Summary
Overview
Work History
Education
Skills
Certification
Timeline
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Shaitu Brown Spurling

LONG BEACH,CA

Summary

Seasoned Executive Administrator with a comprehensive background in high-level support. Versatility, adaptability and efficiency are hallmarks of performance, honed through managing complex tasks, coordinating executive schedules and spearheading organizational projects. Strive to streamline processes, maximize productivity and foster professional business relationships at all levels of an organization. Strong problem-solving skills used to deliver optimal solutions in high-pressure environments.

Overview

15
15
years of professional experience
1
1
Certification

Work History

Agency Labor Executive Administrator

Yusen Logistics
Long Beach, CA
12.2021 - Current
  • Maintaining multiple excel spreadsheets
  • Create and develop Smartsheet’s that would help with the sharing of data between the Labor Management department, temp agencies and Yusen management
  • Extensive e-mailing
  • Scheduling of meetings
  • Extensive internet research
  • Extensive use of Excel, Outlook, Word
  • Constantly communicate with agency partners
  • Send out various reports daily
  • Assist in the review of Agency Contracts
  • Consistently works with manager on process improvements
  • Establishing and maintaining relationship with agencies
  • Perform various administrative, data entry, clerical and report writing tasks
  • Maintaining Temp agencies COI and contracts
  • Kronos training
  • Helping to host monthly Agency on site meetings
  • Random pop up and scheduled warehouse audits
  • Assist manager with projects
  • Reviewing invoices for accuracy and reporting any discrepancies
  • Created multiple SOPs for smother processes
  • Conducted group and individual trainings
  • Participate in the RFP process
  • HR and DOT file auditing

Executive Administrative Assistant, Accounting/HR

P2S Inc
Long Beach, CA
11.2019 - 04.2021
  • Maintaining multiple excel spreadsheets
  • Booking travel for the President, CEO, CFO, and all employees
  • Approve and book trainings for employees
  • Updating employee profiles in Bamboo HR
  • Entering checks into Smartsheet
  • Reconciling monthly AMEX
  • Extensive e-mailing and internet research
  • Assist with accounting department needs
  • Manually entering employee timecards into Salesforce
  • Utilizing Salesforce for revenue reconciliation
  • Send out various reports daily
  • Establishing and maintaining relationship with vendors
  • Perform various administrative, data entry, clerical and report writing tasks
  • Working closely with recruiter and training for HR responsibilities
  • Maintaining employee insurance and driver license log
  • Maintaining employee professional licenses log

Executive Administrative Assistant

Filanc Balfour Beatty, JV
Irvine, CA
12.2018 - 11.2019
  • Check and update RFI log daily
  • Various non-routine tasks as needed
  • Support for entire office when requested
  • Maintain equipment records using Excel as well as requests for servicing as needed
  • Responsible for the verification of data
  • Gathering timecards for back charges
  • Drafting correspondence and reports that do not require the attention of supervisor
  • Perform various administrative, data entry, clerical and report writing tasks
  • Work with hiring managers on recruiting and planning meetings
  • Finishing various tasks for the closeout of project

Executive/HR Assistant

BRJ & Associates, LLC
Pasadena, CA
04.2017 - 08.2018
  • Answer phones and direct calls
  • Manage CEO daily personal and business calendar
  • Extensive e-mailing
  • Schedule travel arrangements
  • Schedule meetings and interviews
  • Preparing information for seminars and presentations
  • Extensive google searching
  • Administrative duties and record keeping using excel
  • Work with hiring managers on recruiting and planning meetings
  • Develop a pool of qualified candidates in advance of need
  • Research and recommend new sources for active and passive candidate recruiting
  • Utilize the internet for recruitment
  • Updating CEO on current job bids
  • Use social and professional networking sites to identify and source candidates
  • Communicate with managers and employees regularly to establish rapport, gauge morale, and source new candidate leads
  • Help with conducting pre-screening interviews
  • Assist in writing and forwarding rejection letters
  • Assist in interviewing and selecting employees for projects
  • Assist in preparing and sending new employee orientation packages
  • Scan, fax and bind proposals, documents and reports as required

Warehouse Administrator

SF Express
Industry, CA
07.2015 - 02.2017
  • Prepare reports as needed
  • Communicate via phone and email with freight forwarders regarding shipment pickup, and other discrepancies.
  • Prepare paperwork for shipping shipments to China.
  • Collect and maintain pallet information.
  • Assisted in the warehouse when shorthanded
  • Maintained inventory
  • Assist with general duties as needed
  • Distribute reports when directed by supervisor
  • Entered data in excel for tracking
  • Sent daily correspondence to China regarding shipments
  • Prepared inventory for shipment by attaching tags and labels.
  • Resolved customer complaints in a timely manner while maintaining excellent customer relations.
  • Investigated order discrepancies and resolved any issues quickly and efficiently.
  • Processed incoming shipments and ensured that all items were accurately received in the system.
  • Created reports to track inventory movements and identify discrepancies.
  • Established and maintained good relations with customers, vendors, and transport companies.
  • Assisted in physical inventories as required by management or clients.
  • Oversaw inventory of incoming and outgoing materials based on physical counts and bar-code systems.
  • Prepared detailed reports on daily activities including production volumes, defective parts.

Payroll/ HR Coordinator

SFI, J.V
Long Beach, CA
10.2014 - 05.2015
  • Indexed timecards and employee applications into the P-VAULT paperless system
  • Maintain employee files
  • Enter employee hours into CITRIX system
  • Assist in the new hire process
  • Took minutes for weekly environmental meeting
  • Apply administrative support to on-site project team
  • Drafted letters to the unions
  • Prepare general correspondence and maintain files
  • Print and distribute check

Payroll Assistant/Assistant Manager

Kiewit Infrastructure
04.2010 - 10.2014
  • Perform other duties and responsibilities as assigned or required
  • Review the accuracy of timecards and phase/cost codes
  • Requested computers and other office equipment for employees
  • Ensures deadlines are met by maintaining a system to inform and remind staff of assignments
  • Distribute checks to employees
  • Collected data for Certified Payroll and input data into LCP Tracker
  • Revise reports or develop new ones according to the needs of the supervisor
  • Check electronic data for errors
  • Employee timecard approval
  • Assisted new hires in the hiring process (onboarding and drug testing)
  • Maintain and update filing
  • Process incoming mail, preparing outgoing mail, scanning all documents into internal database for filing
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities
  • Facilitate communication between office staff, field representatives, vendors, or members/customers
  • Review accuracy of timecards, codes and sub/material documents to prevent claims
  • Process invoices, work tickets and receivers into Kiewit Purchasing System
  • Maintain office and kitchen supplies
  • Create purchase req's
  • Aid engineers in developing daily time and material (T&M) documents
  • Learned to do Labor Cost Adjustments (LCA s) in system
  • Use the internet to research
  • Created spreadsheets to keep track of multiple things
  • Coordinates departmental office support functions and activities
  • Prioritizes and assigns tasks and projects
  • Receives and relays messages
  • Managed appointments, scheduled meetings and maintained calendars
  • Ensures deadlines are met by maintaining a system to inform and remind staff of assignments
  • Log all trucking support into excel based on type of trucks, materials, and number of loads

Education

Cerritos City College
09.2005

High School -

Polytechnic High School
06.2002

Skills

  • Power BI Proficiency
  • Sharepoint
  • Kronos
  • LMS
  • Microsoft Suite (Office, Word, Excel, PowerPoint, Outlook)
  • SmartsheetLCP Tracker
  • SAP
  • CITRIX
  • Bellweather Purchasing Manager
  • Salesforce
  • Bamboo HR
  • Timeclock Plus
  • Google Suite
  • Training coordination
  • Meeting coordination
  • Effective communication
  • Internal communications
  • Calendar management
  • Document control
  • Recruitment support
  • Staff management
  • External communications
  • Information confidentiality
  • Expense reporting
  • Information security
  • Payroll processing
  • Employee relations
  • Travel arrangements
  • Project Support
  • Executive support
  • Special project coordination
  • Talent development
  • Administrative support
  • Gather and analyze information skillfully
  • Excellent Organizational/Multitasking Skills
  • Strong Customer Relations Skills
  • Internet savvy
  • Very professional and respectful
  • Dedicated
  • Excellent organizational skills
  • Ability to maintain the highly confidential nature of human resources work
  • Ability to work independently with minimal supervision
  • Effective oral and written communication skills
  • HR Sourcing
  • Personal assistant experience
  • Records management
  • Microsoft Access
  • Sales

Certification

Life Insurance License

Timeline

Agency Labor Executive Administrator

Yusen Logistics
12.2021 - Current

Executive Administrative Assistant, Accounting/HR

P2S Inc
11.2019 - 04.2021

Executive Administrative Assistant

Filanc Balfour Beatty, JV
12.2018 - 11.2019

Executive/HR Assistant

BRJ & Associates, LLC
04.2017 - 08.2018

Warehouse Administrator

SF Express
07.2015 - 02.2017

Payroll/ HR Coordinator

SFI, J.V
10.2014 - 05.2015

Payroll Assistant/Assistant Manager

Kiewit Infrastructure
04.2010 - 10.2014

Cerritos City College

High School -

Polytechnic High School

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Shaitu Brown Spurling