SARINA SYVILLE
Summary
Executive Support Professional with over 15 years of experience in administrative operations and facilities coordination. Expertise in high-level executive assistance, calendar management, and front-office operations. Proven ability to manage competing priorities and support C-suite leadership in fast-paced environments. Committed to maintaining professionalism, confidentiality, and service excellence.
Overview
18
18
years of professional experience
Work History
Office Services Floater
Guggenheim Partners LLC
New York, NY
08.2023 - Current
- Oversee daily reception and front-office operations to ensure a smooth workflow.
- Manage conference room and guest space calendars to guarantee meeting readiness.
- Liaise with administrative teams and facilities to uphold cleanliness and supply standards.
- Coordinate vendor orders while maintaining comprehensive inventory and purchasing records.
- Deliver exceptional hospitality to C-suite executives and VIP clients.
- Facilitate guest registration, escorting, and conference room logistics management.
- Assist with administrative tasks such as Wi-Fi access and document preparation.
- Manage catering orders, beverage services, and pantry inventory, providing barista service as needed.
Coordinator, Facilities Operations
Publicis Groupe. Saatchi and Saatchi World Wide
New York, NY
01.2007 - 06.2023
- Supervised the reception area, ensuring cleanliness and maintenance through regular restocking of supplies.
- Welcomed staff, clients, and visitors; managed guest registration, temporary ID issuance, and facility tours.
- Coordinated conference room reservations and maintained setup for optimal functionality.
- Updated team calendar to streamline workflow and manage obligations effectively.
- Served as vendor liaison for Certificates of Insurance processing; ensured compliance with building insurance standards.
- Maintained office supplies, equipment, and schedules to support operational needs.
- Managed multi-line phone system to facilitate effective communication within the office.
- Oversaw mobility account management, including procurement and distribution of equipment.
Education
Social Work
York College
Skills
- Executive and administrative support
- Calendar and meeting management
- Client services and visitor relations
- Office coordination and facilities management
- Event logistics and planning
- Vendor relations and compliance oversight
- Inventory and supply chain management
- Multi-line phone operations
- Confidential document handling
- Microsoft Office Suite and Google Workspace
Timeline
Office Services Floater
Guggenheim Partners LLC
08.2023 - Current
Coordinator, Facilities Operations
Publicis Groupe. Saatchi and Saatchi World Wide
01.2007 - 06.2023
Social Work
York College
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