Satoko Lekomtsev
Foster City,CA
Summary
- Bilingual (English & Japanese )Executive Assistant/Administrator skilled at offering high-level administrative support to senior-level staff.
- Expert in travel management, expense tracking and schedule coordination.
- Expertly assists executive team using exceptional communication and organizational skills.
Overview
21
21
years of professional experience
Work History
Executive Administrator to SVP & Project Coordinator
Konica Minolta Business Solutions USA Inc.
04.2019 - 04.2024
- Managed complex travel itineraries for executives to ensure seamless transportation logistics during business trips.
- Fostered positive working relationships with cross-functional teams through excellent interpersonal skills and clear communication.
- Expedited response times to stakeholder inquiries with diligent monitoring of executive correspondence channels.
- Analyzed and developed weekly/monthly sales reports
- Maintained project management software and spreadsheets with accurate status.
Executive Assistant to Managing Director
ABB K.K.
06.2012 - 04.2016
- Supported 4 Executives (Management Director, CFO, Country Integrity Officer, Head of HR)
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
Personal Assistant to Country Representative
Bloomberg LP
10.2010 - 06.2012
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Coordinated events and functions with attention to detail ensuring successful execution.
Executive Assistant to Director
Metro Cash and Carry Japan
10.2009 - 09.2010
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Created documents and attended weekly sales meetings
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
Executive Secretary to COO
TÜV Rheinland Japan
06.2006 - 10.2009
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Enhanced executive productivity by efficiently managing schedules and appointments.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Organized and updated schedules for executives.
Administration/General Affairs
TÜV Rheinland Japan
12.2004 - 05.2006
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Managed travel arrangements for senior executives, including flight bookings, hotel reservations, and transportation services as needed.
- Self-motivated, with a strong sense of personal responsibility.
System Support Engineer
EDS Japan LLC
04.2003 - 09.2004
- Streamlined processes for diagnosing and fixing hardware, software, and network problems, resulting in quicker resolution times.
- Offered technical guidance and advised users of alternative approaches when troubleshooting.
- Acted as a liaison between users and vendors during software upgrades or installations to ensure minimal disruptions to daily business operations.
- Effectively communicated with other system engineering personnel and senior executives on joint projects.
- Analyzed and managed software patches and versions necessary for successful operating system upgrades.
Education
Bachelor of Arts - German Literature
Sophia University
Tokyo, Japan03.2003
Skills
- Executive Support
- Travel Arrangements
- Schedule & calendar planning
- Expense Reporting
- Information confidentiality
- Effective Communication
Accomplishments
- Advanced proficiency in Microsoft Excel, PowerPoint, Outlook, Word, G-suites
- Japanese (native), English (fluent), German (intermediate/Goethe Zertifikate B1)
- Certified Bilingual Secretary (CBS) Primary
- Online course: "Mastering translation from English to Japanese", Trans Dynamic Co., Ltd.
- Online course: "Data Analysis with Spreadsheets course"
- LinkedIn Learning courses: "Project Management Foundations", "Project Management Tips", "Google Calendar Essential Training"," Google Drive Essential Training", "Outlook Essential Training" etc.
Timeline
Executive Administrator to SVP & Project Coordinator
Konica Minolta Business Solutions USA Inc.
04.2019 - 04.2024
Executive Assistant to Managing Director
ABB K.K.
06.2012 - 04.2016
Personal Assistant to Country Representative
Bloomberg LP
10.2010 - 06.2012
Executive Assistant to Director
Metro Cash and Carry Japan
10.2009 - 09.2010
Executive Secretary to COO
TÜV Rheinland Japan
06.2006 - 10.2009
Administration/General Affairs
TÜV Rheinland Japan
12.2004 - 05.2006
System Support Engineer
EDS Japan LLC
04.2003 - 09.2004
Bachelor of Arts - German Literature
Sophia University