Sarah Sambrano

• Gather and analyze financial and resource data to prepare operational reports, evaluate current and proposed services, and provide actionable recommendations to leadership.
• Utilize spreadsheets and databases to develop and maintain comprehensive budget reports, ensuring adherence to departmental financial guidelines for renovation projects.
• Act as a key resource on complex financial discrepancies, escalated customer service issues, vendor concerns, and operational queries.
• Administer and manage operational programs including finance, space planning, and communications, ensuring smooth project execution.
• Coordinate the acquisition, inventory, and disposition of equipment, furnishings, and the department vehicle fleet, managing deliveries, installations, and maintenance schedules to align with project timelines and operational needs.
• Maintain a detailed inventory of furnishings, vehicles (including fleet management), high-value equipment, and other assets, developing and updating documentation and tracking systems for asset lifecycle management.
• Oversee vehicle fleet management, including acquisition, maintenance, utilization, and disposal, ensuring compliance with departmental guidelines and maximizing fleet efficiency.
• Write product and vehicle specifications, coordinate logistics, oversee deliveries, and conduct final inspections to ensure all equipment, furnishings, and vehicles meet required standards.
• Lead asset management efforts, including inventory audits, and reporting on the utilization, maintenance, and depreciation of equipment, furnishings, and vehicles.
• Assist Senior Manager in the development of short and long-term strategic plans for equipment, vehicle fleet acquisition, utilization, repairs, and renovations across multiple divisions.
• Support facility and space planning initiatives by tracking and managing departmental assets, ensuring alignment with strategic renovation goals.
• Participate in developing and revising standard operating procedures and guidelines related to equipment, furnishings, and vehicle fleet management.
• Collaborate in the strategic planning of annual Major Maintenance programs, focusing space management, and future facility needs.
• Assist in developing and enforcing standards for equipment, furnishings, and the department vehicle fleet in student housing and dining facilities, ensuring compliance during renovation and maintenance projects.

• Successfully led and managed custodial services for student living quarters and public areas, ensuring exceptional standards of cleanliness and operational efficiency.
• Provided strong leadership by strategically delegating tasks based on team strengths and project needs, fostering a collaborative and high-performance work environment across all locations.
• Directly managed unrepresented supervisors and indirectly oversaw a large represented frontline staff, effectively addressing personal issues, resolving conflicts, and supporting team morale and productivity.
• Assessed and responded to customer needs daily, maintaining high service standards and fostering positive relationships with students, staff, and university stakeholders across all campuses.
• Demonstrated expertise in personnel management, providing guidance on performance expectations and handling team dynamics to ensure consistent delivery of results.
• Coordinated summer conference turnover, ensuring all living spaces across the campuses were prepared for guests on tight deadlines, leveraging teamwork and effective planning.
• Led teams in preparing living spaces for residents, consistently meeting expectations for quality and timing across multiple locations.
• Managed inventory control and procurement for custodial supplies and equipment, ensuring cost-effective resource use and availability across all campuses.
• Conducted regular inspections of residential and public spaces, ensuring timely submission of maintenance and furniture replacement requests to maintain quality standards.

Accurately process online employment and change-in-status transactions.
• Conduct new hire processing sessions for assigned career staff as needed.
• Prepare and ensure new hire forms are completed and processed correctly.
• Assist staff career employees with questions and troubleshoot issues related to payroll and benefits.
• Verify and submit timekeeping information for accurate and efficient payroll processing for approximately 600 employees.
• Calculate straight and premium overtime as necessary and verify the appropriateness of requests for accrual usage.
• Be accountable for accurate calculations, meeting deadlines, and resolving any problems occurring in the payroll process.
• Track FMLA times and calculate adjustments for employees on disability.
• Request and maintain files of medical reports for documentation of injuries for Workers' Comp.
• Maintain financial information using spreadsheets.
• Keep records current and generate a budget, monthly reports, and closing statements.
• Allocate and monitor expenditures for each S&E component once the budget is finalized.
• Research and resolve problems involving interaction with staff, student personnel, and payroll offices.
• Inform divisional contacts on current UC San Diego personnel policies, procedures, and bargaining unit updates.
• Prepare and provide budget information for HR Managers for training events and various programs. • Ensure all accounts payable invoices are checked and processed.
• Prepare and track disbursement requests for travel and payment authorizations in advance.
• Verify and submit timekeeping information for accurate and efficient payroll processing.
• Perform overtime, vacation, and sick hours calculations to provide accurate data to the payroll processing database.
• Complete bi-weekly payroll for staff and student employees.
• Reduce payroll errors by diligently auditing employee timecards and promptly addressing discrepancies.