Summary
Overview
Work History
Education
Skills
Websites
Accomplishments
Timeline
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Satoko Lekomtsev

Foster City,CA

Summary

  • Bilingual (English & Japanese )Executive Assistant/Administrator skilled at offering high-level administrative support to senior-level staff.
  • Expert in travel management, expense tracking and schedule coordination.
  • Expertly assists executive team using exceptional communication and organizational skills.

Overview

21
21
years of professional experience

Work History

Executive Administrator to SVP & Project Coordinator

Konica Minolta Business Solutions USA Inc.
04.2019 - 04.2024
  • Managed complex travel itineraries for executives to ensure seamless transportation logistics during business trips.
  • Fostered positive working relationships with cross-functional teams through excellent interpersonal skills and clear communication.
  • Expedited response times to stakeholder inquiries with diligent monitoring of executive correspondence channels.
  • Analyzed and developed weekly/monthly sales reports
  • Maintained project management software and spreadsheets with accurate status.

Executive Assistant to Managing Director

ABB K.K.
06.2012 - 04.2016
  • Supported 4 Executives (Management Director, CFO, Country Integrity Officer, Head of HR)
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Organized and coordinated conferences and monthly meetings.

Personal Assistant to Country Representative

Bloomberg LP
10.2010 - 06.2012
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
  • Coordinated events and functions with attention to detail ensuring successful execution.

Executive Assistant to Director

Metro Cash and Carry Japan
10.2009 - 09.2010
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Created documents and attended weekly sales meetings
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Organized and coordinated conferences and monthly meetings.

Executive Secretary to COO

TÜV Rheinland Japan
06.2006 - 10.2009
  • Handled confidential information in professional manner.
  • Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
  • Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
  • Enhanced executive productivity by efficiently managing schedules and appointments.
  • Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
  • Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
  • Organized and updated schedules for executives.


Administration/General Affairs

TÜV Rheinland Japan
12.2004 - 05.2006
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Managed travel arrangements for senior executives, including flight bookings, hotel reservations, and transportation services as needed.
  • Self-motivated, with a strong sense of personal responsibility.

System Support Engineer

EDS Japan LLC
04.2003 - 09.2004
  • Streamlined processes for diagnosing and fixing hardware, software, and network problems, resulting in quicker resolution times.
  • Offered technical guidance and advised users of alternative approaches when troubleshooting.
  • Acted as a liaison between users and vendors during software upgrades or installations to ensure minimal disruptions to daily business operations.
  • Effectively communicated with other system engineering personnel and senior executives on joint projects.
  • Analyzed and managed software patches and versions necessary for successful operating system upgrades.

Education

Bachelor of Arts - German Literature

Sophia University
Tokyo, Japan
03.2003

Skills

  • Executive Support
  • Travel Arrangements
  • Schedule & calendar planning
  • Expense Reporting
  • Information confidentiality
  • Effective Communication

Accomplishments

  • Advanced proficiency in Microsoft Excel, PowerPoint, Outlook, Word, G-suites
  • Japanese (native), English (fluent), German (intermediate/Goethe Zertifikate B1)
  • Certified Bilingual Secretary (CBS) Primary
  • Online course: "Mastering translation from English to Japanese", Trans Dynamic Co., Ltd.
  • Online course: "Data Analysis with Spreadsheets course"
  • LinkedIn Learning courses: "Project Management Foundations", "Project Management Tips", "Google Calendar Essential Training"," Google Drive Essential Training", "Outlook Essential Training" etc.

Timeline

Executive Administrator to SVP & Project Coordinator

Konica Minolta Business Solutions USA Inc.
04.2019 - 04.2024

Executive Assistant to Managing Director

ABB K.K.
06.2012 - 04.2016

Personal Assistant to Country Representative

Bloomberg LP
10.2010 - 06.2012

Executive Assistant to Director

Metro Cash and Carry Japan
10.2009 - 09.2010

Executive Secretary to COO

TÜV Rheinland Japan
06.2006 - 10.2009

Administration/General Affairs

TÜV Rheinland Japan
12.2004 - 05.2006

System Support Engineer

EDS Japan LLC
04.2003 - 09.2004

Bachelor of Arts - German Literature

Sophia University
Satoko Lekomtsev