Sarah Watson
Mont Belvieu,TX
Summary
Highly-motivated employee with a strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Experienced in solving problems concerning payroll, answering inquiries, and enforcing payroll policies.
Overview
15
15
years of professional experience
Work History
Office Manager/Field Accountant
Universal Plant Services
01.2020 - Current
- Receive daily timesheets from field employees and enter into payroll system for US and Union payroll
- Send weekly timesheets to client for signature approval and upload into Sparta for billing
- Prepare weekly payroll cost reports, obtained from, and balanced with the daily timekeeping reports for cost purposes and submit to corporate office for payroll
- Allocate time, per diem and equipment into TRACK/ATOM system daily
- Send in any overrides if necessary
- Pull FDE approvals in TRACK and upload to Sparta for billing department
- Acquire, process, balance and retain daily job site time card entry and balance against any customer required gate log
- If there are any direct deposit documents or per diem documents that are needed I will coordinate with PM to get those from employees or they can turn it into their recruiters
- Send the PM all dispatches to make sure rates, per diem and crafts are correct
- Assist with invoicing, ensuring proper cost/work orders are billed correctly
- Set up jobs I get assigned to in viewpoint and create job folder with all documentations
- Update PO increases and/or new PO's in viewpoint for my jobs
- Review new jobs assigned to me to make sure bill rates, crafts, class, per diem and equipment is correct per contract
- Coordinate with client to get everything set up correctly in TRACK system for employees
- Load per diem cards every Wednesday
- Send out daily manpower report to corporate for their records
- Assist in training new hires.
Payroll Manager/HR Support/Office Manager
Ken Garff Automotive
12.2016 - 10.2019
- Process bi-monthly payroll for 235 employees that are hourly, commissions, bonuses, and salary
- Upload spreadsheets into Workday for payroll processing then audit payroll before completing
- Run payroll / cost reports in Workday
- Run workday reports to make sure new employees have set up their direct deposit and W4 information
- Work with managers to ensure all employees submitted their time and is approved in Workday
- Electronic filing for taxes, benefits, withholdings, 401K, and post into accounting
- Pay quarterly IRS taxes
- Reconcile operations bank account daily and payroll bank accounts monthly
- Send prospective employees for drug testing and background check
- Notify manager of results
- Process new employee I-9s and e-verify
- Complete all VOE and employment letters
- Collect new hire paperwork and enter into Reynolds and Workday systems
- Maintain HRIS system Workday and Reynolds
- Maintain clean and comprehensive files for payroll, benefits, employees, taxes, child support orders and wage garnishments
- Notify new employees to schedule new employee orientation and welcome them aboard
- Plans and conducts new employee orientation
- Oversee accounting office staff and help with any issues
- Create accident reports for employees that were involved in an accident onsite and send for drug screening and to be treated
- Process all terminations
- Track all absences including FMLA for each employee
- Keep track of salesmen licensing and send for renewals or fingerprinting
- Submit any unemployment claim letters received from Texas Workforce Services to the company's unemployment cost consultant
- Maintain workmen's compensation claims
- Pull chase bank report daily to post funding, payoff flooring and fill out daily cash report
- Post and reconcile reserve statements monthly
- Review all accounting schedules weekly and follow up with employees on any old aged items or incorrect postings
- Prepare for CIT weekly
- Schedule physical inventory and reconcile every vehicle that was not touched
- Maintained and paid any licensing renewals for dealership
- Prepared sales, battery and VIT taxes monthly and paid.
Procedure Scheduler
IPS
08.2015 - 03.2016
- Submit authorizations online or by fax for procedures
- Fill out facility scheduling forms and fax all paperwork that is required
- Update procedure work log on excel spreadsheet daily
- Request cardiac clearance if needed before procedure can be scheduled
- Coordinated with the facilities for the physician's scheduled procedures
- Collect procedure fees over the phone.
Payroll Administrator
Andy Frain Services, Inc.
05.2014 - 08.2015
- Provide administrative and clerical support within the district office
- Coordinated project manager and assistant project manager's schedule daily with ongoing changes daily
- Daily reviews and records payroll hours worked, attendance tracking and handles any discrepancies
- Entered payroll for up to 400 security officers and invoicing with sub-contractors
- Interviewed potential candidates for job positions and sent for drug screenings and run background checks
- Maintains personnel records and ensures proper hard copy filing and safekeeping of employee privacy based on corporate policy and local filing procedures
- Planned and conducted new employee orientations and required training, while maintaining and updating employee information in the company database
- Update all training records and update employee roster
- Liaison with corporate HR on all personnel matters concerning officers pay, benefits, payroll matters
- W-4 and direct deposits
- Run MVRs on all active officers
- Scheduled 100-300 event staff for upcoming events into scheduling software
- Process original applications online for Licensing and schedule for FAST pass fingerprints
- Update record of employment online for officer's licensing once hired
- Monthly audits for license renewals for all active officers
- Make audit forms with pictures for licensing
- Answer incoming calls and transfer to appropriate Manager or take messages
- Receive mail and sent outgoing mail as needed
- Orders office supplies from Staples weekly or bi-weekly
- Sends FedEx packages weekly
- Mailed payroll checks bi-weekly on time
- Assisted with any other help needed in the office
- Weekly payroll entry for employees and invoicing with sub-contractors
- Coordinates project manager and assistant project manager schedule daily.
Branch Manager
Security Finance
12.2008 - 03.2012
- Order supplies and budgeted office expenses
- Perform daily, monthly and yearly objectives
- Assist in end of month closing
- Scheduled appointments with customers to visit office
- Comply with state, federal, and Company policies
- Successfully handled making and receiving 200-300 phone calls per day
- Process loan applications via phone and in person
- Analyzed applicant's financial status, credit, and property evaluation to determine loan approval
- Worked cooperatively with co-workers and supervisors to ensure that the goals are met
- Maintained friendly customer service driven interaction with all customers, co-workers, supervisors
- Negotiated payment arrangements with customers who are delinquent
- Collected payments from customers and issue receipt.
Education
Skills
- Time management
- Problem solving
- Communication
- Detail oriented
- Multitasker
- Adaptability
- Teamwork
- Compliance
- Reliable
- Critical Thinking
- Organized
- Leadership
- Account Reconciliation
- Resource experience
- Office Management
- Microsoft Office Softwares
- Track
- Atom
- ADP
- Data Entry
- Administrative Support
- Customer Service
- Employee Training
Timeline
Office Manager/Field Accountant
Universal Plant Services
01.2020 - Current
Payroll Manager/HR Support/Office Manager
Ken Garff Automotive
12.2016 - 10.2019
Procedure Scheduler
IPS
08.2015 - 03.2016
Payroll Administrator
Andy Frain Services, Inc.
05.2014 - 08.2015
Branch Manager
Security Finance
12.2008 - 03.2012
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