SARAH WHITAKER

• Ongoing client interfacing and relations daily
• Develop and manage all film/corporate video/commercial budgets (live shoots/animation/Broll/drone)
• Develop schedules for production, editing/color/sound design/GFX, and duplication for timely delivery
• Develop shooting schedule, shot lists, and call sheets for all video shoots
• Source and book crew, contracts and deal memos
• Voice over and live talent casting
• Source production rentals, backdrops, supplies
• Liaise with directors, actors and other creative staff to successfully complete projects.
• Facilitate communication between production staff and other departments to synchronize work.
• Remain composed and highly professional in fast-paced and constantly changing environment, effectively handling challenging situations and difficult individuals to achieve objectives.
• Location scouting and logistics
• Post production supervision throughout process with all departments
• Project development: storyboard and script editing

(clients include Thermo-Fisher, PerkinElmer, Discovery Life Sciences, Azenta Life Sciences, GenScript, UC Berkeley, Twilio, Cepheid)

• Budget build and ongoing management, accounting, cost tracking and reporting
• Full scale a to z project management and pre-production process
• All crew/staff sourcing and contracting and call sheets
• Location scout and contracting
• Obtain insurance and any special event permits
• Vendor sourcing (AV, staging, furniture, floral, custom decor)
• Casting/Performer/talent booking and management
• Build and manage production schedules
• Wardrobe and dressing services
• Custom event layout
• Catering coordination
• Negotiate contracts with venues, vendors and suppliers to obtain best rates and services
• Develop creative themes for events and created related activities to engage attendees
• Manage administrative logistics of events planning, event booking, and event promotions
• Coordinate travel and accommodations for event attendees
• Monitor and control event expenditures to meet budgets
• Coordinate and secure ticketing platform for guest registration and run front of house check in teams/red carpets
• Oversee event registration process by collecting and tracking attendee information
• Fulfill contractual obligations for rehearsal and day of event coordination
• Train and supervise event staff to complete tasks on time.
• Create detailed timelines and budgets for events to meet all deadlines
• Monitor production costs to keep in line with approved budget
• Revise schedules and control expenses to keep project on time and within budget
• Project costs for crew/staff salaries, equipment rentals, insurance, wardrobe, set design/event experiential social media moments/activations

• Build film budget and ongoing management of production costs to keep in line with approved budget, managed vendors and invoices/payments/expenses
• Estimated budgets and production expenses for project using careful analysis, projected costs for crew salaries, equipment rentals, insurance, wardrobe, set design, and location filming
• Obtained insurance, film permits, and SAG Signatory/production/post-production paperwork for production and managed pre-production processes.
• Sourced & booking crew, cast & crew contracts/deal memos and agent relations/casting support
• Sourced production rentals/trailers/equipment/supplies
• Book/coordinate/manage catering and meal selection
• Worked with director, production manager and department head to prepare film's final budget, shooting schedule and production dates.
• Location scouts and tech scout
• Build and manage daily production schedule, pick up shoots
• Post production support of all departments
• Film screening coordination

• Build film budget and ongoing management of production costs to keep in line with approved budget, managed vendors and invoices/payments/expenses
• Obtained insurance, film permits, and SAG Signatory/production/post-production paperwork for production and managed pre-production processes.
• Sourced & booking crew, cast & crew contracts/deal memos and agent relations/casting support
• Book/coordinate/manage catering and meal selection
• Worked with director, production manager and department head to prepare film's final budget, shooting schedule and production dates.
• Build and manage daily production schedule, pick up shoots

• Responsibilities: Develop and manage block shooting schedule for all episodes, breakdown script and development of reports: [props/set dressing, DOOD reports, vehicle reports, background/extras reports,] management of schedule on set daily, location scouting, participate in production meetings/table reads, lead schedule discussion calls, manage crew, assist with crewing up, assist with production needs (ie rentals/catering)

• Build film budget and ongoing management of production costs to keep in line with approved budget, managed vendors and invoices/payments/expenses
• Estimated budgets and production expenses for project using careful analysis, projected costs for crew salaries, equipment rentals, insurance, wardrobe, set design, and location filming
• Obtained insurance, film permits, and SAG Signatory/production/post-production paperwork for production and managed pre-production processes.
• Sourced & booking crew, cast & crew contracts/deal memos and agent relations/casting support
• Sourced production rentals/trailers/equipment/supplies
• Book/coordinate/manage catering and meal selection
• Worked with director, production manager and department head to prepare film's final budget, shooting schedule and production dates.
• Location scouts and tech scout
• Build and manage daily production schedule
• Analyzed scripts, determined cost of production and broke down screenplay into schedules.
• Revised schedules and control expenses to keep project on time and within budget.

• Responsibilities: Event Planning and Production, Staff management, Sponsor outreach and coordination, Vendor and venue relations, Logistical coordinator, Contracting and invoicing, Budget management, Database management, Casting Director, On-site event director

• Responsibilities: Venue set up and production coordination, Volunteer management, GiftBag/Sponsor/Designer outreach and relations, Runway shows logistics preparation, Database management, Contracting and invoicing, daily on-site event set up & breakdown director, Casting director, Model relations, Seating director, Staff director

• Responsibilities: 5K run/walk race coordinator "Run for Survival" '08, '09, '10, '11, '12, Long-term and Short-term Volunteer Program coordinator, managing event schedule, fundraiser projects/programs, speaking events, conferences, and lectures; member/donation management, member contact, website updates; store inventory management and sale processing; Marketing/PR/Promotional efforts, social media sites control and management.

• Responsibilities: Develop and manage budget, obtain insurance, SAG Signatory/production/post-production paperwork, source production rentals/equipment/supplies, cast & crew contracts/deal memos, book/coordinate/manage catering and meal selection, manage vendors and invoices/payments/expenses