Shaina Arivett
Honolulu,Hawaii
Summary
Highly motivated, solutions-focused Paralegal/Legal Assistant seeking full-time employment that utilizes experience and in-depth knowledge of principles. Excels at prioritizing tasks with the ability to adapt to unexpected changes; results-oriented team player with excellent communication and relationship-building skills; and motivated by a challenge. Expertly assists attorneys in executing legal transactions and drafting and processing legal documents.
Overview
12
12
years of professional experience
Work History
Paralegal
Greg Ryan & Associates, LLLC
Honolulu, HI
07.2022 - Current
- Under the supervision of a family law attorney, participates in meetings to discuss case details for document preparation and client interviews and meetings to observe questioning and annotate relative case information for further use.
- Maintain calendars for upcoming court dates or deadlines related to court, mediation and internal administrative tasks, while communicating said events to clients, attorneys, staff, and mediators.
- Draft motions, declarations, exhibit lists, discovery requests and financial disclosures per applicable statute and case law while supporting multiple attorneys for matters relating to divorce, temporary restraining order, paternity and adoption.
- Maintain communications and notes during correspondence with clients to discuss and inform attorney in charge.
- Review various case documents, including but not limited to: filed court pleadings, mediation reports, custody evaluations, child welfare services, as well as, correspondence from court, opposing parties and/or counsel and other agencies.
- Organize evidence for use at trial and/or hearing proceedings for restraining order, divorce, paternity and adoption matters.
- Research registered managing agents, prepare and coordinate subpoena services.
- Create and update case management and client account databases.
- Prepare mailings and coordinate deliveries for process service on a frequent basis as well as handle high call volumes.
- Work successfully with a varity of challenging personalities.
Executive Administrator
Pono Life Sciences, LLC
Honolulu, HI
02.2022 - 07.2022
- Executive Administrative Coordinator supporting the Chief Executive in general administrative tasks, as well as support the execution of special projects.
- Responsible for assisting the CEO in all areas of operations and coordinating communications across departments.
- Attended Department of Health Cannabis Task Force meetings regarding regulation, testimony and current and former policies.
- Prepared compliance and regulatory forms for company executives and department manager(s) administrative uses, as well as oversaw communications with legal counsel regarding compliance, regulation and corporate matters.
- Oversaw communications between the company and the State of Hawaii's Department of Health regarding licensing, procedures, and facility inspection.
- Analyzed revised legislation and applied and/or incorporated the relevant changes to company policy and procedure.
- Consulted and communicated with members of the board, leadership team and other senior level staff to ensure company productivity and effectiveness.
- Supported department directors to coordinate, interpret, implement, and monitor adherence to company policies and procedures.
- Prepared and circulated meeting agendas, notes and research for both executive and leadership meetings.
- Attended twice-weekly staff meetings taking notes and summarizing action items for follow up and deadlines. Overseeing execution of action items of department managers for CEO.
- Handled all communications with members of the board including correspondence, reports, meeting notes and quarterly and annual company letters.
- Consulted with managers to resolve problems relating to employee performance, office equipment and work schedules. Recommended solutions related to staffing issues and proposed procedural changes to managers.
- Implemented departmental policies and standards in conjunction with management to streamline internal processes.
Legal Assistant/Paralegal
Case, Lombardi & Pettit
Honolulu, HI
08.2018 - 02.2022
- Under the supervision of a transactional attorney, drafted legal documents relating to sales and real estate development.
- Provided administrative and clerical support to multiple attorneys demonstrated through excellent verbal and written communication.
- Maintained communication with clients and oversaw various calendars regarding deadlines pertaining to clients, escrow closings, renewals, annual reports, etc.
- Was responsible for updating and maintaining records in accordance with the City and County of Honolulu's Affordable Housing Requirements in relation to specific development communities, as well as maintained communications regarding records and compliance to the Department of Planning and Permitting.
- Communicated with escrow regarding closing schedules, deed orders, sales contracts and buyer(s) addendum in order to draft deeds and supporting documents timely and effectively prior to proposed closing schedule.
- Assisted attorney in charge with the review of subdivision maps, plot plans and easement placement to establish the proper documents to be prepared for clients.
- Managed and maintained trademark and entity records in collaboration with renewal filings with the State of Hawaii's Department of Commerce and Consumer Affairs.
- Prepared legal documents in relation to real estate transaction and development and commercial and residential financing.
Medical Administration Assistant
Windward Wellness
Kailua, HI
03.2017 - 07.2018
- Managed all front office activities to optimize facility workflows and patient management and provide comprehensive administrative support to clinical staff and office manager, including appointment management, billing and collections, office administration, and customer service
- Communicated with insurance companies to verify patient coverage, confirm authorization for treatment approved, discuss patient referrals, or discuss claim discrepancies
- Maintained medical records for patients, as well as other office records not related to patient history
- Oversaw and managed supplies and orders used for medical treatment, office staff, and patient use
- Processed all medical records requests, legal correspondence requests, and insurance data for other facilities.
Legal Assistant
A.S.A.P Attorney Services
Yucca Valley, CA
02.2013 - 01.2014
- Prepared legal documents in relation to family law and small claims, as well as filed prepared documents with the court.
- Located and served parties with documents.
Legal Secretary
Law Office of Richard M. Ghan
Yucca Valley, CA
06.2012 - 01.2014
- Welcomed guests and clients by greeting in both person and by telephone, as well as, answering inquires or directing inquiries to the appropriate party
- Maintained client confidence by keeping client/attorney information confidential
- Produced information by transcribing, formatting, editing, and copying documents and data in preparation for court cases
- Conserved attorney and assistant time including but not limited to: Reading, reviewing, and verifying correspondence
- Reviewed and drafted legal documents and letters
- Collected and reviewed case information
- Initiated telecommunication and organized client and attorney conferences
- Prepared, organized, and filed legal documents, as well as communicating with court clerks regarding scheduling and procedure
- Maintained office supplies by checking stock and placing orders for new product
- Documented and inputted billable office time, reimbursement expenses, invoices, and accepting payments
- Called necessary providers for maintenance on office equipment in need of repair.
Education
Associate’s Degree - Legal Studies
University of Maryland Global
Adelphi, MarylandAssociates in Arts in Paralegal Studies -
Southwestern Illinois College
General Studies with an emphasis on science -
Valmeyer High School
Skills
- Highly motivated and solutions-focused
- Efficient and precise
- Extremely professional
- Excellent verbal and written communication skills
- Microsoft Office Suite
- Typing (78 WPM)
- 10-key proficient
- General PC proficiency
- Proficient with database programs: WestLaw Document and Form Builder, Interbill Billing System, Clio, Martin Dean’s Essential Publishers, and Microsoft Office Programs
- Transactional Law
- Family Law
References
To be provided upon request.
Timeline
Paralegal
Greg Ryan & Associates, LLLC
07.2022 - Current
Executive Administrator
Pono Life Sciences, LLC
02.2022 - 07.2022
Legal Assistant/Paralegal
Case, Lombardi & Pettit
08.2018 - 02.2022
Medical Administration Assistant
Windward Wellness
03.2017 - 07.2018
Legal Assistant
A.S.A.P Attorney Services
02.2013 - 01.2014
Legal Secretary
Law Office of Richard M. Ghan
06.2012 - 01.2014
Associate’s Degree - Legal Studies
University of Maryland Global
Associates in Arts in Paralegal Studies -
Southwestern Illinois College
General Studies with an emphasis on science -
Valmeyer High School
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