Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Shakira M. Sanchez

Jackson Heights,NY

Summary

Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. High energy, goal oriented, adaptable, detailed-oriented and motivated bilingual executive assistant.

Overview

25
25
years of professional experience

Work History

Executive Assistant

EVERCORE
11.2013 - Current
  • Support Senior Advisor of Aerospace and Defense / Industrials Group
  • Supported Head of Corporate Finance Latin America Group
  • Supported Senior Managing Director of Industrials Group
  • Support a team that consists of two Vice President
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Facilitated training and onboarding for incoming office staff.
  • Filed paperwork and organized computer-based information.
  • Updated and maintained confidential databases and records.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Coordinated events and worked on ad hoc projects.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Handle correspondences including, engagement letters, mailings, memos
  • Access and respond to emails, maintain calendars and databases, plus securing sensitive materials while maintaining a high level of confidentiality
  • Works closely with Mexico, Colombia, Argentina and Spain
  • Manage Senior Advisor and Senior Managing Director’s complex and frequently changing travel arrangements involving and including Visas, international passports
  • Organize closing dinners and client entertainment
  • Organize employee luncheons
  • Maintain and organize Industrials and LATAM schedule, client and internal meetings within the U.S and Latin America
  • Develop and maintain relations with external clients, specifically with Latin America companies
  • Maintain high level volume of calls with Spanish-speaking clients and their team

Temporary Executive Assistant

BNP ParibasNew
06.2013 - 10.2013
  • Support Head of Corporate Finance Latin America Group
  • Support two Senior Managing Directors, Associates and Analysts
  • Coordinate international and domestic travel for senior level partners
  • Maintain and organized Head of Corporate Finance schedule, client and internal meetings and invoicing procedures
  • Review, understand and ensure adherence to procedures within the departmental control plan
  • Monthly review of invoices to clients and reconciliation with A/P’s records
  • Review expense claims and prepare spreadsheets for rebillable vs marketing expenses
  • Track expenses by project
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

Executive Assistant, •Support

CenterCap Group LLC
06.2013 - 10.2013
  • Head of Corporate Finance Latin America, Support two Senior Managing Directors, Associates and Analysts
  • Coordinate international and domestic travel for senior level partners
  • Maintain and organized Head of Corporate Finance schedule, client and internal meetings
  • Invoicing procedures
  • Review, understand and ensure adherence to procedures within the departmental control plan
  • Monthly review of invoices to clients and reconciliation with A/P’s records
  • Review expense claims and prepare spreadsheets for rebillable vs marketing expenses
  • Track expenses by project

Executive Assistant

CenterCap Group LLC
08.2010 - 02.2013
  • Supported Chief Operating Officer and Managing Partners
  • Coordinated International and Domestic travel for Senior level partners including Hotel Accommodations, Flight Itineraries, Ground Transportation and Vehicle Rentals
  • Maintained and organized Senior Executive schedules, client and internal meetings
  • Coordinated and set-up high-level conference calls, board and management meetings and special events (e.g
  • Closing dinners)
  • Full management of expense reimbursements
  • Answered a high volume of incoming calls and in-person inquiries from clients and colleagues
  • Completely re-organized the Executive libraries and assisted with special projects including building renovations and office moves

Executive Assistant

CBRE Investors
08.2007 - 05.2009
  • Supported two Senior Managing Directors, two Senior Associates in the Real Estate and M&A Investment Banking Division
  • Coordinated group travel arrangements
  • Supported one Senior Managing Director in the Managed Accounts Group Division
  • Full management of expense reimbursements
  • Significant internal / external client interaction
  • Coordinated all aspects of internal and external office management including hiring of assistants, security, IT management

Executive Assistant

Lehman Brothers
09.2006 - 07.2007
  • Supported two Managing Directors, two Senior Vice Presidents, one Vice president and two Associates in the Real Estate and M&A Investment Banking Division
  • Maintained and organized Senior Executive schedules, travel, client and internal meetings
  • Coordinated all aspects of client events and meetings (i.e
  • Closing dinners)
  • Full management of expense reimbursements
  • Significant internal / external client interaction
  • Complied research for Public Information Books, Public Filing and presentations
  • Responsibilities also included reception and event planning

Executive Administrative Assistant

Wachovia Securities LLC
04.2005 - 09.2006
  • Supported Three Managing Directors, a Director, a Vice President, and six Junior Bankers, Associates/Analysts in the Investment Banking Division
  • Maintained and organized Senior Executive schedules, travel, client and internal meetings
  • Managed Senior Executives from Charlotte, NC and Richmond, VA while in New York Offices
  • Coordinated all aspects of client events and meetings
  • Full management of expense reimbursements
  • Significant internal / external client interaction
  • Complied research for Public Information Books, Public Filing and presentations
  • Responsibilities also included reception and event planning

Administrative Assistant

Salomon Smith Barney / Citigroup
12.1998 - 04.2003
  • Supported Financial Controller, Senior Partner, and Account Executives in Financial Strategies Department
  • Supported financial Analysts and Associates in the Mergers and Acquisitions Department
  • Created client and employee expense reports on MS Word and Excel
  • Assisted analysts with project related research
  • Updated financial records, and accounts payable files

Education

Pre-Medicine

The City University of New York At York College
New York, NY

Skills

  • Proficient in Concur, Bloomberg, Thompson Financial, Yahoo Finance and American Express Travel, Workday, CRM and Salesforce
  • Microsoft Office & Outlook
  • Company Event Coordination
  • Reimbursement Management
  • Invoice Preparation
  • Executive Travel Arrangement Management
  • Executive level, Calendar and Scheduling Software
  • Confidentiality and Discretion

Languages

Spanish
Full Professional

Timeline

Executive Assistant

EVERCORE
11.2013 - Current

Temporary Executive Assistant

BNP ParibasNew
06.2013 - 10.2013

Executive Assistant, •Support

CenterCap Group LLC
06.2013 - 10.2013

Executive Assistant

CenterCap Group LLC
08.2010 - 02.2013

Executive Assistant

CBRE Investors
08.2007 - 05.2009

Executive Assistant

Lehman Brothers
09.2006 - 07.2007

Executive Administrative Assistant

Wachovia Securities LLC
04.2005 - 09.2006

Administrative Assistant

Salomon Smith Barney / Citigroup
12.1998 - 04.2003

Pre-Medicine

The City University of New York At York College

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Shakira M. Sanchez