SARAH SMITH
Saraland,AL
Summary
Detail-oriented Administrative and Judicial Assistant with over a decade of experience supporting legal professionals, coordinating multi-agency operations, and managing complex court processes. Adept at streamlining workflows, maintaining judicial calendars, and facilitating Drug and Mental Health Court proceedings. Known for discretion, precision, and a collaborative spirit in high-stakes environments. Currently pursuing Certified Paralegal credentials to deepen legal expertise.
Overview
2027
2027
years of professional experience
1
1
Certification
Work History
Administrative Assistant / Judicial Assistant
Mobile Community Corrections – Mobile County Drug & Mental Health Court
01.2024 - Current
- Prepare and process court orders, motion responses, jail lists, and docket documentation for the Honorable Judge Jennifer L. Wright
- Maintain and update judicial calendars, docket schedules, and COINS system entries
- Coordinate with DA’s Office, Public Defender’s Office, Clerk’s Offices, AltaPointe, residential facilities, and law enforcement agencies
- Facilitate Drug and Mental Health Court operations: pre-meetings, hearings, virtual sessions, and graduation ceremonies
- Draft and distribute graduation materials including orders, certificates, affidavits, and programs
- Ensure timely communication across agencies via email, phone, and OneDrive updates
- Organize and archive court exhibits and documentation, maintaining compliance with retention policies
- Arrange court reporters, monitor electronic surveillance setups, and manage warrant coordination
- Maintain CJIS certification and attend ongoing training (e.g., Narcan, Helios events)
Office Manager/Business Operations Coordinator
Mold Doctors Pro
Saraland, AL
2014 - 2024
- Managed daily operations of a growing service company with 8 staff members
- Oversaw human resources responsibilities, employee onboarding, and internal training programs
- Coordinated payroll processing, accounting functions, and financial auditing procedures
- Supervised office systems including phone operations, scheduling, and customer communication
- Developed operational workflows and administrative processes to improve efficiency and productivity
Front Office Coordinator
Maloney-Lyons, LLC – Mobile, AL
Mobile, AL
01.2021 - 01.2024
- Managed multi-line phone systems, client intake, and legal document processing
- Supported attorneys with administrative tasks, client communication, and settlement coordination
- Trained new staff and maintained digital case files using Needles and F-Drive
Legal Receptionist / Secretary
Maloney-Frost, LLP – Mobile, AL
Mobile, AL
01.2012 - 01.2014
- Provided direct support to attorneys including medical record requests, disbursements, and client check distribution
- Managed personal and professional financial tasks for firm partners
Education
Certified Paralegal Program -
University of South Alabama
05-2025
Skills
- Microsoft Word & Outlook
- Excel
- QuickBooks
- F-Drive System Design Tool
- Needles Law Firm Software
- Greenway Health & Phreesia Intake Systems
- Sunrise Electronic Health Records
- COINS Judicial System
- SJIS
- Alacourt Plus
- Jail Portal
- Workday
- OneDrive Document Management
Certification
- Notary Public of Alabama, Notary Public Underwriters, Inc. – 2023
- CJIS Security & Privacy Training Certificate – Active
Timeline
Administrative Assistant / Judicial Assistant
Mobile Community Corrections – Mobile County Drug & Mental Health Court
01.2024 - Current
Front Office Coordinator
Maloney-Lyons, LLC – Mobile, AL
01.2021 - 01.2024
Legal Receptionist / Secretary
Maloney-Frost, LLP – Mobile, AL
01.2012 - 01.2014
Office Manager/Business Operations Coordinator
Mold Doctors Pro
2014 - 2024
Certified Paralegal Program -
University of South Alabama