Sebiotini Osa-Idehen
Brentwood,CA
Summary
Finance Coordinator and Project Manager with 9 years of Financial systems and Public sector experience. Proficient in process improvement with history of streamlining processes to reduce errors. Adaptable, analytical, skilled in performing administrative tasks and working effectively with cross-functional units in ensuring operational and service excellence.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Clipper Budget Finance Coordinator
Metropolitan Transportation Commission
12.2019 - Current
- Analyze complex problems using data and qualitative information, distill complex data into simple charts or tables, frame options and articulate recommendations through written and oral presentation for executive staff and board members
- Coordinate Clipper 1 and Clipper 2 Projects budgeting plan, contract development, management, and scheduling and prepare Spreadsheet design using Microsoft Office Suite Tools and One Solution for statistical analysis and financial operations
- Manage over 20 public funding sources, transportation funding programming and allocations process, how funds are obligated and Prepare progress reports on expenditures
- Serving as a liaison between Clipper staff and MTC's Finance and Programming and Allocations sections to coordinate the programming, allocation, and management of project funds
- Performing cash flow analyses for Clipper Capital and Operations programs to confirm anticipated funding levels and anticipated expenditures.
- Prepare cost forecast models to identify future operating costs
- The models will need to reflect multiple scenarios for decision making
- Summarizing status of budget and funding needs for presentation to executives
- Periodically updating the Clipper project listing in the Transportation Improvement Program (TIP) to reflect changes in project funding
- Drafting funding pass-through agreements with transit operators and other partners and liaising with their staff to maintain funding for the agreements as needed
- Processing over 50 Clipper-related invoices through provided invoice-tracking systems, assigning contracts and prioritizing fund sources, and working with project managers to answer funding related questions
- Managing the overall Clipper Capital and Operations budget in the near, medium, and long term
- Use of project management system(s) to document correspondence, research requests, review status of invoice payments and for general data entry and document and record
- Preparing federal grant applications and coordinating the award of local funds for Clipper
- Coordinating with Clipper and Finance staff to assign specific fund sources to contracts, track encumbrances of funds against contracts (using Excel spreadsheets and the Fund Tracking System (FTS) Access database), and periodically reconciling project encumbrance information against MTC's financial system and with MTC's Finance staff
- Overseeing applications for project grants and new fund sources
- Completing and reviewing progress reports for grant administration and providing limited assistance to MTC Finance for federal grant closeout
- Periodically provide information to Clipper Team about potential funding opportunities application requirements and provide training support
- Be a central source of support to Project Managers during audit season to ensure all requested information from Auditors are adequately and sufficiently provided.
Account Receivable Assistant
Metropolitan Transportation Commission
03.2019 - 12.2019
- Administer the financial management of grants and contracts in accordance with government regulations and MTC Policies and procedures
- Prepare Accounts Receivable invoices to be sent to funding agencies in accordance with grant agreements, federal, state, and local laws and regulations using information generated by the accounting system
- This includes compiling supporting documentation such as invoices, timecards, progress reports, and contracts documentation as required by grant each agreement
- Track cumulative amounts and balances remaining for each grant; ensure that assigned local match requirement by percentage and cost match grant award document, notice to proceed and e-76 authorization to proceed
- Assist Project Managers with grant close-out by providing clear and concise information as regards documentation requirements and accuracy of information
- Prepare miscellaneous manual invoices for reimbursements on expenses from grants not captured in the automated recurring journal entries system
- Prepare grant-related general ledger journal entries
- Review and analyze aging reports ensuring reimbursements are within the minimum number of days mandated to avoid an audit finding
- Resolve disputed invoices and contact Grant bodies for overdue payments and reimbursements
- Assist in resolution of disputed cost reimbursements
- Prepare journal entries and supporting documentation required to ensure accuracy of financial system and books, confirm they are in balance and above board for approval and posting by supervisor
- Reconcile general ledger accounts and ensure that the posting periods are within the stipulated financial time periods of expense and revenue
- Enter and maintain agency contracts and amendments by being pro-active in monitoring approvals from e-Contracts, following up with the Project Managers for funding information and any required supporting documents
- Maintain files in accordance with MTC and Federal records retention policies
- Ensuring that financial records and supporting documents are stored in such a way that accessibility and review from required parties is seamless and structured in an organized flow
- Prepare Schedule of Federal Expenditures in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS) and Uniform Guidance and provides other grant-related and accounts receivable support in conjunction with the annual financial audit
- Develop and maintains partnerships with Grant bodies, project managers and other MTC departments and sections (Purchasing, Accounts Payable, Payroll, Treasury)
- Prepare AR portion of ABAG Power and BayREN Programs, BATA, BAHA, BAIFA, MTC, and FAN
- Review and analyze grant-related expenditures to ensure compliance under grant agreements
- Monitor grant balances by fund, program, and funding source
- Assist Treasury section with identification and application of Federal, State and Local cash receipts
- Enter and maintain MTC contracts and amendments.
- Managed high-volume workload while maintaining attention to detail, resulting in reduced errors in financial documentation.
- Optimized internal workflows through cross-training with other finance department staff members, increasing overall productivity levels.
- Facilitated smooth communication between various departments involved in revenue cycle management processes through regular meetings and clear information sharing practices.
- Assisted with month-end closing procedures, verifying data accuracy and reconciling any discrepancies found.
- Reconciled accounts receivable ledger to verify payments and resolve variances.
Account Clerk Advanced Level
Contra Costa County, Office of the Sheriff
06.2017 - 03.2019
- Preparation of documents required for Grant Management, Reconciliation and Compliance
- Preparation of JVs to rectify journal entries as per coding on the General Ledger for Grant Related Expenses or Revenue
- Preparation of TC 52’s in Accounts Payable for Signatures and submission to the Auditors and tracking prompt payments to vendors
- Responsible for processing all Over Time Grants Claims to the FBI and California Office of Emergency Services
- Preparation of Electronic Deposit Permits to the Treasurer’s Office
- Preparation of monthly Invoices for all Contract Cities with the Sheriff's Office using Quick Books
- Review of Expenditure Details for all Sheriff’s Departments to ensure accurate posting especially for all Over Time Grants and Funds
- Verification of funds and Grants re-imbursement received from California Office of Emergency Services to ensure proper deposits at the Treasurer’s Office
- Preparation of claim documents and reports from Body Receipts for all inmate transportation services to other correctional facilities
- Assist in the preparation of Single Audit Documents as per Office of Management and Budget Circular A-133
- Maintenance of up to date and accurate information on all Grants to ease reconciliation on claims received
- Audit of Concealed Weapons Permit documents and mail packet to the Department of Justice
- Handle outgoing calls to schedule interviews for potential employees
- Keep track of Accounts Receivable for Detention Services Frame Shop and Engraving Sign Shop
- Custodian of the Sheriff's Office Petty Cash Accounts
- Responsible for managing the Sheriff's Office Revolving Fund account, replenishing expended petty cash purse, processing reimbursement from the Auditor's Office and depositing checks into the Revolving Funds Bank Account
- Custodian of the department’s procurement card for all authorized Grants related expense
- Management of the Departments FedEx Online Shipping Accounts for all Grant Related Communication
- Monitor new directives from FASB and GASB ruling on grant management, claims, reimbursement, and reporting.
Senior Accounting Clerk
Contra Costa County, Office of the Sheriff (Fiscal Unit) (via Apple One)
06.2016 - 06.2017
- Use Jail Management Software to maintain and input data about inmate booked in 2 detention facilities
- Maintain files containing supporting documents for processed shift works, and discharge files on request
- Receive incoming calls on a multi-line switch and transfer to appropriate desk
- Perform basic arithmetic calculations by hand
- Receive and sort mails delivered from Martinez Detention facility
- Give out information over the phone about Check verification for checks issued to inmates to confirm status and approve cashing from various financial institutions
- Process inmate mails to determine eligibility for free post stamps from the county
- Audit shift work to ensure matching intakes and funds release to inmates upon booking and release from jail
- Maintain accurate information on inmate booking account balances upon release and facilitate transfer of funds to new booking account should they be re-booked into jail
- Accounts Payable coding of TC52s for county service providers to detention facilities in MDF, MCDF &WCDF
- Preparation and processing of Demand paperwork for County contractors
- Process Travel Request and Travel Demands for staffers of the Sheriff's Department, using the Auditor’s Office laid down policies and procedure
- Process invoice on Quick Books for contract cities and counties where sheriff services have been outsourced
- Management of Canteen commissary account for 3 detention facilities, ensuring failed debits and credits are posted appropriately and match with vendor balances for payments
- Preparation of daily issued checks to notify the bank of checks that are valid for payment release and which ones are void and should not be honored if presented.
Accounting Assistant (volunteer)
RCCG JHA
02.2016 - 06.2017
- Assist and collaborate with church administrator once per week on various projects ranging for manual to e-filing of Members' contribution and donation records.
- Facilitate the preparation of year-end financial statements, bank deposits and assets evaluation
- Receive visitors and answer questions about church activities and welfare programs.
Bookkeeper (On Call)
Tierra Mia Organics
01.2016 - 06.2017
- Reconciled company business accounts and credit cards on QuickBooks monthly to ensure accurate record keeping by client
- Prepared financial spreadsheet reports, statements and analyzed information on the report as it relates to client’s business, efficiency, and profitability
- Carry out inventory audit and order restocking on Quick Books to update products available and track sales.
Administrative Assistant (On Call)
Foresight
06.2015 - 01.2016
- Prepared reports on financial lending information for clients and managed client database and maintained accurate contact information
- Designed slides for pitching client’s business profitability to lending institutions and executed follow up calls with clients before and after meeting with potential investors
- Research information on business ideas proposed by clients to review trends and profitability index
- Maintain files and client’s paperwork in a chronological order.
Hair Braider (Part Time)
Beauty Paradise
01.2013 - 01.2016
Sales Representative
Hewlett Packard
04.2010 - 10.2012
- Managed 1,000+ existing small and medium business accounts over the phone and in person when required
- Developed new business accounts by making 50+ cold calls to potential clients in Nigeria and Ghana; generated a new business deal daily
- Consistently achieved sales quota of up to $550K resulting in a contract renewal
- Won the Global Excellence award for closing the biggest mid-market deal in West Africa of over $.7million
- Maintain records of SMBs database about contact information and sales threshold.
Banking Assistant
First Bank Nigeria PLC
08.2009 - 04.2010
- Performed various roles including teller, customer service, and retail marketer for a period of one year
- Opened and managed 30+ customer accounts; created debit cards and managed funds transfers for walk in bank customers
- Resolved difficult customers concerns with patience and sensitivity about incomplete account mandate by liaising with other branches to sort out documentation issues
- Conducted ‘know your customer’ visits to verify information provided by company account clients about their business type, size, and location.
Software Sales Specialist
First Inland Online
11.2008 - 08.2009
- Responsible for providing business requirements gathered from customer visits and creating user requirement sheet for .NET and JAVA developers
- Collaborated with software developers to implement a flight tracking and monitoring web portal for MAEVIS, a leading IT infrastructure outsourcing company for an international airport in Lagos
- Prepared training and user administration manual on developed software for end user.
Administrative Assistant
Hewlett Packard
11.2007 - 11.2008
- Managed and organized meeting room preparedness, including technical assistance for a team of 5 sales executives and business managers
- Marketed and promoted new sales programs, products, and inventions and training for 50+ partner sales organization members and 1000+ resellers about the onboarding process with HP
- Processed high volume of 100 incoming and outgoing calls while recording accurate messages from partners and resellers on HP database
- Executed tele-marketing campaigns for specific products or sales periods especially “Crazy Day Sales” promotion programs.
Education
Bachelor of Science - Accounting And Finance
Lagos State University, Ojo, Nigeria
Lagos, Nigeria06.2007
Skills
- Excellent at multi-tasking and maintaining a very organized work structure and flow
- Adept in utilization of computer software, financial programs and implementation of required updates to improve efficiency and effectiveness of organizational structures, systems and processes
- Exceptional Interpersonal Skills, effective and efficient at coordinating groups, managing communication and presenting information
- Trilingual
Certification
- Principles of Accounting
- Quick Books 2014
- Microsoft Office Suite (Word, Excel, Power Point) 2014
- Bookkeeper
- Customer Service and Sales Certification 2016
Listening to Gospel Music
I I have been privilege to serve as the Choir Coordinator for my Church (RCCG JH Antioch) and this entails:
1. Leading a Male and Female Group of 22 (Volunteer service)Members.
2. 2 Years ago we started with about 10 members only and part of my duty is to encourage active and dedicated membership.
3. Maintaining, efficient and clear communication across the 3 Age groups within the Choir.
4. Making tough decisions that are necessary to ensure beautiful production of Music.
Timeline
Clipper Budget Finance Coordinator
Metropolitan Transportation Commission
12.2019 - Current
Account Receivable Assistant
Metropolitan Transportation Commission
03.2019 - 12.2019
Account Clerk Advanced Level
Contra Costa County, Office of the Sheriff
06.2017 - 03.2019
Senior Accounting Clerk
Contra Costa County, Office of the Sheriff (Fiscal Unit) (via Apple One)
06.2016 - 06.2017
Accounting Assistant (volunteer)
RCCG JHA
02.2016 - 06.2017
Bookkeeper (On Call)
Tierra Mia Organics
01.2016 - 06.2017
Administrative Assistant (On Call)
Foresight
06.2015 - 01.2016
Hair Braider (Part Time)
Beauty Paradise
01.2013 - 01.2016
Sales Representative
Hewlett Packard
04.2010 - 10.2012
Banking Assistant
First Bank Nigeria PLC
08.2009 - 04.2010
Software Sales Specialist
First Inland Online
11.2008 - 08.2009
Administrative Assistant
Hewlett Packard
11.2007 - 11.2008
Bachelor of Science - Accounting And Finance
Lagos State University, Ojo, Nigeria
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