SARATH KUMAR I V
Summary
Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
16
16
years of professional experience
Work History
Document Controller (HR Department)
MEDGULF CONSTRUCTION COMPANY
10.2023 - Current
- Manage the organization, storage, retrieval, and dissemination of HR documents such as employee contracts, Offer letters, status revision, resumes, and performance reviews
- Develop and implement document control procedures to ensure accuracy, confidentiality, and compliance with company policies and regulations
- Coordinate with HR staff and department heads to gather, update, and maintain employee records
- Conduct regular audits of HR documents to identify discrepancies and ensure data integrity
- Train new employees on document management procedures and software tools
- Provide administrative support to the HR department as needed, including scheduling interviews and processing employee onboarding paperwork
- Create master files for newly hired staff using Oracle Fusion Middleware
- Update employee information (passport, QID, license, etc.) in Oracle Fusion Middleware.
Document Controller
HYUNDAI ENGINEERING & CONSTRUCTION
12.2020 - 10.2023
- Work as Aconex's administrator and train other document controllers
- Track and manage all project related documents, ensuring accurate and up-to-date information management
- Oversee the flow of information between various stakeholders, both internal and external, to ensure timely and efficient exchange of information
- Track Project submittals, create submittal letters, and maintain comprehensive records of submittal status
- Prepare progress reports using Excel and other software tools, providing accurate and timely updates to management and project teams
- Maintain document control registers, documents for incoming and outgoing project documents, by using department database for tracking and recording issued project documents
- Manage the electronic & hard copy filling of project related technical documentation
- Demonstrate the ability to handle multiple projects concurrently, maintaining efficient organization and prioritization of tasks.
Project Secretary / Document Controller
CONSPEL QATAR. W.L.L
02.2016 - 12.2020
- Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals
- Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI, RFM, Letters, staff daily report, Submittals, and other forms of pertinent documents from the client and subcontractors
- Responsible for receiving, logging, and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the workflow
- Set up/assist document control filing system
- Maintaining all files within the Filing Department
- Opening new files in accordance with PQP for each new project
- Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room
- Maintaining all Tender Documents and ensuring originals are not taken from the filing room
- Keeping all files in a tidy condition.
Coordinator
ZABEEL INTERNATIONAL INSTITUTE OF MANAGEMENT
04.2015 - 02.2016
- Coordinate for certified professional courses between students and trainers with regard to their classes, on the basis of selected course
- Collect feedback & references to expand the student's strength in the institution
- Update the employee information in System from time to time as per work-life events
- Coordinate for the class schedule, exam schedules, and mock tests
- Organize marketing/ promotional events to attract more students to the institution
- Provide additional student support activities like Visiting Industries / Projects.
Document Controller
CONSPEL QATAR. W.L.L
12.2013 - 11.2014
- Keep physical and electronic flies or another organized system in place.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Provided support for document controls and worked with contract documents.
Document Controller
Technical Sources Trading & Contracting Co. W.L.L
01.2012 - 08.2013
- Prepare and distribute company communications, fax letters, and internal memoranda
- Keep track of all faxes, memos, and communications, both incoming and outgoing
- Establish meeting, appointment, and conference calendars with other clients
- Assist the Design team and the QHSE Department, as well as Managers and Staff that require administrative assistance.
Operations/Administrative Executive
HBL Power Systems Ltd
05.2008 - 01.2012
- Create and implement company strategies, as well as impact change through excellent relationship management with a diverse network of partners
- On a regular basis, manage the production and development of SOP, ensuring that it is up to date while identifying areas for improvement and suggesting solutions
- Assist and support the managers and other team members
- Work with sales teams and other departments to help them learn about changes in market trends and procedural developments.
Education
Bachelor of Science - Computer Science
College of Applied Science Pattuvam
Taliparamba, Kannur01.2008
Skills
Oracle
Aconex
SAP
EDMS
MS Office
Computer literate
Office Management
Manufacturing Records Books (MRB)
Record & Database Management
Languages
Malayalam
Native language
English
Proficient
C2
Hindi
Upper intermediate
B2
Malayalam
Proficient
C2
Tamil
Intermediate
B1
Personal Traits
- Ability to learn and execute things quickly and accurately.
- Detail-oriented and flexible to work in a fast-paced environment.
- Strong communication skills when dealing with clients.
- A team player with a positive and enthusiastic attitude.
- Time Management.
Personal Information
- Passport No.: S0245002
- Passport Expiry: 22/03/2028
- Date of Birth: 27/05/1988
- Nationality: Indian
- Marital Status: Married
- Visa Status: Transferrable Visa
References
- Mr. MUHAMMAD ZAIB KHAN ,
Hyundai Engineering & Construction,
Ph# +974 5018 8277
Email: muhammadzaibkhan@hdec.co.kr
- Mr. VISHNU SUDHAKARAN JAYASREE ,
Hyundai Engineering & Construction,
Ph# +974 70784852
Email: vishnu.sudhakaran@hdec.co.kr
Hobbies and Interests
Playing Cricket, Watching Movies, and Travelling
DECLARATION
I certify that all the information given above is correct. I understand that furnishing false information makes the service or training liable for termination. If appointed, I agree to abide by the rules and regulations of the organization.
Doha, Qatar SARATH KUMAR IRUNAL VEETTIL
27-May-2024
Timeline
Document Controller (HR Department)
MEDGULF CONSTRUCTION COMPANY
10.2023 - Current
Document Controller
HYUNDAI ENGINEERING & CONSTRUCTION
12.2020 - 10.2023
Project Secretary / Document Controller
CONSPEL QATAR. W.L.L
02.2016 - 12.2020
Coordinator
ZABEEL INTERNATIONAL INSTITUTE OF MANAGEMENT
04.2015 - 02.2016
Document Controller
CONSPEL QATAR. W.L.L
12.2013 - 11.2014
Document Controller
Technical Sources Trading & Contracting Co. W.L.L
01.2012 - 08.2013
Operations/Administrative Executive
HBL Power Systems Ltd
05.2008 - 01.2012
Bachelor of Science - Computer Science
College of Applied Science Pattuvam
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