SELASI AYEDZI
Menasha,WI
Overview
8
8
years of professional experience
Work History
Accra Administrator
Bloomings Montessori Plus
01.2019 - 05.2023
- Assisting readers to use computer equipment, conduct literature searches etc
- Promoting the library's resources to users
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Maintained personnel records and updated internal databases to support document management.
- Training new library assistants
- Creating the social media strategy
- Collected, validated, and distributed information to employees.
- Computerized office activities, maintained customer communications, and tracked records through delivery.
- Troubleshot employee concerns and recommended corrective actions to resolve issues.
- Entered and maintained departmental records in company database.
- Coordinated with human resources department to handle payroll and personnel databases.
- Managed company schedule to coordinate calendar and arrange travel.
- Completed forms and reports to facilitate admission, transfer or discharge.
- Studied processes, implemented cost reductions and developed reporting procedures to maintain administrative workflow.
- Generated reports to suggest corrective actions and process improvements.
- Targeted new customers to grow geographic reach and increase revenue.
- Networked with industry professionals to exchange best practice knowledge and stay abreast of latest developments.
- Evaluated operational practices and identified improvement opportunities to develop revisions for systems and procedures.
- Leveraged bookkeeping software and automated processes to reduce errors.
- Drove marketing initiatives to increase brand recognition, facilitate promotion and boost revenue.
- Supported creation of detailed, technical financial models to value potential acquisition targets.
- Observed packing operations to verify conformance to specifications.
- Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making.
- Frequently inspected production area to verify proper equipment operation.
- Created and managed project plans, timelines and budgets.
- Devised and implemented processes and procedures to streamline operations.
- Evaluated staff performance and provided coaching to address inefficiencies.
- Creating budgets for social media activities
- Daily post on social media
- Post and comment on relevant blogs
- Write editorial and upload videos
- Engage in conversations
- Answering phones and routing calls to the correct person or taking messages
- Handling basic bookkeeping tasks
- Filing and retrieving corporate records, documents, and reports
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
- Helping prepare for meetings
- Accurately recording minutes from meetings
- Greeting visitors and deciding if they should be able to meet with executives
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Manage budgets, logistics and events or meetings
- Handle scheduling, record-keeping and reporting
- Ensure the school complies with relevant laws and regulations
- Develop and run educational programs
- Hire, train and advise staff
- Resolve conflicts and other issues
- Communicate with parents, regulatory bodies and the public
- Have a hand in the creation of the school curriculum
- Implement actions that improve the school and the quality of education (e.g., building renovations, new guidelines for students, new subjects)
- Ensuring classroom supplies and equipment are available and in working condition
- Updating records on the school database and handling various other administrative tasks
- Monitoring and assessing student progress and writing up reports
- Creating and maintaining a safe, clean, stimulating classroom where all children feel safe and valued
- Observing, guiding, supervising, and assessing children while they learn in the classroom environment
- Help shape and uphold the vision of the school
- Invoicing and graphic designing.
Executive Assistant
Little Explorers Montessori Plus
08.2018 - 01.2019
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Answered high volume of phone calls and email inquiries.
- Facilitated training and onboarding for incoming office staff.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Used advanced software to prepare documents, reports, and presentations.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Screened personal and business calls and directed to appropriate party.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Handled confidential and sensitive information with discretion and tact
- Organized and coordinated conferences and monthly meetings
- Processed travel expenses and reimbursements for executive team and senior management group
- Filed paperwork and organized computer-based information
- Developed and maintained automated alert systems for important deadlines
- Transcribed meeting minutes to support sales, business development and senior management teams
- Updated and maintained confidential databases and records
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes
- Worked with senior management to initiate new projects and assist in various processes
- Created and managed office systems to efficiently deal with documentation
- Took notes and dictation at meetings
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations
- Coordinated events and worked on ad hoc projects
- Handled incoming and outgoing mail, email and faxes
Secretary, Librarian/Social Media Officer
Maria Montessori
01.2015 - 01.2016
- Teachers Training Centre
- Answering telephone calls | Accra, Ghana
- Maintaining diaries, and Head of Social Media
- Arranging appointments Department
- Taking messages, Typing and word processing
- Filing
- Organising and servicing meetings (producing agendas and taking minutes
- Managing databases
- Prioritising workloads
- Recruiting, training and supervising junior staff
- Handling correspondence
- Implementing new procedures and administrative systems
- Liaising with relevant organisations
- Coordinating mail-shots and similar publicity tasks
- Creating the social media strategy
- Creating budgets for social media activities
- Daily post on social media
- Little Explorers Montessori | Accra
- Selecting, developing, cataloguing and classifying library resources Greater Accra Region
- Answering readers' enquiries
- Using library systems and specialist computer applications2016
- Management of staff, including recruitment, training and supervisory duties
- Liaising with departmental academic staff, external suppliers
- Ensuring that library services meet the needs of particular groups
- Fussers (e.g., staff, students)
- Managing budgets and resources
- Supporting independent research and learning
- Developing it facilities
- Conducted research to determine current benchmark trends and audience preferences.
- Analyzed and reported social media and online marketing campaign results.
- Managed relationships with third-party vendors and suppliers to establish timely delivery of services.
- Designed and implemented social media strategies to align with business goals.
- Developed marketing content such as blogs, promotional materials, and advertisements for social media.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Offered technical support and troubleshot issues to enhance office productivity.
- Maintained electronic filing systems and categorized documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Maintained daily report documents, memos and invoices.
- Answered multi-line phone system and enthusiastically greeted callers.
- Scheduled appointments and conducted follow-up calls to clients.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Entered data into system and updated customer contacts with information to keep records current.
- Created and updated records and files to maintain document compliance.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Developed and implemented tracking systems to measure results of posts and campaigns.
- Developed relationships with influencers to grow reach of company and create wider visibility.
- Suggested and implemented new features to develop brand awareness.
- Analyzed marketing plan and social media strategies to identify strategic weaknesses and make recommendations for improvements.
Education
Bachelor of Art - Political Science, Information Studies
University Of Ghana Distance Education
Legon Ghana 06.2021
West African Senior School Certificate Examination - General Arts
Anlo Senior High School
Ghana 06.2013
Skills
- Business Administration
- Administrative Support
- Technical Support
- Efficient Precision
- Project Management
- Payroll and Benefits Administration
- Administrative Arrangements
- Personable and Approachable
- Registration Processing
- Graphics Creation
- General Management and Administration
- Marketing Initiatives
Timeline
Accra Administrator
Bloomings Montessori Plus
01.2019 - 05.2023
Executive Assistant
Little Explorers Montessori Plus
08.2018 - 01.2019
Secretary, Librarian/Social Media Officer
Maria Montessori
01.2015 - 01.2016
Bachelor of Art - Political Science, Information Studies
University Of Ghana Distance Education
West African Senior School Certificate Examination - General Arts
Anlo Senior High School
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