Summary
Overview
Work History
Education
Skills
Timeline
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Savannah Runstad Westra

Washington,USA

Summary

Highly organized and detail-oriented event coordinator with proven experience supporting and executing high-impact events and providing administrative support in both nonprofit and government settings. Skilled in managing vendors, coordinating logistics, and maintaining accurate records. Adept at handling multiple priorities under pressure while ensuring exceptional client and guest experiences. Proficient in Microsoft Office Suite, Cvent, Zoom, and EMS; confident in collaborating across departments to support organizational goals.

Overview

11
11
years of professional experience

Work History

Assistant Event Coordinator – Head Start & NSF Contracts

Guardians of Honor, LLC
Washington, DC
11.2024 - 04.2025
  • Company Overview: Government Contractor– Washington DC
  • Coordinated in-person and virtual events, including multi-day conferences and high-level webinars.
  • Managed Cvent event sites, tracked registration and attendance, and handled post-event feedback analysis.
  • Drafted branded event materials, such as invitations, signage, and programs using Canva.
  • Created and managed run-of-show documents, floorplans, and event timelines in coordination with leadership.
  • Scheduled AV testing sessions; supported vendor logistics and ensured technical readiness.
  • Maintained event calendars, recorded meeting minutes, and tracked action items for multiple stakeholders.
  • Handled email communication and logistics for attendees and internal teams.

Event Staff (Freelance)

Various Clients
, WA & DC
04.2017 - 10.2024
  • Company Overview: WA & DC
  • Supported on-site event logistics, including check-in, VIP support, and AV troubleshooting.
  • Provided frontline guest service for events with 50–400+ attendees, contributing to fundraising goals of over $1 million.
  • Assisted with catering coordination, vendor management, and breakdown operations.

Production Stage Manager (Freelance)

Various Clients
, WA & DC
09.2014 - 10.2023
  • Company Overview: WA & DC
  • Supported over 15 productions, managing rehearsals, schedules, and cross-departmental logistics.
  • Made sure the different teams lighting, sound, costuming where all work together and receiving the right information
  • Sending out note between team
  • Documented production notes, budgets, and timelines; ensured timely updates across departments.
  • Took and distributed detailed meeting minutes from production meetings; tracked tasks and interdepartmental follow-through.
  • Oversaw rehearsals, tracked cues and blocking, and maintained detailed documentation of props, schedules, and budgets.

Education

Bachelor of Arts - History

George Washington University
Washington, DC

Skills

  • Event & Program Planning
  • Administrative Support & Scheduling
  • Client & Vendor Relations
  • Room Configuration & Setup (Tables/AV)
  • Cvent, Zoom, Canva, EMS
  • Cross-Functional Team Communication
  • Speaker & Guest Coordination
  • AV & Equipment Management
  • Microsoft Office Suite (Word, Excel, Outlook)
  • First Aid/CPR Certified

Timeline

Assistant Event Coordinator – Head Start & NSF Contracts

Guardians of Honor, LLC
11.2024 - 04.2025

Event Staff (Freelance)

Various Clients
04.2017 - 10.2024

Production Stage Manager (Freelance)

Various Clients
09.2014 - 10.2023

Bachelor of Arts - History

George Washington University

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