Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

SARAH BITTLE

Fort Worth

Summary

Results-oriented individual with a passion for continuous learning and innovation. Known for leveraging analytical thinking and creativity to solve problems and deliver high-impact solutions in fast-paced environments.

Overview

17
17
years of professional experience
1
1
Certification

Work History

Meetings & Events Manager: Marketing Division

SIGHT SCIENCES, INC.
09.2022 - 01.2025
  • Project managed 25+ trade shows and academic programs full event lifecycle per year
  • Developed and implemented comprehensive SMMP for Tier 1-3 medical meetings, collaborating with commercial teams ensuring seamless execution and alignment with organizational objectives
  • Oversaw the development and management of budgets for 17+ major meetings and events
  • Attended key industry events and conferences gathering market insights, customer feedback, utilizing information to refine strategic planning and enhance event effectiveness
  • Maintained up-to-date knowledge of competitive technologies and advancements in the medical field ensuring informed decision-making and strategic positioning for SSI portfolio products
  • Primary lead for planning and logistics for major industry conventions and trade shows, coordinating schedules and requirements for Surgical Glaucoma and Dry Eye business units, ensuring all stakeholder needs are met
  • Partner with third party vendors to creatively design our booths and implement innovative tools/technology
  • Plan recurring meetings with marketing to ensure we are promoting product campaigns/launches appropriately
  • Travel to custom trade shows to ensure flawless execution
  • Managed and reconciled a $1.8 million budget annually for M&E team
  • Negotiated fees, pricing, and commercial benefits among societies and vendors based on fair market value
  • Work closely with other internal teams to ensure one cohesive message, e.g
  • Creative Services, Procurement, Legal, Finance, and develop project timelines
  • Collaborated cross-functionally with Sales, R&D, T&D, to develop and refine sales and marketing strategies from product conception through to launch
  • Manage all internal and external show logistics and onsite show management tracking within Cvent platform

Global Conventions Planner I & II: Meetings and Conventions

ALCON VISION, LLC.
12.2017 - 09.2022
  • Project manager for 125+ trade shows per year
  • Partner with stakeholders, including all levels of leadership, to define goals and objectives for each show
  • Manage multiple shows at once with varying complexities and competing deadlines
  • Attend business updates to stay current on optometric product knowledge and coming advances in our portfolio
  • Partner with third party vendors to creatively design our booths and implement innovative tools/technology
  • Plan recurring meetings with marketing to ensure we are promoting product campaigns/launches appropriately
  • Travel to custom trade shows to ensure flawless execution
  • Manage a $9.4 million budget annually for overall Conventions support
  • Negotiate sponsorship fees/promotional benefits and inclusions with associations as needed
  • Work closely with other internal teams to ensure one cohesive message, e.g
  • Creative Services, Procurement, Legal, Finance, and develop project timelines
  • Collaborate with our meetings team to ensure all ancillary events are executed with appropriate level of support
  • Manage all internal and external show logistics and onsite show management tracking within Cvent platform

Medical Publications Coordinator: Clinical Development & Medical Affairs

ALCON LABORATORIES, INC.
02.2016 - 12.2017
  • Responsible to allocate and reconcile for a 2.7-million-dollar budget, full management of business unit financials, contracts, invoice processing, payments, & anticipate forecasting
  • Provides administrative support, security, control and distribution of proposals or other documents to ensure a high standard of quality & deadlines are met
  • Develops and updates plans, schedules, materials, and files for CDMA Publications Team - track and facilitate timely flow of documents
  • Coordinates graphics, desktop publishing, proofreading, and production support or all assigned proposals, including drafts, review team copies, final submission
  • Manages SharePoint site & Pubshub online repository site content and user right access administration; trains and assists Publications team members & vendors in use of the proposal template and SharePoint and Pubshub
  • Review and update project details as needed to ensure functionality, accurate reporting, and to support efficient publications tracking; prepares archives of publications following final submission
  • Communicates directly with outside vendors regarding all publications project details/status reports billing, and payment details
  • Works closely with the Publication and Brand Leads to provide executive assistance including: PPT and Excel reporting, planning, meeting agenda/minutes, scheduling, expense reporting, securing travel details, etc

Meetings and Conventions Coordinator (Contractor)

GALDERMA LABORATORIES, L.P.
02.2015 - 01.2016
  • Manage aspects of/full meetings during congresses/conventions and high-volume times on calendar
  • Correspondence with stakeholders to include: faculty, suppliers, medical associations, meeting attendees, etc
  • Responsible to allocate and reconcile for a 3.2-million-dollar budget, full management of business unit financials, contracts, payments & anticipate budget forecasting
  • Communicate directly with vendors & organizations for billing, payments, registration of attendees, meeting details/information on exhibiting & sponsorship opportunities, and continue relationship building
  • Assist in management of 80+ A&C conventions and symposia with 14 custom booth exhibits in 2015, secure travel and manage rooming lists, secure registration badges for internal personnel attending
  • Assist in management of 20+ Symposium/injection sessions, managed HCP tracking: collect, sort & report data
  • Full planning, promotion, website development, sales and marketing communication, attendee monitoring, food and beverage orders
  • Manage and negotiate all detail in securing 18 hotel rooming blocks including managing personnel PII
  • SOV: develop print material, coordinate with agency (internal/external), manage promotional review with Promotions Manager, and communicate with associations/societies/publications, reports tracking

Assistant Spa Director

MASSAGE ENVY SPA
10.2012 - 05.2014
  • Implemented new sales training/techniques to improve overall team sales and operations
  • New guest consultations/recommendations, scheduled appointments, answered phones, lead team meetings
  • Acting liaison between owner and members using discrete & effective communication, orally and in writing
  • Conducted and/or attended daily meetings to review event contracts and ensure last minute changes are communicated with appropriate departments
  • Billing, supplies, new hire training & interviews, sales training, company events, website review
  • Achieved and maintained highest sales in team for 9 consecutive months
  • Created and implemented a mentorship meetings program for employees to openly address and resolve issues
  • Participated in and promoted marketing activities; assisted with recruitment and interviewing of candidates, managed orientation, training, and performance evaluation of staff

Radio Communications Operator / Legal Administrative Clerk

UNITED STATES MARINE CORPS
09.2007 - 09.2011
  • Prepare & process legal documents (legal reports, punitive action, conduct/disciplinary action, motion, agreements), mail, fax, or arrange for delivery of legal correspondence & service of legal documents
  • Worked under limited supervision performing standard & advanced administrative duties
  • Legal research, maintained customer confidence, created & edited general correspondence forms/reports, & planned/scheduled meetings, dictations, presentations
  • Served as section chief responsible for leading, mentoring, & advising of 20 Marines
  • Worked with leading executives to determine project scope, specifications, equipment requirements, & cost
  • Generated/introduced procedures for reporting of confidential files & reports, maintained over $10,000 worth of gear while providing in-depth analysis to senior military leaders following military exercises and deployments
  • Instructed over 20 classes in radio equipment operations to 100+ military members

Education

Project Management Professional Certification Course -

Auburn University
03.2016

B.A. - Organizational Leadership, Minor Psychology

Brandman University
06.2014

Skills

  • Tradeshow/Event Management
  • Project Management
  • Account/Agency Management
  • Effective Communication
  • Solution Driven
  • Customer Focus
  • Team Leadership
  • Client/Public Relations

Certification

  • Healthcare Meeting Compliance Certificate (2023)
  • Medical Meetings Professional (2023)

Timeline

Meetings & Events Manager: Marketing Division

SIGHT SCIENCES, INC.
09.2022 - 01.2025

Global Conventions Planner I & II: Meetings and Conventions

ALCON VISION, LLC.
12.2017 - 09.2022

Medical Publications Coordinator: Clinical Development & Medical Affairs

ALCON LABORATORIES, INC.
02.2016 - 12.2017

Meetings and Conventions Coordinator (Contractor)

GALDERMA LABORATORIES, L.P.
02.2015 - 01.2016

Assistant Spa Director

MASSAGE ENVY SPA
10.2012 - 05.2014

Radio Communications Operator / Legal Administrative Clerk

UNITED STATES MARINE CORPS
09.2007 - 09.2011

Project Management Professional Certification Course -

Auburn University

B.A. - Organizational Leadership, Minor Psychology

Brandman University

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