SCOTT WILLIAMS
Owens Cross Roads,AL
Summary
Results-driven administrative professional with extensive experience at Phoenix Services, excelling in support roles. Demonstrates exceptional attention to detail and effective communication skills, streamlining processes and enhancing operational efficiency. Proficient in Microsoft Office, adept at managing complex tasks and fostering positive relationships within teams to achieve organizational goals.
Overview
29
29
years of professional experience
Work History
Administrative Assistant
Phoenix Services
Huntsville, AL
02.2009 - Current
- Administrative Assistant in the USASMDC, Space and Missile Defense Center of Excellence, Decision Support Division, Studies and Analysis Branch. Also provide direct support to the DSD Director, the two other Chiefs, and Team members within DSD.
- Work with the four Contracting Officer’s Representatives (COR) in DSD to process and staff Support Agreements and Executive Level Agreements through DSD and the Command.
- Coordinate with customers in support of the COR to format, review, and staff support agreements within the Command.
- Perform a variety of administrative functions to include gathering and compiling information for monthly, annual, and special reports (daily accountability, financial, security, etc.).
- Proficient with a variety of software, to include Adobe Acrobat, word processing, spreadsheets and PowerPoint presentations.
- Maintains calendars and serves as contact for all calls, meetings and visitors.
- Process forms such as SMDC badge request, NIPR and SIPR computer access, and special access for Civilians and Contractors.
- Composes and reviews signatory documents and outgoing correspondence to ensure proper formatting and staffing.
- Helps with receiving, handling, and storing classified material as well as coordinating with the mail room to properly process the material for delivery or pick up.
- Frequently use DISS for employees to send and ensure clearances are up to date.
- Coordinates with security for visitors’ clearance to SMDC.
- Maintains active and inactive records for the division; and ensures payroll inputs are entered into KMST.
- Maintains personnel records for the division.
- Prepare and coordinate travel arrangements if needed.
Office Assistant
Huntsville Rehabilitation Foundation (now Phoenix Services)
Huntsville, AL
11.2008 - 02.2009
- Assisted with office duties such as filing and organizing paperwork, answering the phone and assisting walk-in customers.
Office Manager
Russ's Auto & Tire Service, Inc
Scottsboro, AL
03.2004 - 08.2008
- Directed daily operations, including managing inventory to order new stock and supplies and produced daily financial reports to the owner.
- Customer Service duties included dealing directly with customers for their orders and/or repair needs and directing the work of the Staff Mechanics.
- Worked with software, to include word processing and spreadsheets daily.
- Processed Customer Sales and Employee Time in QuickBooks.
Packaging Team Member
CommScope, Inc
Scottsboro, AL
11.1996 - 03.2004
- Worked directly with Supervisor, to relay information to department employees.
- Packed one thousand feet coax cable reels and performed quality testing on cable.
- Packed from 600-900 reels of cable per 12hr shift.
- Processed scheduled orders with product information and printed labeling for pallet shipping.
- Occasionally assisted in moving finished product to staging area for shipping.
- Team Leader
Education
Diploma -
North Jackson High School
Stevenson, AL01.1992
Some College (No Degree) - Science Education
Northeast Alabama Community College
Rainsville, ALSkills
- Administrative support
- Microsoft Office proficiency
- Effective communication
- Interpersonal skills
- Attention to detail
References
- Robert, Pestona, Operations Research Analyst-USASMDC, 256-541-2882
- Robert, O'Connell, Jr., Operations Research Analyst-SAIC (Retired), 256-426-3734
- Winfred "Russ", Russell, Owner of Russ's Auto & Tire Service, 256-259-2307
Accomplishments
I received the 2009 William Whatley Significant Achievement Award through Phoenix, in only seven months, for my accomplishments in support of USASMDC.
Highlights
- Microsoft Office 365 proficiency
- Results-oriented
- Support Agreements specialist
- Dedicated team player
- Meticulous attention to detail
- Strong interpersonal skills
- Professional
- Strong problem solver
Timeline
Administrative Assistant
Phoenix Services
02.2009 - Current
Office Assistant
Huntsville Rehabilitation Foundation (now Phoenix Services)
11.2008 - 02.2009
Office Manager
Russ's Auto & Tire Service, Inc
03.2004 - 08.2008
Packaging Team Member
CommScope, Inc
11.1996 - 03.2004
Diploma -
North Jackson High School
Some College (No Degree) - Science Education
Northeast Alabama Community College
Similar Profiles
Barry HughesBarry Hughes
Production Manager at Phoenix ServicesProduction Manager at Phoenix Services
Rylee ClevelandRylee Cleveland
Filing Clerk at Phoenix ServicesFiling Clerk at Phoenix Services
Alfred CaginsAlfred Cagins
Maintenance Technician at Phoenix ServicesMaintenance Technician at Phoenix Services
Eric ReuterEric Reuter
Police Officer, Uniformed Road Patrol at Carteret Police DepartmentPolice Officer, Uniformed Road Patrol at Carteret Police Department
Angela MillerAngela Miller
Sales Associate at Banana Split Childrens BoutiqueSales Associate at Banana Split Childrens Boutique