Sarah Bozone
Owasso,Oklahoma
Overview
26
26
years of professional experience
Work History
Clerk of the Board
Tulsa Public Schools
01.2020 - Current
- Provide quality administrative support for board and superintendent, internal and external communication representing the board and office of the superintendent with local, state, and national stakeholders.
- Assist with the management and response to the superintendent's email and all duties as necessary upon the absence of the administrative assistant to the superintendent
- Serve as the interface between board members and superintendent on all correspondence, communications and requests for information. Regularly sending public-facing official letters and notices on behalf of the superintendent and board president. Briefing the superintendent and board president on critical items concerning the district.
- Coordinate all regular and special meetings of the board to include scheduling and ensuring that all meetings are in compliance with the Open Meeting Act and all applicable state statutes.
- Schedule all staff reports and special presentations for board meetings. Coordinating dates and instructions to staff as needed.
- Oversee and proof all documents provided to the board and public in support of board meetings, including annotated agenda for Board President and Superintendent.
- Attend after-hour meetings regularly, interacting with large audiences and varied stakeholders.
- Implement a system, new processes, and led the training of board on all new processes to conduct virtual board meetings within a couple of months of taking this new role.
- Establish processes and deadlines for the development of the board agenda, and train and guide departments on those processes and deadlines.
- Review all agendas and supporting documents to ensure accuracy and quality.
- Facilitate and lead weekly meetings with superintendent, cabinet-level staff to review agendas and board reports
- Oversee and advise board on state-required professional development points that have high stake implications
- Create board onboarding materials and forms and design training sessions that are engaging and interactive to ensure that new board members understand the information effectively using a mix of presentation materials, group discussions and real life scenarios.
- Administer and track board ongoing training to ensure strict compliance with state law and district policy.
- Demonstrated ability to work in high-conflict environments, with high stakes implications on tight deadlines
- Record and maintain all official records of all actions of the Board of Education, including minute books and historical documents as required by law. Maintain filing system and organized customer documents for easy retrieval of information.
- Maintain a file and supervise document retention on all board member elections and accompanying forms per state law.
- Process all tort claims and hearing requests, contract non-renewals, terminations, and student/employee suspension hearings that are appealed to the superintendent or board level.
- Signatory on employee pay stubs, attestation of contracts, bond documents, and legal documents as required.
- Adept at resolving conflict and understanding political and strategic context that could have critical and district-wide implications.
- Depth of knowledge regarding the district historical information and thorough knowledge of functions of the organizations to expedite communication and resolution of concerns.
- Supervise budget and expenditures for the offices of the superintendent and board.
- Manage and oversee the superintendent evaluation by the board.
- Screen, hire, train, and supervise employees serving as clerk of the board. Complete performance reviews an employee evaluation in collaboration with the superintendent.
Administrative Services Manager
Tulsa Public Schools
07.2016 - 01.2020
- Assisted in the development and creation of this role. Developed all processes and systems to fulfill the duties as required of the administrative services manager.
- Built and managed processes for tracking and monitoring performance of the cabinet-level administrative assistants and/or executive secretaries.
- Managed and cultivated chief-level strong administrative team by delivering ongoing coaching, motivation and support.
- Developed the agenda and led weekly meetings to cross communicate and collaborate on district goals, objectives and updates to ensure that all cabinet=level support staff were informed, aligned, and maximizing their efficiency and quality of work.
- Facilitated and led quarterly training to cabinet-level support staff to ensure norming of practices, quality communications and optimal support functions across teams.
- Managed superintendent and chief of staff calendars, scheduling, and emails. Resolving issues and drafting communications on behalf of the superintendent with internal and external stakeholders.
- Strong in analytical and problem-solving skills to deelop effective solutions for challenging situations
- Attended and participated in cabinet-level strategic and tactical meetings.
- Coordinated scheduling, logistics and developed materials for cabinet level retreats quarterly
- Assisted the superintendent and cabinet team with project management and tracking as needed. Briefing them on high priority concern with high impact implications.
- Due to experience and skill set on board programs and processes, served as a back up to the clerk of the board upon their absence or on an as needed basis with regard to the development of the board agenda and other duties as needed.
- Participated as one of the foundational members of the customer support team to learn the Achieving Service Excellence curriculum and participate in the training. Served as one of a small group of trainers that administered the training district wide during the 2019-2020 school year.
- Hired and supervised the employee serving in the deputy clerk of the board role. Performed performance reviews and evaluations in collaboration with the superintendent.
Deputy Clerk of the Board
Tulsa Public Schools
07.2011 - 07.2016
- Provided administrative/operational support to the superintendent's office.
- Create and assemble quality written materials for Board of Education meetings, board members, and the public.
- Coordinate and schedule various board committee meetings in collaboration with the clerk of the board.
- Responsible for the completion and distribution of the board agenda and all clerk of the board duties in their absence.
- Arrange all logistics, travel itineraries, and conference registration for board members.
- Assist with responding and tracking board questions and board follow ups.
- Coordinate, schedule and support Board Policy committee. Drafting, editing, proofing, and posting up to date policies.
- Support the Clerk of the Board in trainings with district support staff.
- Develop the board weekly superintendent email.
- Managing and maintaining office supplies for the office of the superintendent.
- Managing and supervising the board and superintendent budget, requisitions, and tracking of expenditures.
- Coordinate and process orders for board high school commencement hood and gowns.
- Process all board invoices for board meeting attendance.
- In collaboration of the clerk of the board, produce and maintain a Board of Education documents, files and records for up to date reference and for audit and compliance tracking.
- Effective and professional communication to a wide variety of stakeholders through, calls, emails and letter correspondence.
- Demonstrate ability to work cross functionally and collaboratively with a team.
- Facilitated the scheduling and coordination of Board Policy meetings with Board members and internal staff, as well as updating the online Board Policy Manual. Attending and taking notes of all board policy meetings.
- Managed, scheduled, and coordinated with board and district team the Board Charter Compact meetings, taking notes and providing support as needed.
- Monitoring and managing of Chief of Staff and Superintendent emails, with extra attention to raising key or critical items to the superintendent, chief of staff and all other applicable cabinet-level staff. Responding to emails on behalf of the superintendent or chief of staff s needed. Extremely high volume of emails and high stake implications.
- Coordinated and scheduled all meetings and retreats with the superintendent and their cabinet level team. Created presentations and materials as needed.
- Oversaw and monitored the budget, entered requisitions and tracked expenditures for the superintendent, chief of staff, and board.
- Tracked metrics for board goals and metrics such as the Executive Staff Balanced Scorecard.
- Developed, updated and monitored district board calendar.
Administrative Assistant to the Chief of Staff
Tulsa Public Schools
07.2009 - 07.2011
- Provided administrative assistance to the Chief of Staff and Superintendent in the performance of general office duties and coordination of calendars.
- Assisted the Deputy Clerk of the Board in preparing, proofing, and editing district board agendas.
- Responsible for the completion and distribution of the board agenda in the absence of the Deputy Clerk and Clerk of the Board and all associated board duties as needed.
- Facilitated the scheduling and coordination of Board Policy meetings with Board members and internal staff, as well as updating the online Board Policy Manual. Attending and taking notes of all board policy meetings.
- Managed, scheduled, and coordinated with board and district team the Board Charter Compact meetings, taking notes and providing support as needed.
- Monitoring and managing of Chief of Staff and Superintendent emails, with extra attention to raising key or critical items to the superintendent, chief of staff and all other applicable cabinet-level staff. Responding to emails on behalf of the superintendent or chief of staff s needed. Extremely high volume of emails and high stake implications.
- Coordinated and scheduled all meetings and retreats with the superintendent and their cabinet level team. Created presentations and materials as needed.
- Oversaw and monitored the budget, entered requisitions and tracked expenditures for the superintendent, chief of staff, and board.
- Tracked metrics for board goals and metrics such as the Executive Staff Balanced Scorecard.
- Developed, updated and monitored district board calendar.
Executive Secretary to the Deputy Supt Curriculum
Tulsa Public Schools
03.2009 - 07.2009
- Handled confidential information in professional manner.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Transcribed phone messages and relayed to appropriate personnel.
- Assisted in preparation of financial reports, budgeting and forecasting for executive office.
- Answered high volume of phone calls and email inquiries.
Principal's Secretary
Daniel Webster High School - Tulsa Public Schools
03.2003 - 07.2009
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Principal's Secretary
Lanier Elementary - Tulsa Public Schools
08.1997 - 07.2003
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Education
High School Diploma -
Will Rogers High School
Tulsa, OK 05.1986
Skills
- Correspondence Writing
- Quality Control
- Bookkeeping
- Research
- Cash Management
- File Maintenance
Timeline
Clerk of the Board
Tulsa Public Schools
01.2020 - Current
Administrative Services Manager
Tulsa Public Schools
07.2016 - 01.2020
Deputy Clerk of the Board
Tulsa Public Schools
07.2011 - 07.2016
Administrative Assistant to the Chief of Staff
Tulsa Public Schools
07.2009 - 07.2011
Executive Secretary to the Deputy Supt Curriculum
Tulsa Public Schools
03.2009 - 07.2009
Principal's Secretary
Daniel Webster High School - Tulsa Public Schools
03.2003 - 07.2009
Principal's Secretary
Lanier Elementary - Tulsa Public Schools
08.1997 - 07.2003
High School Diploma -
Will Rogers High School
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