Sarah Anderson
Estacada,OR
Summary
Results-driven Senior Corporate Paralegal with a decade of experience in corporate governance and legal operations. Proven track record in collaborating with C-level executives to enhance legal processes and oversee complex entity formations, compliance, and governance documentation. Notable for exceptional organizational skills and a strong commitment to maintaining confidentiality while consistently meeting tight deadlines. Aiming to leverage expertise to support innovative legal solutions within a progressive organization.
Overview
11
11
years of professional experience
Work History
Senior Corporate Paralegal
Vacasa, LLC
Portland, OR
08.2018 - Current
- Develop and manage comprehensive Board and Committee annual calendars and agendas
- Coordinate seamless distribution and collection of yearly D&O Questionnaires.
- Main point of contact for Transfer Agent and Third Party Stock Administrator.
- Managed updates to the capitalization table and facilitated equity transactions.
- Manage company's large entity structure, including filing annual reports, and doing business as renewals
- Limited liability company and corporation formation, modification, and dissolution.
- Draft corporate governance documents including operating agreements, bylaws, corporate resolutions, and other internal company agreements.
- Manage and maintain corporate governance files
- Successfully created and now maintain an extensive corporate governance calendar
- Update corporate organizational chart when necessary, and distribute to key stakeholders and outside auditors
- Cross department project management, which includes working with counsel, key stakeholders and C-level executives
- Coordinate tracking and execution of various agreements using DocuSign
- Edit and proofread legal documents to verify accuracy
- Significantly contribute to new state / jurisdiction operation expansions
- Effective communication with various regulatory authorities to ensure local level licenses are in place and active
- Managed legal operations related to vendor and law firm onboarding.
- Manage invoicing processes leveraging Legal Tracker software.
Corporate / Real Estate Paralegal
Black Helterline, LLP
Portland, OR
08.2017 - 08.2018
- Prepare and maintain corporate records including formation documents, state filings, minute books and transaction documents
- Limited liability company and corporation formation, modification, and dissolution
- Assist with corporate document review and analysis
- Prepare a variety of documents, including certificates of incorporation/formation, merger and other corporate filings, corporate resolutions, and UCC financing statements
- Coordinate due diligence for a variety of corporate transactions and prepare closing documents and binders
- Provide current ownership/officer information, procedural information, cost estimates and forms to attorneys
- Update and maintain Corporate Focus database
- Meet with clients to complete closing transactions or other document executions
- Coordinate, manage and follow through on projects, including following up with supervising attorneys to ensure all projects are completed
- Prepare and maintain real estate closing checklists and due diligence lists
- Review all title reports and identify any and all potential issues
- Draft contract and documents related to the real estate conveyance or loan transaction
- Coordinate real estate closings with the supervising attorney, title company and clients
- File client trademark applications and renewals; track client IP portfolios
Facilities Junior Paralegal
Charter School Capital
Portland, OR
01.2014 - 08.2017
- Draft contracts and documents related to the conveyance, improvements and/or financing of real estate, draft and maintain correspondence
- Due diligence for both individual property acquisitions and portfolio property acquisitions
- Work with third party service providers to order title, environmental, property condition, and zoning reports, review all third party reports
- Maintain department files and spreadsheets, including timelines, budgets, and task lists, comply with recordkeeping policies and compliance measures
- Prepare regular reports and updates regarding the facilities department, including monthly and quarterly Board presentations
- Limited liability company formation, modification, and dissolution
- Prepare due diligence materials, corporate summaries and reports for review
- Transcription, revision and finalization of documents
- Maintain, review, and organize client files
- Travel preparation regarding flights, hotels, etc.
- Tracking of insurance certificates and additional insured status of subcontractors
Education
Bachelor of Arts - History
Oregon State University
Corvallis, OR03.2015
Associate of Applied Science - Paralegal
Portland Community College
Portland, OR12.2014
Skills
- Startup, in-house, and law firm experience
- Goal-oriented individual able to meet deadlines
- Excellent project management skills
- Able to divide complex tasks into manageable steps and achieve results
- Strong organizational and communication skills
- Equally effective working on self-managed projects and as a member of a cross functional team
- Experience collaborating with C-level executives and Directors
- Ability to maintain confidentiality
- Proficient in Google Workspace and Microsoft Office
- Skilled in Legal Tracker, Coupa, hCue, HighQ, Legal Tracker, Diligent, Workiva, and Jira
- Demonstrated ability to track corporate filing dates related to annual reports, doing business as renewals, and various local level licenses
- Legal Operations Expertise
Additional Information
- Duly Appointed Notary Public of the State of Oregon
Timeline
Senior Corporate Paralegal
Vacasa, LLC
08.2018 - Current
Corporate / Real Estate Paralegal
Black Helterline, LLP
08.2017 - 08.2018
Facilities Junior Paralegal
Charter School Capital
01.2014 - 08.2017
Bachelor of Arts - History
Oregon State University
Associate of Applied Science - Paralegal
Portland Community College
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