customers/visitors and direct them to particular contact
- Monitor and process customer service request inquiries
- Create badges, make name plates and issue office keys
- Retrieve faxes and route to appropriate parties
- Print and distribute conference room calendars daily using Microsoft Outlook
- Schedule appointments with vendors when maintenance issues arise
- Compose spreadsheets as needed for projects
- Support sales team by updating the call log
Order Desk and Title
Alliance Title Company
12.2004 - 11.2006
- Title searching
- Organized and researched refinance and sales orders opened by escrow branch offices for compiling preliminary reports
- Processed updates and amended preliminary reports for various escrow branches
- Performed back-up receptionist duties on multi-line switchboard and fielded phone calls to appropriate parties
Order Desk
Old Republic Title Company
02.2000 - 12.2004
- Title Searching
- Searched refinance and sales orders for compiling preliminary reports
- Organized and researched refinance and sales orders opened by escrow branch offices for compiling preliminary reports
- Collaborated with team members to complete timely orders and avoid delays.
Customer Service, Proofreader, Mail Room
Wind River Systems
01.1995 - 02.2000
- Provided clients with information regarding properties including open Deeds of Trust, tax amounts, current vested owners
- Compiled Property Profiles Word Processing/Distribution and Mail Center
- Proofread and corrected policies, distributed preliminary reports and policies to escrow offices and clients
- Provided general office support including filing, copying, collating and mail processing
Education
High School Diploma -
Contra Costa Alternative High School
Orinda, CA06.1993
Skills
- Professional
- Interpersonal and leadership skills
- Calendar management
- Event planning and vendor relations
- Travel planning (domestic and international)
- Proactive
Certification
- CNP - Certified Notary Public in the State of California
- Microsoft Office
Timeline
Executive Assistant to CEO
Wind River Systems
01.2023 - Current
Executive Assistant to CFO and CEO
Wind River Systems
01.2012 - 12.2023
Administrative Assistant IV to CFO
Wind River Systems
01.2011 - 01.2012
Receptionist/Administrative Support
Wind River Systems
09.2007 - 01.2011
Order Desk and Title
Alliance Title Company
12.2004 - 11.2006
Order Desk
Old Republic Title Company
02.2000 - 12.2004
Customer Service, Proofreader, Mail Room
Wind River Systems
01.1995 - 02.2000
High School Diploma -
Contra Costa Alternative High School
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