Sara E. Bulger

Venture Capital

• Manage intensive communications, daily calendar, and meetings.
• Oversee financial reporting, as well as personal and business expenditures.
• Coordinate events, projects, and monitor alumni and social profiles.
• Implement strategies to increase executive efficiency.

Pharmaceutical Diagnostics

• Managed complex email and calendar scheduling.
• Communicated with internal teams to facilitate project updates and information flow.
• Maintained confidential records and files related to executive operations.
• Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
• Provided white-glove, intensive travel support for domestic and international itineraries.
• Supported the Board of Directors

Ag-Biotech

• Conducted due diligence on advisory board members.
• Collected data on thought leaders in the specific biotech field in which the company was fledgling.
• Gates Foundation Funding.

Water Security

• Company Overview: Acquired by Xylem.
• Managed correspondence and communications on behalf of the President.
• Managed four C-suite calendars and high-priority communications.
• Orchestrated conferences for corporate MarCom and sales groups.
• Supported R&D, facilities, and regional teams.
• Organized company events and facilitated logistics for important gatherings.
• Prepared briefing materials and presentations for executive meetings.
• Liaised with internal departments to ensure efficient workflow across teams.
• Member of the pandemic operations planning group.

Management Consulting

• Managed personal and professional correspondence and schedules.
• Oversaw accounting, presentations, and travel logistics.
• Coordinated events and enhanced business processes.
• Managed executive schedules and coordinated appointments for the leadership team.
• Conducted research to provide executives with relevant information for decision-making processes.
• Developed and implemented office procedures to enhance administrative efficiency.
• Supported event planning efforts for company meetings and team-building activities.
• Maintained confidential records and files related to executive operations.
• This was a moonlighting arrangement that I did in conjunction with other full-time employment.

Telcom

• Company Overview: Acquired by Oracle.
• Coordinated the CEO's calendar, travel, and events.
• Drafted correspondence and served as the point of contact with Board Members.
• Built strong professional relationships across all organizational levels.
• Coordinated travel arrangements and itineraries for senior leadership.
• Assisted in preparing reports and presentations for board meetings.
• Organized company events and meetings, ensuring seamless execution.
• Communicated with internal teams to facilitate project updates and information flow.

Biofuel

• Company Overview: Acquired by Lallemand.
• Supported the CAO and C-suite with calendar, expenses, and travel.
• Coordinated executive schedules and managed calendar appointments for senior leadership.
• Managed correspondence, screened communications, and prioritized messages for executives.
• Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
• Managed office relocation for a headcount of fifty people.
• Worked on spec and finish details for a biofuel pilot plant in Rome, NY.
• Coordinated a groundbreaking ceremony with over 100 attendees.

Robotics

• Company Overview: Acquired by Amazon.
• Supported the EVP of R&D and 40+ engineers.
• Oversaw travel arrangements and logistics for executive trips and conferences.
• Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
• Maintained confidential files and documents while ensuring data security protocols.
• Managed international travel, visas, and procurement accounting.
• Assisted with product development, trade shows, and HR support.

Management Consulting

• Oversaw daily operations: correspondence, scheduling, billing, contracts, and research.
• Interfaced with the Board of Directors, including meeting preparation and Board books.
• Supported business development through cold calls and marketing initiatives.
• Managed relationships with key stakeholders to support organizational objectives.
• Conducted market analysis to identify trends and opportunities for investment.
• Facilitated executive meetings to align on strategic vision and goals.
• Guided team members in implementing best practices for operational excellence.
• Established relationships with key partners and vendors to ensure successful project outcomes.
• Improved productivity initiatives, managing budgets and accounts, coordinating itineraries, and scheduling appointments.
• Created effective business plans to focus strategic decisions on long-term objectives.
• Assisted with special projects as needed by researching topics, organizing data, andsummarizing findings.
• Performed various clerical tasks and organized office areas to promote productivity.

Web Services Pioneer

• Company Overview: Acquired by IBM.
• Supported the VP of Professional Services and 20+ field consultants.
• Managed expense reports, project budgets, and client accounting communications.
• Coordinated large-scale enterprise software deployments.
• Coordinated project schedules and resource allocations for multiple initiatives.
• Managed documentation and reporting for ongoing projects and processes.
• Assisted in developing project plans and timelines for successful execution.

Publishing

• Supported the VP of Publishing and new business development.
• Handled reprints, subscriptions, customer service, and accounting tasks.
• Coordinated travel arrangements and itineraries for team members and executives.
• Organized company meetings and prepared agendas with relevant materials.
• Collaborated with editorial teams to streamline project workflows and deadlines.
• Assisted in preparing reports and presentations for board meetings and conferences.
• Supported event planning efforts for industry conferences and networking events.

Advertising

• Supported the President and advertising account teams.
• Managed a new business database, research, proofreading, and traffic management.
• Coordinated events and travel logistics.
• Assisted in preparing presentations and reports for client meetings.
• Facilitated communication between departments to ensure project alignment.
• Liaised with vendors and suppliers to efficiently coordinate office needs.
• Streamlined office procedures to enhance workflow and productivity across teams.
• Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.