Sarah Alzein

• Work closely with Executives.
• Plan and coordinate internal and external meetings.
• Calendar management and calls coordination.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and prepare for meetings.
• Handle staff inquiries and coordinate the team leaves.
• Prepare and edit correspondence, reports and other documents as needed.
• Maintain records, files, and documentation in an organized and accessible manner.
• Apply PR requests on Microsoft Dynamics software.
• Follow up on NDAs with the legal department and use DocuSign for signatures.
• Provide comprehensive support to the team.
• Arrange event bookings including business lunch and business dinners.
• Maintain high priority of confidentiality.
• Manage expense reimbursements for business-related expenses, ensuring accurate and timely submission of invoices to HR.
• Complete subscription applications and manage team appointments.
• Created a positive work culture, resulting in increased employee cooperation.
• Fostered strong relationships with all departments and employees.

• Provide administrative support and enhance filing systems.
• Work closely with the Senior Manager and organize meetings.
• Prepare weekly lawyer timesheets and coordinate leaves.
• Oversee office cleanliness, purchases, maintenance, and bills.
• Research and share legal articles with lawyers.
• Arrange intern accommodations, including contracts, payments, and utilities.
• Manage new employee onboarding and visa renewals.
• Handle service contracts, facility management, and corporate HR tasks.
• Act as a main player to provide facility management, and corporate HR insights into employee concerns.
• Oversee IT infrastructure and software issues.
• Ensuring the workplace remains functional, organized and welcoming.
• Coordinate the purchase and setup of the office furniture, and oversee maintenance and ensure a comfortable and professional environment.

(On-site Full-timer till June 22, Remote Part-timer till Feb 24)

• Arrange travel bookings and liaise with embassies.
• Maintain filing systems and handle administrative tasks.
• Serve as HR liaison for employees and process NSSF registration.
• Prepare employment certificates, pay slips, and salary summaries.
• Organize events and manage DHL correspondence.
• Oversee purchases, maintenance, and office supplies.
• Coordinate with employees their annual leaves and visa documents.
• Assist in recruitment, interview scheduling, and candidate communication.
• Coordinate with international branches for work alignment.
• Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
• Served as a reliable point of contact for both internal and external stakeholders.
• Acted as backup for other employees by providing support and adapting to requirements of department.

• Prepare purchase orders and track shipments.
• Schedule meetings and manage company correspondence.
• Maintain office supplies, payroll, and attendance tracking.
• Prepare weekly payments and wages for site workers and monitor daily attendance and absences.
• Verify invoices and manage documentation.
• Handle customer complaints and resolutions.

• Prepare purchase orders and track shipments.
• Schedule meetings and manage company correspondence.
• Maintain office supplies, payroll, and attendance tracking.
• Verify invoices and manage documentation.
• Handle customer complaints and resolutions.

• Schedule and coordinate meetings and appointments for supervisors and managers.
• Followed up with various support teams in ensuring accuracy in monthly attendance reports.
• All administrative issues that are related to the position.