Sarita Deneen

• Entering and processing vendor bills, ensuring the accuracy of all information by aligning received bills with purchase orders and receipts

• Recording and depositing payments for customers on account

• Organizing, filing, and scanning, pertinent department documents

• Periodically reviewing billing processes for accuracy and efficiency

• Working with the leadership team to establish department and company budgets, building and distributing regular reports pertaining to these budgets

• Preparation of financial statements on a monthly, quarterly, or annual basis
• Process client payrolls with weekly and bi-weekly schedules
• Assist in income tax preparation for corporations, partnerships and individuals
• Prepare various types of tax forms for state and local agencies (sales and use, business & occupation, payroll taxes)

Payroll

• Set-up and maintain all employee payroll records, deductions, taxes, fringe benefits, union classifications, prevailing wage rates, and car and phone allowances in payroll system.
• Import employee payroll hours and time for salary, hourly, and union employees then check for data accuracy all rates, shift differential, classifications, job numbers, and cost codes.
• Reconcile all associated payroll taxes including FUTA, SUTA, and State Income Tax Withholdings as well as LSI (Local State Income) Tax, and prepare, review, and process annual W2's.
• Analyze and report on all 401K Contributions and prepare and assist with all annual worker's compensation and tax audits.

Accounts Receivable

• Set-up customers, payment terms, and schedule of values.
• Invoice customers, record payments, generate statements, and follow-up on collections
• Upload invoices through state and government specific websites such as WAWF, OIG, and GSA as well as Textura and ProCore (third-party automated invoicing systems).

Accounts Payable

• Set-up vendors and subcontractors, check W9's and purchase orders, obtain COI's and lien waivers.
• Enter in subcontractor requisitions and vendor invoices and withhold retention.
• Issue vendor and subcontractor payments via ACH and checkruns.
• Enter, invoice against, and close purchase orders for material and labor contracts.
• Issue, review, and process annual 1099's Miscellaneous and Non-Employee Compensation.

Project Management & Job Cost

• Set-up Jobs, Budgets, Cost Codes, Phases, and Enter, Review, and Interface Change Orders as well as Forecast Cost Projections for WIP Schedules.

• Oversee, set-up, maintain, and process all employee payroll including hours, deductions, contributions, wage rates, and taxes while migrating and implementing from older payroll system to Viewpoint Construction software.
• Integrated payroll hours and time to accounts receivable and service dispatch modules for invoicing and also posted deductions and liabilities to accounts payable module for withholding processing and payments.
• Set-up Service Dispatch module and invoiced from work order tickets, dispatched technicians, entered in service contracts, adjusted technician schedules, and followed-up with customers.
• Invoice large construction contracts, set-up maintenance agreements, run customer aging reports, record cash receipts and reconcile bank statements, set-up customer payment terms, and accept credit card payments through banking portal.
• Manage complete Procurement process, set-up vendors, subcontractors, obtain COI's, allocate purchase orders to jobs and track costs, review and revise budgets and issue change orders.

• Process weekly payroll for all employees, enter and track certified payroll reports and upload all contributions weekly per check date, track PTO and all accrual rates, and prepare all monthly, quarterly, and annually filed payroll taxes and withholdings.
• Invoice monthly via AIA's with schedule of values and retention 60+ jobs and coordinate with project managers to obtain all necessary back-up and supporting documentation.
• Daily cash posting, customer statements, partial and final lien waiver enforcement and tracking, and bank statement reconciliation.

• Enter all employee fringe benefits, deductions, hours, rates, and contributions and maintain detailed records of all employee information set-up in payroll daily.
• Process hours and time by entering in all foreman approved legal size timesheets into accounting system making sure to code to correct 12 character job cost codes and phases.
• Prepare all certified payroll reports and manually enter on DOL, EMARS, and LCP Tracker websites if applicable.
• Withhold and process all payroll taxes and make payments monthly, quarterly, and during annual reconciliations.
• Track health insurance benefits through payroll and reconcile weekly spreadsheet to invoice from insurance company.
• Enter in all equipment time through payroll hours to be brought into invoicing module for billing purposes and then also reconciled to fixed assets monthly.
• Track all certified payroll reports from subcontractors and ensure compliancy with prevailing wage rates and union collective bargaining wage rates.