SAU MEI Lees
Houston,TX
Summary
Dedicated Administration Operations Specialist with extensive experience in facility management, administrative support, and operational coordination. Skilled in handling purchase orders, contracts, HR paperwork, travel arrangements, and calendar management. Adept at coordinating high-level meetings and conferences, collaborating with departments across campus, and ensuring seamless communication and workflow efficiency.
Overview
33
33
years of professional experience
Work History
Custodial and Grounds Administration Operations Specialist
Rice University, Real Estate and Facilities Department
01.2020 - Current
- Managed purchase orders and contracts for custodial and grounds operations, ensuring accuracy, compliance, and timely processing.
- Served as a key point of contact for over 200 custodial and grounds employees, supporting administrative needs and workforce coordination.
- Implemented and aligned administrative processes with Rice University's new operating system ensuring seamless adaptation to updated workflows.
- Oversaw operational logistics, including scheduling, task assignment, and facilities upkeep across multiple campus locations.
- Ensured HR compliance and efficient processing of employment-related paperwork for custodial and grounds staff.
- Maintained vendor relationships and coordinated procurement for department needs, optimizing supply chain efficiency.
- Assisted with special projects, operational initiatives, and process improvements aimed at enhancing custodial and grounds services.
- Provided leadership support by compiling reports, handling confidential materials, and managing department-wide documentation.
Administrative Assistant to the Director of Custodial and Grounds
Rice University, Real Estate and Facilities Department
01.1995 - 01.2020
- Provided comprehensive administrative support to the Director of Custodial and Grounds, ensuring smooth daily operations.
- Processed HR paperwork, including onboarding, payroll documentation, and benefits enrollment, to support the custodial and grounds workforce.
- Managed department communications, fielding inquiries and ensuring prompt resolution of administrative concerns.
- Scheduled meetings, maintained calendars, and coordinated logistics for departmental operations and leadership engagements.
- Took detailed meeting minutes, ensuring key decisions and action items were documented and distributed.
- Coordinated travel arrangements for leadership and staff, ensuring compliance with university policies.
- Supported cross-departmental collaboration, facilitating communication between custodial and grounds teams and other campus divisions.
- Assisted with budget tracking and procurement documentation related to custodial and grounds operations.
- Oversaw record-keeping for departmental personnel files, contracts, and compliance documentation.
Assistant to the Director of Facilities and Engineering
Rice University
01.1992 - 01.1995
- Coordinated travel arrangements and ensured compliance with university policies.
- Managed calendar scheduling and event planning for leadership engagements.
- Set up high-level meetings and conferences, ensuring seamless execution.
- Facilitated cross-departmental collaboration to support facilities and engineering operations.
Education
High School -
Memorial High School
01.1984
Master of Arts - French
University of Houston
01.1991
Bachelor of Arts - French
University of Houston
01.1988
Skills
- Operational efficiency
- Planning and coordination
- Cross-functional communication
- Project management
Languages
Spanish
Elementary
Timeline
Custodial and Grounds Administration Operations Specialist
Rice University, Real Estate and Facilities Department
01.2020 - Current
Administrative Assistant to the Director of Custodial and Grounds
Rice University, Real Estate and Facilities Department
01.1995 - 01.2020
Assistant to the Director of Facilities and Engineering
Rice University
01.1992 - 01.1995
Master of Arts - French
University of Houston
Bachelor of Arts - French
University of Houston
High School -
Memorial High School
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