Seraya Martinez

• Skillful management of multiple calendars, including agenda preparation, meeting coordination, minutes, and distribution.
• Proactive identification and resolution of conflicts, redundancies, and gaps in schedules and meetings.
• Coordinated arrangements for C-level recruits, including on-site and off-site meetings, tours, and itinerary development.
• Extensive experience in event planning, budget management, volunteer recruitment, and on-site vendor management.
• Precise financial management of operational expenses, reimbursements, and P-Card transactions in adherence to company policies.
• Handling conference room reservations, webinar setup, and managing list services announcements for broadcasting lectures.

• Comprehensive management of executive calendars, utilizing priority, project, and time management techniques for optimal efficiency.
• Efficiently managed fiscal calendars, coordinated teams ensuring timely deliverables, and proofed reports to the CEO, CFO, and Board.
• Acted as a liaison between auditors and the IT department for annual audit requirements.
• Oversaw the processing of wires, cash handling, and check deposits, resolving any cash and EFTP issues with the bank.
• Managed payment requests and expense reimbursements, accurately applying general ledger codes for budget purposes.
• Administered staff time sheets, approving edits, handling PTO requests, and resolving time and staffing issues.
• Facilitated team training sessions focused on solutions-based approaches, best practices, and technology utilization.
• Arranged conference rooms and coordinated audio-visual setups and catering services.

• Successfully managed complex calendars with a robust organizational system and meticulous attention to detail.

• Prioritized emails, calls, meetings, events, and both domestic and international travel arrangements.

• Coordinated airline travel, hotel accommodations, and ground transportation logistics.

• Prepared meeting, event, and conference materials with precision, including editing and proofreading presentations within tight deadlines, and communicated with speakers to ensure seamless integration.

• Acted as the HR liaison for the annual internship program, overseeing the onboarding of 100 interns and facilitating organization tours and procedure observations.

• Represented the Institute and programs as an ambassador to internal and external stakeholders.

• Collaborated effectively with management to implement structures and processes for departmental efficiency.

• Demonstrated adeptness in correspondence and follow-up on outstanding items.

• Managed the processing and reconciliation of reimbursements.

• Arranged conference rooms and coordinated audio-visual setups and catering services.