SARAH HERBEIN

• Processed tax deed applications, including internal review, auction scheduling, legal advertisements, notifications, data entry, payment processing, and deed recording.

• Reviewed and processed surplus fund claims, collaborated with Clerk’s attorney, prepared check requests, and maintained surplus funds account balance.

• Attended meetings of the Board of County Commissioners, Port Authority and other Committees as Deputy Clerk for the purpose of taking minutes.

• Solely managed Value Adjustment Board operations, coordinating between citizens, officials, and legal counsel while ensuring procedural compliance.

• Supported the Records Clerk with research and the processing of public records requests.

• Transported departmental County funds for deposit and finance reconciliation.

• Completed a leadership course with Saviak Leadership Academy taught by Dr. Joseph Saviak, Phd. (2023).

• Drafted and published agendas for Board of County Commissioners and Port Authority meetings.
• Oversaw execution of ordinances, resolutions, proclamations and contracts post-approval.
• Managed county index databases to track board actions and related documents.
• Produced public notices and facilitated publication for all public meetings.
• Input purchase orders and processed invoices for the Board of County Commissioners and County Administrator's Office.
• Oversaw Solid Waste Adjustment Committee operations including meeting schedules, agenda drafting and the preparation of correction certificates.
• Supervised staff assistant in front office operations to enhance efficiency.
• Maintained government complex access through a key card system.
• Managed administrative tasks related to committee management including committee book maintenance, attendance tracking, term limit monitoring, and formalizing appointments following board action.
• Handled registration for events and travel arrangements for County Commissioners and County Administrator.

• Attended all Board and County Committee meetings to accurately record minutes.
• Processed official records, including original county ordinances, resolutions, and minutes.
• Facilitated signing of documents by elected officials and uploaded them to the public database.
• Transmitted signed ordinances to the state in a timely manner.

• Prepared properties for tax deed auction, including internal reviews and data entry.
• Drafted citizen notification letters, sheriff summons and prepared public notices for publication.
• Executed and recorded final tax deeds post-sale after payment processing.
• Handled high volume calls and customer traffic during peak auction periods requiring substantial multi-tasking skills.
• Provided customer service to educate citizens on the auction process and continual guidance to bidders throughout the process.
• Daily problem-solving to resolve conflicts between multiple systems while ensuring data accuracy across the board.

• Transcribed minutes for all court hearings in probate and juvenile dependency divisions.
• Evidence marking and processing.
• Docketed new filings, drafted court documents for signature, and executed public record requests.
• Conducted internal audits on guardianship cases, ensuring compliance through annual financial reviews.
• Coordinated case management with judicial assistants and judges based on case type.
• Processed confidential filings such as Marchman Acts and Baker Acts, liaising with law enforcement and behavioral health centers.
• Served as on-call clerk outside business hours to handle emergency filings and coordinate with the on-call judge.

• Established electronic case management processes, including docketing and document preparation.
• Assisted public in obtaining family case records through efficient request handling.
• Transmitted monthly reports to State to ensure compliance with regulations.
• Provided department support on various administrative tasks as needed.
• Performed on-call clerk duties outside business hours for emergency filings, coordinating with judges.