SARAH GUZMAN F.
Tampa,FL
Summary
Highly organized and results-driven professional with expertise in business administration, project coordination, and logistics. Proven ability to coordinate diverse projects from inception to completion, ensuring successful outcomes. Skilled in supporting cross-functional teams to achieve project milestones and deliverables. Demonstrates effective communication and organizational skills in fast-paced environments.
Overview
17
17
years of professional experience
Work History
Project Coordinator
Prema Consulting Group, LLC.
03.2023 - Current
- Provide administrative and operations support to the Engineering Department, ensuring day-to-day operations run efficiently.
- Develop strong interpersonal relationships with external and internal customers.
- Monitor project status, project schedules, and budgets when necessary.
- Occasionally work from home office, able to communicate with co-workers and clients across a variety of portals and channels.
- Communicate with adjusters, homeowners and attorneys regarding project coordination and status.
- Input new projects into CRM software (Customer Relation Management).
- Prepare, organize, and distribute project-related items to project stakeholders.
- Resolve any urgent project-related issues and be involved in projects.
- Maintain accurate and up-to-date project files and project database. Update project records as needed.
- Track projects from initiation to field work completion, maintain project workflow reports for assigned staff; enter information pertaining to project issues and events into database.
- Manage research data including property appraisers, historical imageries as Geographic Information System (GIS).
- Collaborate and communicate with engineer regarding workflow-issues.
- Generate and edit invoices for submittal to accounting.
- Coordinate engineer’s schedules, including coordinating and setting site visits with homeowner and/or their representatives (Public Adjuster, Attorney, contractor, etc.)
- Coordinate appropriate timeline for completion and assist engineers with logistics of travel coordination.
- Enter information pertaining to project issues and events into database.
- Produce quality deliverables and complete assignments in a timely manner.
- Meet company turnaround timeframe goals related to final processing.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Respond to requests for information on materials to inquiring parties.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
Executive Office Administrator
Bright Brass & Metal Painting, CO.
01.2013 - 12.2022
- Responsible for managing day-to-day operations of the office, payroll, project’s bids, financial transactions, project coordination, data entry
- Oversees office administration and procedures in order to ensure organizational effectiveness and efficiency
- Manage project’s bidding process, cost estimating through a proposal management software and QuickBooks
- Process accounts receivable/payable; record financial transactions, wire transfers and complete the posting process to the designated accounts
- Complete preparation and execution of project contracts, set up new accounts, checks transmittal, notice to the owner claims, waivers and release of lien forms
- Responsible for billing projects; ensure that all items are invoiced and paid
- Ensure all related procedures and contracts are in compliance with the company terms
- Manage Payroll and employee’s timesheets
- Allocate task and assignments to the employees by creating work orders through a project management software
- Coordinate and schedule meetings, projects, monitor work performance and follow up on work results
- Manage coordination of overseas projects
- Handle of documentation for transfer of goods purposes and staff work permits
- Manage and analyze special reports by determine course of action when an issue is presented and provide effective solutions keeping executives informed
- Keep track of inventory, place orders working directly with vendors to meet supplies delivery
- Handle price negotiations with vendors, service providers and presenting recommendations to the executives
- Manage reports and necessary documentations with Board of Directors, Project Managers and Project Engineers
Logistics Administrative Clerk
Express Parcel Services Int’l LLC.
03.2008 - 12.2012
- Managed customer service and office efficiently and accordingly to safety guidelines
- Planned shipments based on customer requests, monitor transfer of goods to ensure timely deliveries and preparation of logistics documentation, invoices, purchase orders and bills of lading
- Maintained profitable relationship with customers; managed preparations of important reports for the company
- Facilitated customer on-boarding process by stablishing new accounts
- Clearly communicated shipping and corporate policies and procedures
- Opened new accounts, Supported rate quotes
- Request documentation to customers and vendors related to the cargo
- Responsible for organizing invoices belonged to the cargo and provide them to Customs
- Trained new employees on cargo safety procedures and assisted colleagues whenever necessary
- Assisted customers with cargo status
- Data Entry Operator; assisted shipping activities separating orders, folding packing slips, preparing boxes
- Certified TSA for transportation security and background knowledge on UPS, Fedex and USPS accounts
- Responsible for coordinate freight pick-ups and deliveries to different destinations / Transfer of cargo
Education
BBA - Business Administration
Florida International University
Miami, FLSkills
- Microsoft Office (Word, Excel, PowerPoint),
- Adobe Reader
- CRM systems
- QuickBooks
- Work remote
- Detail-oriented
- Strong verbal and written communication
- Project coordination and and leadership
- Multitasking
- Organizational
- Problem-solving
- Bilingual - Fluent in English and Spanish
Timeline
Project Coordinator
Prema Consulting Group, LLC.
03.2023 - Current
Executive Office Administrator
Bright Brass & Metal Painting, CO.
01.2013 - 12.2022
Logistics Administrative Clerk
Express Parcel Services Int’l LLC.
03.2008 - 12.2012
BBA - Business Administration
Florida International University
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