Summary
Overview
Work History
Education
Skills
Timeline
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Sarah Malm

LOVETTSVILLE,VA

Summary

Highly organized Administrative Assistant skilled in file management, data entry and information processing. Handles physical and digital files with care to promote information accuracy. Diligent, motivated and reliable professional with strong prioritization skills.

Overview

8
8
years of professional experience

Work History

Central File Clerk

Experimental Pathology Laboratories
03.2022 - Current
  • Tracked incoming and outgoing files and materials and maintained accurate records for potential discrepancies.
  • Prepared new files and assigned tracking identification numbers, resulting in faster retrievals.
  • Examined, categorized, and sorted incoming documents.
  • Maintained physical and computer-based filing systems.
  • Assisted with data entry and administrative support tasks to help meet team goals.
  • Created, implemented and monitored filing systems for easy retrieval of records.
  • Managed sensitive or confidential files with attention to data security and storage policies.
  • Compiled and inventoried documents for archival.
  • Located and retrieved requested documents in accordance with established policies.
  • Tracked file removals and coordinated on-time returns.

Executive Assistant

Crosskey Enterprise
01.2021 - 03.2022
  • Used advanced software to prepare documents, reports, and presentations.
  • Handled confidential and sensitive information with discretion and tact.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Filed paperwork and organized computer-based information.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Created and managed office systems to efficiently deal with documentation.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.

Bar Manager

Monk's BBQ
01.2017 - 01.2020
  • Maximized customer service by training staff, overseeing operations, and resolving issues.
  • Created effective employee schedules maintaining coverage at peak times and minimizing labor costs.
  • Maintained high standards of customer service by staying up to date on bar and menu options and providing effective food recommendations for guests.
  • Closed out cash register and prepared cashier report at close of business.
  • Strategized plans to increase bar revenue through innovative promotional concepts, specialty drinks, and customer-focused events.
  • Guaranteed optimal beverage stock by assessing inventory and collaborating with owners for corrective action planning to limit expenses.

Education

No Degree - Business Administration

College of Marin

High School Diploma -

T.A. Edison
Alexandria, VA
06-1996

Skills

  • Information retrieval
  • Document preparation
  • Record management
  • Filing systems expertise
  • Meticulous attention to detail
  • General office functions
  • Database management
  • Customer service
  • Work prioritization

Timeline

Central File Clerk

Experimental Pathology Laboratories
03.2022 - Current

Executive Assistant

Crosskey Enterprise
01.2021 - 03.2022

Bar Manager

Monk's BBQ
01.2017 - 01.2020

No Degree - Business Administration

College of Marin

High School Diploma -

T.A. Edison

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Sarah Malm