Sarah Boncato
Valencia,CA
Summary
Experienced administrative specialist skilled in managing office operations, coordinating schedules, and facilitating effective communication. Recognized as a strong team player, adaptable to changing needs, and committed to achieving results through collaborative efforts. Proficient in Microsoft Office Suite, database management, and delivering exceptional customer service.
Overview
16
16
years of professional experience
Work History
Accounts Receivable Administrator - Remote
Scorpion Internet Marketing
Valencia, CA
09.2021 - Current
- Manage month-end close processes, ensuring accurate and timely submission of financial statements.
- Maintain accurate financial records through regular account reconciliation and adjustments when necessary.
- Increased productivity with automation of manual tasks while maintaining a high level of accuracy.
- Collaborate with sales team to resolve customer disputes, improving overall client satisfaction.
- Enhance cash flow by diligently monitoring and collecting outstanding accounts receivable balances.
- Facilitate timely payment from customers by providing detailed invoice information and addressing any concerns promptly.
- Partner with cross-functional teams, such as Marketing and Sales, to optimize processes impacting Accounts Receivable operations seamlessly.
- Leverage proprietary AR system to enroll and maintain accounts.
- Assist in the development of credit policies, establishing clear guidelines for extending credit to clients based on risk assessment.
- Liaise with internal departments to address client inquiries to minimize risk of overdue accounts.
- Update aging reports based on daily audits.
Operations Administrator
Verengo Solar
Valencia, CA
01.2014 - 01.2016
- Responsible for daily office operation including the development of the filing system, mail processing, MSDS binder updates, and office equipment maintenance
- Oversaw day-to-day processing of payroll for over 100 employees including review of timesheets and computing pay in accordance with FLSA
- Responsible for the tracking of customer payments and maintaining communication with the customer throughout entire installation process
- Confirmed quality control by implementing and improving the company's internal audit and ensuring proper micro inverter configuration
- Scheduling of jurisdictional inspections and dispatch of photovoltaic inspection representatives
- Identified installation errors and created technical service and/or design change orders
- Maintained professional relationships with subcontractors and jurisdictional inspectors
- Coordinated human resource conferences and safety meetings for field crews
- Assisted warehouse manager with inventory process and management of warehouse employees
Secretary
S & S Paving Inc.
Calabasas, CA
05.2012 - 01.2014
- Examined correspondence and replied as instructed
- Received telephone calls and directed necessary
- Maintained schedules and follow ups
- Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll department
- Organized events both internally and externally
- Maintained filing and inventory procedures
- Directed visitors to the office to appropriate staff members
- Responded to public inquiries
Legal Assistant
Goldman Magdalin & Krikes LLP
Woodland Hills, CA
07.2010 - 01.2011
- Maintained complex dockets and files for over 20 attorneys
- Assisted in preparation of trials by gathering and organizing information
- Responsible for day-to-day office operations
- Maintained dockets and files, both manually and electronically
- Prepared and organized materials for civil and criminal trials
- Answered, screened and dispatched calls to over 100 extensions from a 12-line phone system
- Organized and controlled flow of the reception area while answering phones and maintaining dockets
- Welcomed clients and interacted with opposing council while maintaining the proper level of professionalism
Executive Assistant
Document Signing Professionals
Valencia, CA
01.2009 - 07.2010
- Primarily served as an assistant for the owner of the company
- Processed time sensitive client orders by contracting, scheduling and negotiating pay rate with hundreds of notaries nationwide
- Responsible for updating and maintaining the company's computer database, as well as preparing and filing hard copies for auditing purposes
- Served as a liaison between customers, clients, and notaries
- Followed through with order status updates; ensured accuracy in documents being signed and/or notarized, as well as confirming that paperwork was completed in accordance with the clients specifications
- Kept records of paid and unpaid invoices; assisted Accounting Department with accounts payable and receivable, and controlled payroll disbursement
Education
High School Diploma - General Education
The Learning Post High School
Valencia, CA06.2009
Skills
- Verbal and written communication
- Scheduling coordination
- Logistics management
- Customer relationship management
- Payment negotiations
- Invoice processing
- Cross-departmental collaboration
- Time management
- Remote working experience
- Adaptability and reliability
Timeline
Accounts Receivable Administrator - Remote
Scorpion Internet Marketing
09.2021 - Current
Operations Administrator
Verengo Solar
01.2014 - 01.2016
Secretary
S & S Paving Inc.
05.2012 - 01.2014
Legal Assistant
Goldman Magdalin & Krikes LLP
07.2010 - 01.2011
Executive Assistant
Document Signing Professionals
01.2009 - 07.2010
High School Diploma - General Education
The Learning Post High School