Event planning, home organization, fitness, photography, and spending time outdoors
Sarah Benoit
San Francisco,CA
Summary
- High-Level Scheduling & Coordination: Managed complex calendars, organized travel arrangements, and facilitated seamless daily operations, ensuring efficiency in household and professional settings.
- Administrative & Operational Support: Oversaw administrative functions such as vendor coordination, document management, and communication handling, optimizing workflow and productivity.
- Discreet & Personalized Assistance: Provided tailored support, managing confidential tasks, maintaining discretion, and anticipating needs to enhance day-to-day efficiency for executives and families.
Overview
10
10
years of professional experience
Work History
Executive Personal Assistant & Family Manager
Private Family Office
08.2021 - Current
- Manage complex scheduling, including personal and professional calendars, appointments, and events.
- Coordinate domestic and international travel arrangements, ensuring seamless itineraries.
- Oversee household operations, vendor management, and contract negotiations for cost-effective solutions.
- Handle high-level administrative support, including email correspondence, document preparation, and expense tracking.
- Organize social events, dinners, and special occasions with meticulous attention to detail.
- Provide oversight for family needs, including school schedules, extracurricular activities, and medical appointments.
- Maintain confidentiality and discretion in all personal and professional matters.
Executive Assistant & Caretaker Part-time
Care.com
06.2015 - 08.2021
- Provided administrative and operational support for families, including managing appointments, coordinating travel, and handling household logistics.
- Developed and implemented efficient time management systems to optimize daily schedules.
- Assisted with event planning, vendor sourcing, and budget management for family and household needs.
- Negotiated service contracts with vendors to reduce costs and improve efficiency.
- Maintained household databases, including medical records, emergency contacts, and meal planning.
Educator
Golden Poppy Preschool Corte Madera
08.2017 - 06.2020
- Designed and executed structured programs focusing on organization, leadership, and time management.
- Communicated with parents and staff to ensure smooth daily operations and policy adherence.
- Managed detailed student records and schedules, ensuring accuracy in reporting and documentation.
- Collaborated with colleagues to develop and revise the curriculum, enhancing the learning experience.
Administrative Assistant
Aegis Living
12.2015 - 08.2017
- Scheduled and managed executive and client appointments through calendar oversight and proactive scheduling.
- Maintained databases and referral networks, optimizing efficiency for business operations.
- Provided executive-level administrative support, handling correspondence, document preparation, and data management.
- Assisted in event planning and coordination for corporate and client engagements.
Education
English Language & Literature -
Dominican University of California
Skills
- Office Productivity: Microsoft Office Suite, Google Workspace, Slack, Zoom, GoToMeeting
- CRM: Salesforce
- Financial: QuickBooks, Expensing, Billcom
- Event Management: Cvent
- Social Media: HootSuite, SproutSocial, Facebook, Instagram, Twitter/X, LinkedIn
Core Competencies
• Calendar & Schedule Management
• Administrative & Office Support
• Travel Planning & Logistics
• Event Management
• Household Management
• Confidentiality & Discretion
• Problem Solving &
Adaptability
• Vendor Management
Contract Negotiation
• Family & Childcare
Negotiation
• Conversational in French
Interests
Timeline
Executive Personal Assistant & Family Manager
Private Family Office
08.2021 - Current
Educator
Golden Poppy Preschool Corte Madera
08.2017 - 06.2020
Administrative Assistant
Aegis Living
12.2015 - 08.2017
Executive Assistant & Caretaker Part-time
Care.com
06.2015 - 08.2021
English Language & Literature -
Dominican University of California
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