SHAINA RIVERA

• Assist the Accounts Payable/Office Manager in all accounting tasks, including organizing files, answering the telephones, cutting checks and ensuring they are signed, order supplies for the unit, distribution of inter office mail and correspondence, maintain and update insurance schedule

Purchasing from Amazon various supplies for various departments within the organization -IT, Senior Centers, Fiscal, Property Management, and Workforce

• Reconcile the statement and ensure all back-up and approvals are attached for invoice processing
• Process returns for Amazon
• Supply purchasing for various departments - Workforce, GR, Senior Centers, Small World, Fiscal, Admin, tenant services, and property management
• Ensure all approvals are met for Invoice Processing
• Maintained the company's Credit Card by ensuring all required signatures were obtained and the statement was reconciled for payment processing. (Youth, IT, Development, IT, Workforce, Supportive Housing)
• Insurance - Ensured all applications were completed.
• Obtained Insurance ACORD’s and Broker’s Statement for multiple programs and multiple city agencies.
• Upload all necessary Insurance items into Passport
• Maintain a master schedule of all insurance policies SNA holds.
• Maintained a vehicle registration schedule and ensured employee drivers' licenses were suitable to drive company vehicles
• Mail Distribution - Sort all incoming mail for department distribution
• Daily stamping of outgoing mail and FedEx as needed
• Contractual Services – yearly, get all contracts signed at the beginning of the year and complete the master schedule with labeling.
• Copier Services – order supplies, work with vendor for copier issues
• Submit IT or FM tickets as needed
• Notary – as needed
• Assist with some company events as needed and if time allows
• Managed filing system, entered data, and completed other clerical tasks.

• Responsibilities included tutoring 5-6 children or one on one
• Helping children who were having difficulty in math and reading

• Responsibilities included assisting the Fiscal Accounts Payable / Office Manager with all clerical duties, including answering telephones, light typing, filing, cutting checks, mailings, Receptionist backup, etc