Sarah McCoy
Montgomery,TX
Summary
Diligent Bookkeeper with solid foundation in managing financial records and ensuring accuracy in bookkeeping tasks. Proven ability to maintain up-to-date ledgers and resolve discrepancies promptly. Demonstrated exceptional attention to detail and strong proficiency in QB Online and reconciliation processes.
Overview
20
20
years of professional experience
Work History
Bookkeeper/Sales/Executive Assistant
California Dried Fruit, Inc.
01.2020 - Current
- Primary duties include processing all AP invoices, processing all AP checks/payments, working with vendors on credit matters, evaluating and updating QB system, balancing and monthly reconciliation of all books, working with banks on applying for and maintaining loans, and assisting Accountant in journal entries and year end reporting. Additionally, I am in charge of all insurance reporting, processing and payments. In charge of sales and customer service including seeking new customers, expanding relationships with current customers, receiving and processing orders, working with brokers, evaluating credit, coordinating freight, completing export documentation, and invoicing/collections. As executive assistant I am responsible for the Presidents professional and private calendars, attending all meetings for both entities, working with attorneys and banks, preparing emails and contracts, planning and attending all trade shows, booking hotels and flights, and much more.
Executive Assistant/Sales/Credit
California Dried Fruit, Inc.
05.2016 - 01.2020
- In charge of all sales and customer service including seeking new customers, expanding relationships with current customers, receiving and processing orders, working with brokers, maintaining CRM system, evaluating credit, completing and tracking NDA’s, completing sample requests, sourcing ingredients and packaging, coordinating freight, completing export documentation, completing customer documentation requests, and lot tracking. As executive assistant I am responsible for the Presidents professional and private calendars, attending all meetings for both entities, working with attorneys and banks, preparing emails and contracts, planning and attending all trade shows, booking hotels and flights, and much more.
Sales Assistant/ Executive Assistant/ HR
California Dried Fruit, Inc.
11.2015 - 12.2016
- Primary function is assisting the sales team and president with potential customer inquiries, samples, sales meeting preparation and notes, pricing, customer correspondences, PO receiving and processing and trade show preparation/attendance. Created and maintain the CRM system and shared drive for the company. Complete all customer credit evaluating and approvals, invoicing in QuickBooks and export documentation. Secondary duties include maintaining the presidents calendar and affairs including setting up meetings, taking notes, banking, etc. Office management in all aspects of NDA’s, greeting and directing all visitors/vendors/truckers, answering phones, maintaining office supplies and cleaning. Human resource duties have included managing all employee claims, working with health and workers comp insurance agencies, time card tracking and employee files.
Accounts Payable
FairWind, Inc.
04.2024 - 02.2025
- Primary function was handling of all account payable invoices, coding, account reconciliations, banking, cash flows and vendor payments. Secondary duties include fuel allocations, analysis and expenditures, executive company cards, on boarding/off boarding of new personnel, payroll advances, miscellaneous Human Resources duties, and any special projects as needed.
Sales Assistant/ AR
San Joaquin Valley Concentrates (E&J Gallo Winery)
03.2015 - 10.2015
- See Department Assistant duties below. Additionally, in charge of researching, creating and distributing all customer quotes, maintenance of CRM data base, generation of daily, weekly and monthly sales reports. Assist the Director of Sales and Business Manager in creating and evaluating annual pricing strategy for customers and brokers. Coordination of all customer visits and assisting in company preparation of marketing ideas and materials for all trade shows.
Department Assistant/ AR
San Joaquin Valley Concentrates (E&J Gallo Winery)
02.2014 - 03.2015
- Responsible for customer credit line evaluation and set-up including performing DBA evaluations and sales projection reports. Maintain Accounts Receivable levels above 98% and ensure accurate invoicing procedures are in place. Generated and distributed all monthly, annual and 3YP Accounts Receivable reports. Verification and GL coding of AP invoices, preparation and distribution of customer financial account statements, creation and distribution of all customer credits and maintenance of all customer complaint files for auditing purposes. In charge of legal documents including Letters of Guaranty, Insurance Certificates and Non-Disclosure Agreements. Prepared, evaluated and shipped customer samples including any applicable export documentation needed.
Senior Customer Service Representative
San Joaquin Valley Concentrates (E&J Gallo Winery)
05.2013 - 02.2014
- Performed all aspects of customer care including customer correspondences, inquires, trouble shooting, logistical services, pro forma invoicing, order entry and export documentation.
Satellite Site Liaison/Office Manager
BEST Consulting, Inc.
05.2011 - 01.2012
- Oversaw all site operations and maintained location within corporate standards. Completed all scheduling, hiring and termination. In charge of creation and maintenance of all spreadsheets, payroll, PR, and marketing. Acted as liaison between corporate site and local regional centers, clients and staff.
Administrative Assistant
BEST Consulting, Inc.
09.2010 - 05.2011
- Answered and directed all incoming calls, set up all scheduling, inventory and ordering. Attended all funding source meetings, and processed employee paperwork including hiring, terminating and payroll.
Account Manager
Motivational Systems, Inc.
04.2007 - 03.2008
- Main focus was to obtain new cliental while continuing to build on existing working relationships. Worked in conjunction with home builders and developers to enhance marketing of product and improve sales traffic. Power Point presentations, data entry, Outlook and phone skills utilized daily.
Sales Assistant
Motivational Systems, Inc.
08.2006 - 04.2007
- Assisted Division Manager in all aspects of cliental services including: responding to email and phone correspondences, maintaining client files, producing bids and agreements, completion of job orders, production of monthly marketing mailers and researching potential cliental.
Receptionist/ Admin Assistant
Motivational Systems, Inc.
01.2006 - 08.2006
- Assisted Office Manager and Division Manager in all aspects of GL coding, monthly accounting, invoicing preparation, monthly safety checks, and monthly division meeting preparations. Responsible for all incoming phone calls, outgoing and incoming mail, deliveries, supply maintenance, travel arrangements and provided assistance to employees on various projects as requested.
Education
California State University Fresno -
California State University, Fresno
Fresno, CA01.2003
Skills
- Bookkeeping
- Accounts receivable
- Accounts Payable
- Credit
- Quickbooks
- Sales Assisting
- Customer Care
- Freight
- Workers Comp
- Payroll
- Executive Assisting
- Travel
Timeline
Accounts Payable
FairWind, Inc.
04.2024 - 02.2025
Bookkeeper/Sales/Executive Assistant
California Dried Fruit, Inc.
01.2020 - Current
Executive Assistant/Sales/Credit
California Dried Fruit, Inc.
05.2016 - 01.2020
Sales Assistant/ Executive Assistant/ HR
California Dried Fruit, Inc.
11.2015 - 12.2016
Sales Assistant/ AR
San Joaquin Valley Concentrates (E&J Gallo Winery)
03.2015 - 10.2015
Department Assistant/ AR
San Joaquin Valley Concentrates (E&J Gallo Winery)
02.2014 - 03.2015
Senior Customer Service Representative
San Joaquin Valley Concentrates (E&J Gallo Winery)
05.2013 - 02.2014
Satellite Site Liaison/Office Manager
BEST Consulting, Inc.
05.2011 - 01.2012
Administrative Assistant
BEST Consulting, Inc.
09.2010 - 05.2011
Account Manager
Motivational Systems, Inc.
04.2007 - 03.2008
Sales Assistant
Motivational Systems, Inc.
08.2006 - 04.2007
Receptionist/ Admin Assistant
Motivational Systems, Inc.
01.2006 - 08.2006
California State University Fresno -
California State University, Fresno