SELENA MOLINA

Dynamic professional with extensive experience at the State of New York Unified Court System, excelling in compliance monitoring and professional communication. Proven ability to enhance operational efficiency through effective calendar management and meticulous file organization. Recognized for developing training programs that improved adherence to legal documentation standards.

• Providing day-to-day administrative and project support to operations of agencies and state judiciary, communicating and cooperating with a high degree of professionalism with subordinate staff members, agency leadership, pretrial defendants, judges, prosecutors, attorneys, public defenders, and other stakeholders throughout the New York State Unified Court system.
• Managing judicial calendars and scheduling conferences, collaborating with judges, attorneys, and their staffs in creating schedules and managing conflicts and revising schedules based upon changing circumstances.
• Organizing documents and managing office operations in the provision of personal and confidential administrative services within legal and judicial environments and encompassing functions including analyzing and verifying accuracy of documents and administering systematic procedures for retention, protection, retrieval, transfer, and disposal of a broad range of internal documents and records containing critical and highly sensitive information.
• Cultivating and managing productive professional relationships with a wide range of internal and external stakeholders in the criminal justice system - collaborating with stakeholders in defining and executing appropriate action plans and building relationships of transparency and trust.
• Conducting and participating in meetings and presentations for purposes of disseminating information, soliciting feedback, and building consensuses for strategies and courses of action.
• Employing skills in best practices, project management, facilitation, problem solving, and transformation acceleration to drive achievement of desired outcomes.
• Managing information, controlling, and integrating office/administrative services and technologies employed in the processing, maintenance, and reporting of correspondence, forms, records, databases, and other critical information and documentation including, review and upload of final judgments into judicial information systems.
• Supporting human resources functions including staff scheduling, payroll, recruitment, and training and development.
• Building and leading focused, effective teams, delegating responsibilities, training, supervising, motivating, and evaluating performance of staff personnel.
• Applying computer literacy and knowledge of office productivity applications including MS Office Suite (Word, Excel, PowerPoint) and various ECM systems in maintaining records, preparing reports and other documents, and managing information.

• Gained valuable knowledge and experience in various aspects of criminal, civil, and family/matrimonial law in the state of New York from perspectives of defendants, prosecutors, defense attorneys, and judges/judicial system, including recent judicial system experience in assuring equitable distribution of child custody and support to litigants in family law cases.
• Advanced from staff-level assignments to positions of increasing responsibility, receiving promotions into senior-level roles including supervision of Court Compliance Specialists of a leading New York City provider of alternatives to incarceration in the fulfillment of monitoring, management, and reporting functions associated with the pretrial release of defendants under conditions established by the supervised release program of the New York City Criminal Court system; and leadership of control room operations and staff security personnel at a world-renowned art and luxury item auction house in Manhattan.
• Supervised court compliance efforts contributing to reductions in incarceration levels for youth and adult defendants engaged in the program and reduced recidivism rates for those returning to their communities.
• Project-managed initiative to transition from legacy Salesforce to a more advanced enterprise content management (ECM) system, developing subject matter expertise in the new system, guiding its customization and data transfer, instructing and supporting users of the new ECM, and receiving recognition for efforts from the Director of Pretrial Services.
• Developed formal training materials and conducted training programs for newly-hired staff members, utilizing skills in group instruction and individual coaching and mentoring.
• Maintained dual role as full-time employee and full-time student during the course of collegiate education.