Sara Walsh
Costa Mesa,CA
Summary
Highly organized and detail-oriented professional. Passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating a wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders and vendors.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Conference Room Coordinator
Sheppard Mullin
08.2023 - 11.2023
- Stock and maintain three floors of kitchens and conference rooms
- Ordered food for all meetings
- Set up chafing dishes for Anchor Days lunches for 100 people
- Maintain C-level Executive schedules and conference room calendars
- Order and supply all coffee, sodas, snacks, chips, cheeses, yogurts, and fruit daily
- Help organize and manage after hours happy hour and Halloween party.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
Tenant Construction Administrator
South Coast Plaza
02.2022 - 08.2023
- Resolve customer inquiries in an organized and timely fashion
- Assist the Tenant Coordinator and Director of Tenant Construction with day-to-day activities of active construction projects with Project Management
- Manage the mall access database and Excel spreadsheets
- Enforce performance standards and guidelines for ongoing construction work in compliance with OSHA standards
- Responsible for supervising and coordinating the daily activities of contractors
Office Manager/Billing Specialist
Ideal Tax Solution
12.2019 - 12.2021
- Organize, compile, and update company personnel records and documentation
- Maintain C-level Executive schedules and coordinate their calendar activities
- Create reports for senior management, maintain accurate aging reports
- Help organize and manage new employee orientation on-boarding and training programs
- Reconciliation, coding and classing of credit card statements
- Run work related errands from depositing checks at the bank and overnight documents via USPS, FedEx and UPS
- Maintained team efficiency with well-stocked and organized office supplies.
Office Assistant/Events Specialist for Orange County Business Council
Eastridge Workforce Solutions
05.2019 - 11.2019
- Answer phones, greet and direct C-level and VIP guests
- Maintain administrative tasks for all divisions (correspondence, FedEx, mail, and Board Member packages)
- Assist Director of Events with planning through the execution of large and small events, receptions, conferences, and dinners
- Event setup and registration including preparing name badges, sign-in sheets, meeting agendas, and running credit cards as necessary.
Associate, Operations for the Irvine Company
Eastridge Workforce Solutions
11.2018 - 04.2019
- First line of contact for customers, vendors, and leasing requests
- Process all access cards and vehicle transponders to 4665, 4675, 4685, and 4695 MacArthur Court buildings according to protocol
- Data entry for building work service requests and obtain approval for impairment notices
- Responsible for documentation and bank deposits of monthly tenant checks.
Administrative Assistant for the City of Orange- Building and Safety and Code Enforcement
AppleOne
08.2018 - 11.2018
- Handle 50+ interactions per day with the public
- Answering questions and giving detailed personalized polite service for the City of Orange
- Process all incoming permit plans to building, fire, and police divisions for commercial and residential customers
- Compile and analyze status reports for senior technicians
- Manage and schedule all building inspections.
Administrative Assistant
Plantscapers, Inc.
02.2017 - 08.2018
- Managed all purchase orders for interior plant designs
- Updated all pottery, plants and living wall items in QuickBooks
- Entered all maintenance, and weekly replacement plant orders
- Entered all accounts payable and receivables in QuickBooks
- In charge of ordering and stocking all office and kitchen supplies.
Administrative Assistant
Aures Technologies, Inc
06.2016 - 02.2017
- Enter all sales orders for POS Terminals
- Responsible for confirming all item numbers, quantity, and pricing were correct for each individual order
- Managed all invoices and customer files
- Compiled and emailed all monthly billing statements
- Answered all incoming calls and sales inquiries
- Maintained all copier equipment, kitchen and office supplies.
Education
High School Diploma -
Stoneleigh-Burnham School
Greenfield, MAStudied Musical Theater -
Southwestern College
Chula Vista, CAStudied Economics, Ballet -
Santa Monica College
Santa Monica, CASkills
- Accomplished Office Manager, Billing Specialist, Administrative Assistant
- Organization and Time Management
- Teamwork and Collaboration
- Written Communication
- Active Listening
Accomplishments
- An Open House Event I conceptualized and developed which resulted in 4 new resident move-ins at The Regency Vintage Senior Living, 2015
Awards
Kennedy Center-American College Theater Award Recipient, 1998 Humboldt County Sheriff Department Animal Shelter Volunteer, 2005
Languages
Spanish
Professional Working
Certification
- California Food Handler Certified
Timeline
Conference Room Coordinator
Sheppard Mullin
08.2023 - 11.2023
Tenant Construction Administrator
South Coast Plaza
02.2022 - 08.2023
Office Manager/Billing Specialist
Ideal Tax Solution
12.2019 - 12.2021
Office Assistant/Events Specialist for Orange County Business Council
Eastridge Workforce Solutions
05.2019 - 11.2019
Associate, Operations for the Irvine Company
Eastridge Workforce Solutions
11.2018 - 04.2019
Administrative Assistant for the City of Orange- Building and Safety and Code Enforcement
AppleOne
08.2018 - 11.2018
Administrative Assistant
Plantscapers, Inc.
02.2017 - 08.2018
Administrative Assistant
Aures Technologies, Inc
06.2016 - 02.2017
High School Diploma -
Stoneleigh-Burnham School
Studied Musical Theater -
Southwestern College
Studied Economics, Ballet -
Santa Monica College
- California Food Handler Certified
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