Seema Ayo
Temple Terrace,USA
Summary
Dedicated professional with 9 years of administrative and customer service experience, known for a strong work ethic and technical proficiency. Recognized for exceptional communication skills and the ability to adapt swiftly to new challenges, consistently delivering high-quality support to both internal and external clients. Proven track record of taking on increased responsibilities while maintaining a focus on customer satisfaction.
Overview
12
12
years of professional experience
Work History
HR Assistant to the Vice President Associate Chief People Officer of Human resources
ADVENTHEALTH, WEST FLORIDA DIVISION
Tampa, USA
04.2022 - Current
- Manage monthly expense reports
- Offer administrative support to HR team.
- Coordinates HRBP's meetings and appointments.
- Drafted agendas.
- Recorded detailed notes from meetings.
- Coordinate and initiate necessary work orders.
- Facilitate activities related to event coordination and staff interaction.
- -2024 Annual Banquet for WFD and Non-Acute
- -2024 HR Summit
- -2024 EHS Summit
- Creates reports and presentations
- Making badges for new hires weekly
- Produce new hire orientation biweekly
- Onboarding appointments for new hires
Executive Assistant to the executive Director of Human resources
ADVENTHEALTH, WEST FLORIDA DIVISION
Tampa, USA
07.2023 - 05.2024
- Handled incoming calls efficiently and directed them to appropriate departments.
- Manage monthly expense reports.
- Delivered efficient administrative support to HR team.
- Ordered office and kitchen supplies weekly.
- Coordinate and maintain HRBP calendar.
- Drafting detailed schedules.
- Taking notes during meetings and following up on action items
- Coordinating for walk-in Wednesday’s
- Accept any subpoenas and route them to correct place for legal
- Place work orders if needed
- Provides event planning and employee engagement support
- Answer incoming calls and route them accordingly
- Sort & distribute the mail
- Creates reports and presentations
- Assist with New Hire Orientation and making badges when needed
Assistant to the Executive Director of Bariatric and Metabolic Institute/ Executive Director of Digestive Health Institute of AdventHealth WFD
ADVENTHEALTH, WEST FLORIDA DIVISION
Tampa, USA
01.2024 - 03.2024
- Manages calendar
- Scheduling meetings
Assistant to the Medical Director of AdventHealth WFD Bariatric and Metabolic Institute
ADVENTHEALTH, WEST FLORIDA DIVISION
Tampa, USA
01.2024 - 03.2024
- Manages calendar
- Scheduling meetings
Assistant to the Director of Neuroscience of AdventHealth WFD
ADVENTHEALTH, WEST FLORIDA DIVISION
Tampa, USA
01.2024 - 03.2024
- Manages calendar
- Scheduling meetings
Assistant to the Executive Director of Regional Cardiology Services of AdventHealth WFD
ADVENTHEALTH, WEST FLORIDA DIVISION
Tampa, USA
01.2024 - 03.2024
- Manages calendar
- Scheduling meetings
Executive Assistant to the Chief Clinical Officer of WFD
ADVENTHEALTH, WEST FLORIDA DIVISION
Tampa, USA
06.2022 - 07.2023
- Coordinated, attended, and engaged in meetings.
- Tracked key actions and decisions stemming from meetings.
- Oversees invoice operations, including receipt and validation.
- Supports invoice troubleshooting.
- Deliver event planning and employee engagement assistance.
- Maintained an organized record of monthly expenditures.
- Coordinate calendar management for CCO.
- Coordinated arrangements for accommodations, air travel, and dining.
- Directed incoming calls to the appropriate departments.
- Organized and allocated incoming mail daily.
- Handled receipt of subpoenas and directed them to legal department.
- Oversee all conference rooms in the building and assist with scheduling meetings
- Enter work orders for the building if requested
- Order all office and kitchen supplies
Administrative Assistant
ADVENTHEALTH, WEST FLORIDA DIVISION
Tampa, USA
04.2022 - 06.2022
- Answer incoming calls and route them accordingly
- Sort & distribute the mail
- Accept any subpoenas and route them accordingly
- Oversee the conference room schedules and schedule any meetings that are requested
- Order all office and kitchen supplies for six suites
- Handle all the food ordering and set up for weekly meetings
- Oversee all conference rooms in the building and assist with scheduling meetings
- Enter work orders for the building if requested
Project Manager Assistant
The Fechtel Company
Tampa, USA
03.2020 - 03.2022
- Utilized BuilderTrend, CoConstruct and all Microsoft programs to organize and procure construction sub-contractors and materials to build multi-million dollars homes
- I procured all office and field supplies and office admin duties as well as answered incoming calls
Administrative Assistance
riverview mortgage
Riverview, USA
04.2019 - 03.2020
- Utilized Calyx Software and all Microsoft programs to provide adequate communication between the Riverview Mortgage Company and our clients
- Ordered Verification of employment and homeowners insurance quotes for future home buyers
- Ordered Certificate of eligibility for Veterans
- Key Accomplishments:
- Provided proficient and effective customer service between clients and the loan officers in which provided a steady flow and easier work environment resulting in more productivity
Administrative Assistant
Napa llc (Subsidiary of Tachht)
Tampa, USA
01.2016 - 11.2016
- Oversaw all aspects of reception area including switchboard and greeting of customers
- Took charge of mail delivery within company
- Greeted and checked in visitors, to include all necessary security procedures
- Managed all security officer schedules
- Kept scheduling for conference rooms and meetings
- Assisted CFO with basic accounting and cash transactions, including deposits
- Kept records and filing
- Maintained all databases
- Provided clerical support to COO, Operations Manager, and eight other department managers
- Handled all data entry and document preparation and filing
- Managed a rolling client cancellations list daily
- Key Accomplishments:
- Successfully prioritized document preparation and scheduling for ten different management professionals
- Became very skilled at document preparation and data entry in a variety of software programs
- Managed and supported upper management while smoothly running all functions within reception
- Recognized by senior management for excellent accuracy
Receptionist Intern
COLLIERS INTERNATIONAL TAMPA BAY
Tampa, USA
06.2013 - 08.2014
- Provided receptionist services and other administrative support to the property manager and others
- Answered multi-line telephone and properly directed all incoming calls
- Ordered and restocked office supplies
- Daily sorting and filing of communications and documents
- Data entry in Angus and card access management of DSX security system
- Key Accomplishments:
- Asked to return to this position for a second time due to professionalism and capabilities
- Given more responsibilities during second term
Education
Associate Degree - Human Resources and Organizational Leadership
Rasmussen University
01.2024
Business Management Certification -
Rasmussen University
01.2023
High School Diploma - Honor Roll
West University Charter High School
Tampa, FL01.2015
High School - 2 Years of Japanese Language
Kubasaki High School
Japan01.2014
Bachelor of Science - Business Management
Rasmussen University
Skills
- Customer Engagement
- Reception Management
- Office Administration
- Tenant Engagement
- Procurement Management in Construction
- Microsoft Office Certification
- Efficient Data Entry
- Concur
- Microsoft Office Suite
- Word
- Excel
- Outlook
- BuilderTrend
- Angus & Other Work Order Software
- CoConstruct
- DSX
- Pelco
- Calyx Software
Timeline
Assistant to the Executive Director of Bariatric and Metabolic Institute/ Executive Director of Digestive Health Institute of AdventHealth WFD
ADVENTHEALTH, WEST FLORIDA DIVISION
01.2024 - 03.2024
Assistant to the Medical Director of AdventHealth WFD Bariatric and Metabolic Institute
ADVENTHEALTH, WEST FLORIDA DIVISION
01.2024 - 03.2024
Assistant to the Director of Neuroscience of AdventHealth WFD
ADVENTHEALTH, WEST FLORIDA DIVISION
01.2024 - 03.2024
Assistant to the Executive Director of Regional Cardiology Services of AdventHealth WFD
ADVENTHEALTH, WEST FLORIDA DIVISION
01.2024 - 03.2024
Executive Assistant to the executive Director of Human resources
ADVENTHEALTH, WEST FLORIDA DIVISION
07.2023 - 05.2024
Executive Assistant to the Chief Clinical Officer of WFD
ADVENTHEALTH, WEST FLORIDA DIVISION
06.2022 - 07.2023
HR Assistant to the Vice President Associate Chief People Officer of Human resources
ADVENTHEALTH, WEST FLORIDA DIVISION
04.2022 - Current
Administrative Assistant
ADVENTHEALTH, WEST FLORIDA DIVISION
04.2022 - 06.2022
Project Manager Assistant
The Fechtel Company
03.2020 - 03.2022
Administrative Assistance
riverview mortgage
04.2019 - 03.2020
Administrative Assistant
Napa llc (Subsidiary of Tachht)
01.2016 - 11.2016
Receptionist Intern
COLLIERS INTERNATIONAL TAMPA BAY
06.2013 - 08.2014
Associate Degree - Human Resources and Organizational Leadership
Rasmussen University
Business Management Certification -
Rasmussen University
High School Diploma - Honor Roll
West University Charter High School
High School - 2 Years of Japanese Language
Kubasaki High School
Bachelor of Science - Business Management
Rasmussen University
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