SETSUKO TATEHATA
Ann Arbor,MI
Summary
Dynamic professional with over a decade of expertise in the accounting and administrative fields, notably at Honda Research Institute USA Inc. Excelled in project coordination and vendor relations, enhancing office operations efficiency. Known for exceptional interpersonal skills and proficiency in Microsoft Office and SAP. Demonstrates a proactive approach, ensuring meticulous attention to detail and outstanding executive support.
Overview
26
26
years of professional experience
Work History
Sr. Administrative Assistant
Honda Research Institute USA Inc
Ann Arbor, MI
08.2023 - Current
- Developed effective tracking systems to monitor progress on projects with multiple deadlines.
- Processed invoices and payments through an automated system.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Ensured proper handling of sensitive materials by following established policies.
- Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
- Provided administrative support to senior management team.
Customer support
PEC of AMERICA CORPORATION
Novi, MI
06.2022 - 06.2023
- Pcessing orders, forms, applications, and
- Keeping record of customer inteactions, transaction, comments
- Communicating and coordinating with colleageus as necessary
- Coordinate and schedule for shipment, domestic and oversaes.
Executive Assistant
Yazaki North America, Inc
Canton, MI
11.2021 - 06.2022
- Manage day-to-day operations, planning meetings and events
- Travel coordination and maintained expenses report
- Responsible of processing facility expenses via SAP
- Coordinate and schedule for a meeting and prepare meeting notes.
Operations Manager
Suncall America, Inc
Richmond, IN
04.2019 - 10.2021
- Prepare daily shipment via EDI database for four engine plant
- Work closely with others in a dispatch department
- Prepare of necessary documents for equipment and tools shipment
- Manage internal control system
- Responsible for Sales communication with customers
- Communicates all relevant information to proper personnel
- Communicate with the board or senior officials about shifting company priorities and profits
- Prepare and report three-month financial forecast, balance sheets and cash flow statement to president
- Translate documents from Japanese to English and English to Japanese and oral translation for meeting.
Executive Assistant
JCU International, Inc
Wixom, MI
01.2015 - 04.2019
- Human resource duties include payroll, insurance and 401K
- Provide new facility’s design for furniture and display
- Maintained A/P , A/R and all expenses
- Coordinating with vendors purchase order, quotes
- Maintaining standard costs and other accounting facets
- Translate documents from Japanese to English and English to Japanese and oral translation for meeting with between Japanese managements and American associates
- Provide oral translation for meeting between Japanese and American associates
- Preparing packages for delivery by prepping contents, attaching shipping labels and confirming that all invoices reflect the correct information.
Sales Assistant
Dexter Fastener Technologies, Inc
Dexter, MI
02.2013 - 10.2014
- Developing new relationships with the customers
- Working closely with Engineering for collecting design change information, customer specifications and provide it to internal department
- Coordinating with engineering and sales for trial purchase order, quotes, and sales costs report
- Maintaining standard costs and other accounting facets
- Translate documents from Japanese to English and English to Japanese
- Prepare of prototype parts shipment from oversea to US.
Accounting Coordinator
US CHITA CO., LTD
Lebanon, KY
10.2012 - 02.2013
- Maintained A/P, A/R, and financial statement preparation, and calculated customer cost of heavy equipment usage
- Assisted Homan resource duties for all record keeping, insurance and 401K, and payroll such as calculated hour, overtime and night shift differential pay
- Translated for general communications in the office and in the plant
- Coordinated and placement of order from Japan.
Account Payable
O&S California, Inc
San Diego, California
07.2005 - 05.2012
- Maintained full-cycle accounts payable processing, processed high volume of invoices weekly, and tracked weekly check runs and wire transfer
- Matching and batching all invoices to the system
- Managed expense report processing and tracking, and filling of invoices as needed to corresponding vendor files
- Communication with vendors to resolve price discrepancies
- Organize statements of origin, shipping lists, shipping cost spreadsheets, receipt dates and other shipping records
- Develop knowledge concerning shipping regulations and practices
- Problem-solve shipping delays, routing issues and rush orders.
Accounting and Office Manager
N.A. Sales Co., Ltd
S. San Francisco, CA.
06.1999 - 06.2000
- Prepared mailing invoices to customers, reports on delinquent accounts and customer payment profiles
- Organized deposit receipts as invoices were paid and posted payments to customer accounts
- Reconciled cash receipts and deposits
- Working with other internal departments and supporting cross functional activity as needed.
Education
Accounting Certificate and bookkeeping 2nd grade Certificate -
DAIEI ACCOUNTING School
Okinawa, Japan01.1999
Nara Art College
Nara, Japan01.1989
Skills
- HIGHLIGHTS OF QUALIFICTIONS
- Self-starter with over ten-year experience in the accounting field
- Detail oriented, Team player, very positive attitude, accept a new challenge, and multi-talented
- Customer Service oriented, flexible, dedicated, reliable, and working well under pressure
- Proficient in
- Microsoft Office (Word, Excel), Outlook, and accounting software (QuickBooks, Sage, SAP)
- Project coordination expertise
- Vendor relations management
- Excellent interpersonal skills
- Executive support
- Meeting planning proficiency
- Travel coordination
Languages
Timeline
Sr. Administrative Assistant
Honda Research Institute USA Inc
08.2023 - Current
Customer support
PEC of AMERICA CORPORATION
06.2022 - 06.2023
Executive Assistant
Yazaki North America, Inc
11.2021 - 06.2022
Operations Manager
Suncall America, Inc
04.2019 - 10.2021
Executive Assistant
JCU International, Inc
01.2015 - 04.2019
Sales Assistant
Dexter Fastener Technologies, Inc
02.2013 - 10.2014
Accounting Coordinator
US CHITA CO., LTD
10.2012 - 02.2013
Account Payable
O&S California, Inc
07.2005 - 05.2012
Accounting and Office Manager
N.A. Sales Co., Ltd
06.1999 - 06.2000
Accounting Certificate and bookkeeping 2nd grade Certificate -
DAIEI ACCOUNTING School
Nara Art College
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