Microsoft Office & Google Workplace
Sara Warren
Minneapolis,Minnesota
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
25
25
years of professional experience
Work History
Executive Assistant to the CEO, COO & CoS
Cascale
Oakland, California
02.2023 - 11.2024
- Managed and optimized executive calendars, reducing scheduling inefficiencies by 30% and improving time prioritization for leadership
- Led logistics for board meetings, leadership off sites, and company-wide summits, coordinating 100+ attendees, travel, and agenda development
- Streamlined communication and cross-team collaboration, ensuring seamless information flow between executives and departments
- Drafted and edited high-impact reports and presentations, improving executive messaging and stakeholder engagement
- Spearheaded operational improvements, implementing administrative processes that increased team efficiency and responsiveness
Chief of Staff
Powerplay Retail
Mendota Heights, Minnesota
02.2022 - 02.2023
- Provided high-level support to executive leadership, managing 100+ meetings annually and ensuring seamless coordination
- Led company-wide event planning, overseeing logistics for leadership retreats, full-company off sites, and internal team-building initiatives
- Implemented strategic administrative processes, enhancing email prioritization, workflow optimization, and executive time management
- Managed expense tracking and office budgets, overseeing $100K+ annually, ensuring cost efficiency and financial accuracy
- Fostered a strong team culture, launching initiatives that boosted employee engagement by 50%
Office & Project Manager and Executive Assistant
Brandless, Inc.
Linden, Utah
10.2017 - 02.2022
- Supported senior executives with scheduling, travel, and strategic initiatives to drive business success
- Organized over 50 corporate events, leadership off sites, and high-profile meetings
- Directed project management efforts for product launches, marketing strategies, and creative production
Insurance Specialist & Office Manager
M&E Catalyst Group
Minneapolis, Minnesota
04.2014 - 10.2017
- Managed records for 300+ clients, ensuring accuracy, confidentiality, and compliance with industry regulations
- Enhanced customer satisfaction by addressing insurance-related inquiries and resolving issues promptly.
- Simplified complex insurance concepts for clients, facilitating informed decision-making regarding policy options.
- Maintained confidentiality of patient finances, records, and health statuses.
Education
Bachelor of Arts - Child Psychology
UNIVERSITY OF MINNESOTA
Mpls, MN06.1999
Skills
- Strategic Email Prioritization, Calendar and Project Management
- Comprehensive Conference, Meeting and Event Management
- Comprehensive Project Planning, Travel Management and Financial Tracking
- Cross-Functional Teamwork, Internal and External Relationship Building and Sensitive Information Protection
- Operational Efficiency, Precise in Execution, and Proactive Problem Solver
- Effective Written and Verbal Communication, Time Management and Strategic Organization Skills
- Initiative-Driven Professional, Trustworthy and Reliable
- Proactive Self-Starter, Intuitive and Multi-tasker
Accomplishments
- Optimized executive workflows, reducing scheduling inefficiencies by 30% and improving cross-functional collaboration.
- Led and executed company-wide events, managing logistics for offsites, board meetings, and leadership summits for teams of 100+ attendees.
- Managed executive travel & expense budgets, overseeing $100K+ annually to ensure financial accuracy and cost efficiency.
- Proactive problem-solver, known for anticipating leadership needs, improving administrative processes, and fostering a positive, high-performance culture.
Skills Expertise
- Executive Support & Time Optimization
- Event & Meeting Planning
- Cross-Team Collaboration & Stakeholder Management
- Process Improvement & Operational Efficiency
- Strategic Communication & Reporting
- Expense & Vendor Management
- Technology & Productivity Tools
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimePart TimeContract WorkGig WorkWork Location
HybridRemoteImportant To Me
Flexible work hoursWork-life balanceCompany CultureWork from home optionSoftware
Google Workplace
Asana & Click-up
Zoom, Slack and Salesforce
SAP Concur and Navan
DocuSign, DropBox and OnBoard
Interests
Gardening
Dogs
Cooking and Baking
Timeline
Executive Assistant to the CEO, COO & CoS
Cascale
02.2023 - 11.2024
Chief of Staff
Powerplay Retail
02.2022 - 02.2023
Office & Project Manager and Executive Assistant
Brandless, Inc.
10.2017 - 02.2022
Insurance Specialist & Office Manager
M&E Catalyst Group
04.2014 - 10.2017
Bachelor of Arts - Child Psychology
UNIVERSITY OF MINNESOTA
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