Summary
Overview
Work History
Education
Skills
Software
Certification
Timeline
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Sarah Roberts

Sarah Roberts

Executive Assistant
Thousand Oaks,CA

Summary

Driven and resourceful administrative professional with 8+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

8
8
years of professional experience
2
2
Certifications

Work History

Executive Assistant to the Chief Executive Officer

Rise Luxury Rehab LLC
04.2022 - Current


  • Improved office efficiency with the implementation of organized filing systems and document management processes.
  • Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
  • Supported decision-making processes by compiling research data and presenting findings to the CEO.
  • Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
  • Maintained confidentiality by handling sensitive information with discretion and professionalism.
  • Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
  • Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
  • Implemented efficient document control systems that ensured timely updating and archiving of important records..
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Coordinated events and worked on ad hoc projects.
  • Updated and maintained confidential databases and records.
  • Facilitated training and onboarding for incoming office staff.
  • Booked airfare, hotel, and ground transportation to coordinate office travel.
  • Contributed to strategic planning by providing administrative support during Board of Directors'' meetings.

Executive Administrative Assistant

D'Ambrosio Medical Group
03.2019 - 04.2022
  • Managed sensitive information with utmost confidentiality, adhering to HIPAA regulations and safeguarding patient privacy at all times.
  • Assisted with various special projects to optimize workflow processes, including implementing new record-keeping systems or creating training materials for staff members.
  • Provided exceptional administrative support to executive staff during high-pressure situations, such as audits or inspections, demonstrating a calm and professional demeanor.
  • Supported medical staff by transcribing physician notes, updating electronic health records, and facilitating communication between departments.
  • Maintained up-to-date knowledge of industry best practices by attending professional development workshops and staying current on medical coding guidelines.
  • Developed strong relationships with vendors and suppliers, negotiating favorable pricing terms for office supplies or equipment purchases while maintaining budgetary constraints.
  • Streamlined office operations by effectively scheduling appointments, coordinating tests, and handling insurance claims.
  • Improved administrative efficiency with strong organizational skills, maintaining an orderly filing system for patient records and billing information.
  • Assisted medical professionals with research projects by gathering relevant data, organizing findings, and preparing presentations for conferences or publications.


Administrative Assistant

New Artists Alliance LLC
07.2016 - 02.2019
  • Contributed to cost reduction efforts by identifying opportunities for process improvements and negotiating vendor contracts.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
  • Reduced production errors through close attention to detail and thorough quality control checks.
  • Stayed alert, active, and ready to respond to any request at any time using variety of available resources.
  • Completed wide range of tasks in diverse filming areas to support operations.


Education

Bachelor of Arts - Communications

California State University - Northridge
Northridge
05.2001 -

Skills

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Software

Google Suite

Office 365

Excel

Word

Zoom

KIPU

ADP

Relias

Basecamp

Payclock

Certification

Project Management- Google (2024)

Timeline

Executive Assistant to the Chief Executive Officer

Rise Luxury Rehab LLC
04.2022 - Current

Executive Administrative Assistant

D'Ambrosio Medical Group
03.2019 - 04.2022

Administrative Assistant

New Artists Alliance LLC
07.2016 - 02.2019

Bachelor of Arts - Communications

California State University - Northridge
05.2001 -

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Sarah RobertsExecutive Assistant