Summary
Overview
Work History
Skills
Timeline
Receptionist

Selena Bortz

Executive Assistant
Kissimmee,FL

Summary

Versatile Administrative Assistant offers experience in front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Balances high-volume inquiries with staff administrative needs. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

26
26
years of professional experience

Work History

Executive Assistant

Celmark International
09.2020 - Current
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Filed paperwork and organized computer-based information.
  • Answered high volume of phone calls and email inquiries.
  • Handled incoming and outgoing mail, email and faxes.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Took notes and dictation at meetings.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Screened personal and business calls and directed to appropriate party.

Homeschool Teacher

Self
08.2003 - 05.2020
  • Adapted teaching methods and instructional materials to meet students' varying needs and interests.
  • Researched and chose appropriate curriculum to meet children's abilities and grade levels.
  • Graded homework, quizzes, classwork and exams to report on progress of student achievements.
  • Organized hands-on instructional activities to supplement textbook instruction to engage and motivate students.
  • Researched multiple curricula, methodologies and perspectives as part of educational planning.


Legal Administrative Assistant

Woodruff & Jeeves
06.2002 - 03.2003
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Helped with intake of new clients and materials by setting up files and documenting important information.
  • Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
  • Prepared drafts of forms, letters and agreements for legal staff use.
  • Managed accounts and client records of clients, observing confidentiality and extreme discretion.

Administrative Assistant

VF Factory Outlet
03.1999 - 10.2000
  • Executed record filing system to improve document organization and management.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.

Skills

  • Correspondence and Memos
  • Document Filing and Retrieval
  • Visitor Greeting
  • Call Routing
  • Meeting Agenda Preparation
  • Calendar and Scheduling Software
  • Proper Phone Etiquette
  • Meeting Agendas and Minutes
  • Advanced MS Office Suite Proficiency
  • Excel Spreadsheets
  • Microsoft PowerPoint
  • Process Pro
  • Call Screening
  • Multi-Line Phone Proficiency
  • File Maintenance
  • Goal Minded

Timeline

Executive Assistant

Celmark International
09.2020 - Current

Homeschool Teacher

Self
08.2003 - 05.2020

Legal Administrative Assistant

Woodruff & Jeeves
06.2002 - 03.2003

Administrative Assistant

VF Factory Outlet
03.1999 - 10.2000

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Selena BortzExecutive Assistant