Sarah Muschler
San Diego,CA
Summary
Experienced senior-level event and project manager known for organizing seamless events that meet stakeholder goals and deadlines. Highly skilled at building relationships with vendors and negotiating with an organized, results-driven approach. Committed to achieving business metrics while prioritizing stakeholder satisfaction.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Senior Account Executive, Client Services
Vaniam Group
Remote
01.2023 - 01.2024
- Strategic customer advisor specializing in Corporate Meetings, including ad boards, symposiums, tradeshows, customer engagements, and educational programs.
- Orchestrate successful and timely implementation of client deliverables, including content development, logistics coordination, and execution.
- Manage internal and external resources, timelines, and budgets, and day-to-day communication with clients.
- Results include 100% on-time final deliverables.
Meetings & Event Specialist, Senior
Boston Scientific
Remote
01.2018 - 01.2023
- Planned and executed company meetings end-to-end, including sales kick-off, professional education programs, advisory boards, sales meetings, incentive programs, President's Clubs, trade shows, and sales training courses while staying in budget and on-time 100% of the time.
- Co-development of a fellowship training program, virtual education platform, and curriculum.
- Lead cross-functional collaboration with sales, marketing, executives, and other departments.
- Built a robust vendor network to secure cost-effective, high-quality programs while implementing money-saving strategies to bring costs within budget.
Event Manager
TriTech Software Systems
San Diego, CA
01.2017 - 01.2018
- Oversaw all aspects of planning four annual training conferences with 350-1200 in attendance, which consisted of strategy and content development, and managing an annual budget of $2mil
- Maintained adherence to client-event requirements through delegation, prioritizing and management of production phases from concept to execution.
- Administered marketing and promotion campaigns to drive event attendance, resulting in a 16% increase in event attendance.
- Collaborated across the company to implement a streamlined events process alongside executives.
Director, Meetings Advisory Division
Groups360
San Diego, CA
01.2015 - 01.2017
- Account manager and strategic advisor. Created a new client base while proliferating the new, proprietary, data-driven process.
- Successfully analyzed and leveraged industry data to source, place, and contract events for clients, resulting in an average of 19% reduced costs.
Event Manager
Illumina, Inc
San Diego, CA
01.2014 - 01.2015
- Developed a Strategic Meetings Management Program and managed company-wide meetings
- Independently planned and implemented the first Illumina Marketing Summit with 350+ in attendance
- Achieved a budget savings of approximately $1M
- Established communication channels among company stakeholders, reduced duplicity and increased efficiencies
- Overhauled vendor relationships, resulting in improved quality and increased budget awareness.
Marketing Manager
MediaTek, Inc
San Diego, CA
01.2013 - 01.2014
- Marketing, Public Relations, Analyst Relations, and Business Development support efforts
- Centralized company events in Europe and Americas to one department
- Streamlined planning, budgeting, and branding elements that saved company people resources and $500k
Marketing Coordinator, Senior
Qualcomm, Incorporated
San Diego, CA
01.2005 - 01.2013
- Streamlined the implementation of Board of Directors' meetings to a central planning source.
- Eliminated chaos and achieved 100% positive feedback from Board Members and Executives.
- Assumed management of hotel and vendor contracts for all eight of the office event planners, resulting in streamlined contracts and lower attrition.
- Provided comprehensive event planning for major events for up to 2,000 pax and more.
- Supported Qualcomm's presence at all major tradeshows, including CES, MWC, and CTIA.
- Teamed with marketing team, customers, and carriers to successfully plan, market, and execute the most highly regarded awards event (to date) in mobile phone history.
Regional Marketing Specialist
Qdoba Mexican Grill
Colorado Springs, CO
01.2004 - 01.2005
- Planned and organized promotional events to expand brand recognition and customers.
- Introduced and promoted a new Q-To-Go product line and marketing campaign in the Colorado Springs and South Denver markets, resulting in a 17% increase in gross sales.
Education
Bachelor of Science (B.S.) - Business Administration/Marketing
Saint Louis University
St. Louis, MOMaster of Business Administration (MBA) -
Maryville University
St. Louis, MOSkills
- VIP and Customer Management
- Strategic Planning
- Team Leadership
- Stakeholder Communication
- Tough Contract Negotiation
- Registration Sites
- Housing and Site Management
- Vendor Selection and Oversight
- Virtual Events
- Global Programs
- Finance and Budgeting
- Marketing
- Problem Solving
- Technology Integration
- Risk Mitigation
- Post-Event Evaluation
- Budget Management
- Multitasking and Organization
- Attention to Detail
- Project Management
- Cross-Functional Teamwork
- Vendor Management
Affiliations
- National Society of Leadership & Success
- Society for Incentive Travelers (SITE), Chapter VP of Events, 2017 – 19
- Marquis Who’s Who 2024
Certification
- Certified Meeting Planner (CMP) (2005)
- Certificate, Healthcare Meeting Compliance (HMCC) (2015)
- Certified Incentive Specialist (CIS)
- Introductory-level Sommelier
- Certified Yoga Teacher (CYT)
Timeline
Senior Account Executive, Client Services
Vaniam Group
01.2023 - 01.2024
Meetings & Event Specialist, Senior
Boston Scientific
01.2018 - 01.2023
Event Manager
TriTech Software Systems
01.2017 - 01.2018
Director, Meetings Advisory Division
Groups360
01.2015 - 01.2017
Event Manager
Illumina, Inc
01.2014 - 01.2015
Marketing Manager
MediaTek, Inc
01.2013 - 01.2014
Marketing Coordinator, Senior
Qualcomm, Incorporated
01.2005 - 01.2013
Regional Marketing Specialist
Qdoba Mexican Grill
01.2004 - 01.2005
Bachelor of Science (B.S.) - Business Administration/Marketing
Saint Louis University
Master of Business Administration (MBA) -
Maryville University
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