Summary
Overview
Work History
Education
Skills
Languages
Certification
Affiliations
References
Timeline
Generic

Sarah Gastelum

Ontario,CA

Summary

Experienced office manager and administration professional with several years of experience in overseeing wide variety of essential functions in bustling business. Analytical in optimizing productivity, efficiency and service quality across various offices within diverse environments. Highly organized with strengths in prioritizing tasks and managing deadlines.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Office Manager

Ramirez Masonry, Inc.
Pomona, CA
09.2024 - Current
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
  • Maintained filing system for records, correspondence and other documents.
  • Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Coded and entered daily invoices with in-house accounting software.
  • Ensured compliance with applicable laws regarding employment practices.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Automated office operations for managing client correspondence, payment schedules and data communications.
  • Assisted with the preparation of budgets, forecasts and financial statements.
  • Maintained confidential records relating to personnel matters.
  • Administered payroll and maintained proper documentation of employee personnel.
  • Responded to customer inquiries via phone or email in a professional manner.
  • Processed vendor invoices for timely payment and accurate record-keeping.
  • Managed customer billing inquiries and resolved discrepancies efficiently.
  • Reconciled accounts payable and receivable records to ensure accuracy.
  • Maintained organized filing system for invoices and payment records.

Office Administrator

CGC, Inc.
Ontario
08.2015 - 09.2024
  • Processed vendor invoices for timely payment and accurate record-keeping.
  • Managed customer billing inquiries and resolved discrepancies efficiently.
  • Reconciled accounts payable and receivable records to ensure accuracy.
  • Maintained organized filing system for invoices and payment records.
  • Completed day-to-day duties accurately and efficiently.
  • Reviewed contracts for accuracy and adherence to legal standards.
  • Maintained up-to-date contract records in the document management system.

Education

Bachelor of Science - FRL

Cal Poly Pomona
Pomona, CA
01-2000

Skills

  • Accounts receivable
  • Accounts payable
  • General bookkeeping
  • Contract review
  • Account reconciliation
  • Expense reporting
  • Office administration
  • Billing
  • Budget administration
  • Invoice processing
  • Record keeping
  • Financial reporting
  • Payroll support
  • Payment tracking

Languages

Spanish
Native/ Bilingual

Certification

Notary Public

Affiliations

  • Class Mom for 3 years @ St. George Catholic School
  • Parent Volunteer @ St. Lucy's Priory Catholic School

References

References available upon request.

Timeline

Office Manager

Ramirez Masonry, Inc.
09.2024 - Current

Office Administrator

CGC, Inc.
08.2015 - 09.2024

Bachelor of Science - FRL

Cal Poly Pomona

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